Mazagon Dock Shipbuilders Limited (MDL) invites Competitive - Bid from reputed suppliers for the following in SINGLE BID system.

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1 TENDER ENQUIRY [ WEB TENDER ] Tender No : Purchasing Executive : V.M. Suryawanshi To Department: MATERIAL-PURCHASE Purchasing Executive: V.M. Suryawanshi Telephone No: Fax No: ID: vmsuryawanshi@mazdock.com Telephone No: Fax No: ID: Tender Number: Tender Date: Tender Closing Date Tender Closing Time 14:00:00 RFQ Number: Tender Fee: Rs 0.00 EMD Amount: Rs 0.00 Pre Bid Meeting Date Pre Bid Meeting Time 00:00:00 Tender Opening Date: Tender Opening Time: 14:00:00 Offer should be valid up to: Security Deposit: 0.00 % of PO value Perf. Bank Guarantee: 0.00 % of PO value ( Kindly read and refer relevant terms & conditions for further details. Do ensure to Quote Department Name, Purchase Executive's Name, Tender Number, Closing date & time and RFQ Number in your Quotation & related correspondence ) Dear Sir / Madam, SUB:- SUPPLY OF VARIOUS CABLES Mazagon Dock Shipbuilders Limited (MDL) invites Competitive - Bid from reputed suppliers for the following in SINGLE BID system. Sl.No. Material/Service Details Quantity/Unit Delivery Date Material Number: WIRE, PVC, OR 3/20 660V/1100V, 1, Meter Material Description :WIRE, SINGLE PVC, 3/0.036 OR 3/20, 660V/1100V, AS PER IS 694/1977 AND Material Number: Meter

2 Tender Number: Tender Date: RFQ Number: Sl. No. Material/Service Details Quantity/Unit Delivery Date TELEPHONECABLE, PVC INSULATED & PVC SHEA Material Description :TELEPHONE CABLE,(COLOUR CODE) PVC INSULATED & PVC SHEATHED ATC CONDUCTOR CONFORM TO ITD SPEC.S/WS-113B, 20 PAIR (.51MM),(ENDS TO BE SUITABLY SEALED) Material Number: CABLE, TELEPHONE CABLE (COLOUR CODE)FIVE Meter Material Description :CABLE, TELEPHONE CABLE (COLOUR CODE)FIVE PAIR PVC/PVC SINGLE STAND,50 VOLTS,D.C.WORKING FLEXIBLE CABLE, DELTON, ITL, 50 VOLTS,D.C Material Number: WIRE, PVC, SINGLE CORE,7/0.064/660V 1, Meter Material Description :WIRE, PVC INSULATED COPPER CONDUCTOR, SINGLE CORE,7/0.064/660V CONFIRMING TO BS-2004/IS 694/1977 & IN FOUR COLOURS (RED,YELLOW,BLUE & BLACK) SUPPLY SHOULD BE IN EQUAL QUANTITY OF ALL COLOURS. Terms & Conditions as indicated in Part A of this tender and other enclosures / annexures form an integral part of this tender document. We look forward to receive your most competitive and reasonable offer against this Tender. For Mazagon Dock Shipbuilders Ltd

3 PART A OF TENDER NO Web Tender in Single Bid System Mazagon Dock shipbuilder s Limited Phone: , Fax: vmsuryawanshi@mazdock.com Dear Sir/Madam, MAZAGON DOCK SHIPBUILDERS LIMITED (MDL) invites competitive bids in single Bid System for the supplies as per Tender Enquiry. The Tender Enquiry can be downloaded from our 'website Go to Tenders->Shipbuilding->Material Purchase and on Central Public Procurement Portal. Description of Supplies & Technical Specification: Supply of Various Cables. Instructions to the Bidders 1. Provision for reservation to MSE bidders: Techno-commercially qualified MSEs bidders shall be considered for the supply of 20% of requirement in case of emerged L1 bidder is other than MSEs bidder/s and MSEs bidder/s quoted prices are in the bracket of L1 + 15% and agree to match with L1 prices. 4% out of 20% will be awarded to MSEs owned by SC / STs under the above criteria for reservation of quantity for award to MSEs vendors. Firm in process of obtaining MSE certificate / certification received after tender due date shall not be considered as MSE parties. 2. Validity Period: Bids / Offers shall have the validity period of 60 Days from the tender closing date. A bid valid for a shorter period will be liable for rejection at the discretion of MDL. Technically accepted bidder shall be given opportunity to accept validity as per the tender in case of shorter validity quoted by him. Non acceptance there after shall be rejected by MDL as non-responsive. 3. Submission of offers: Sealed offer should be submitted under Single bid system i.e, Technical and Price offer together, clearly super-scribing Tender No. & Due Date on the envelope addressed to GM (M), Mogul House, Mazagon Dock Limited, Dockyard Road, Mumbai and should be submitted or deposited at the following designated place: Tender box for Material purchase department (Green Color), Reception centre at main gate, Mazagon Dock Limited, Dockyard Road, Mumbai Submission of offer in Single-Bid System: Following should be submitted: i) Technical Bid mentioning the technical specification, Make, Part No. etc. as against tender technical specification. ii) Acceptance on clauses of Tender Enquiry (TEF) GT&C,STAC in the Prescribed Formats stating Accepted OR Deviation as applicable for each of the clause. iii) Price bid in the prescribed format for all the items on tender as given at Enclosure-1 duly signed and stamped. iv) Bidders company profile and Shop & Establishment registration certificate or registration Certificate from local bodies for conducting business. v) Bank details for payment by RTGS / NEFT in the format. vi) PAN card copy vii) Copies of Purchase Orders executed earlier of similar supplies for last 3 years. viii) Bidders registered with Mazagon Dock Limited should furnish copy of valid registration certificate. ix) MSME bidder shall submit the valid registration certificate for MSME 1 of 1

4 5. Bid Rejection Criteria: a. The Bids received after tender closing date and time shall be categorically rejected. b. Following bid rejection criteria may render the bids liable for Rejection: i) The offers not in the prescribed form. ii) Bidder s failure to furnish necessary documents as required as per Para 3 within given period on the deficiencies noticed in the bid for evaluation of the bids. iii) Incomplete / misleading / ambiguous bids in the considered opinion of TNC. iv) Bids with technical requirements and or terms not acceptable to MDL / Customers / External agency nominated as applicable. v) Validity period indicated by bidders is shorter than that specified in the tender enquiry. vi) Unreasonably longer delivery period quoted by the firm. 6. Delivery Period / Completion Schedule: Delivery dates indicated in SAP generated Tender are tentative dates. Items are required within 03 week from the date of placement of order in MDL Stores. If bidder quotes delivery period more than MDL's required date, bidder's offer will be loaded at the rate of 0.5% per day while evaluating L1 position. 7. Pricing: Bidder shall quote the prices of all items on tender as per the price sheet format of the tender enquiry for delivery of the items in MDL store at Mazagon Dock, Mumbai-10. The prices quoted shall remain firm and fixed during the currency of the order / contract unless agreed otherwise by MDL. 8. Terms of Payment: MDL does not pay any Advance Payment to any Indigenous Bidders. Payment for the value of supplies, as reduced by any deductibles and / or the amount levied towards liquidated damages, if any and after including Taxes, Duties, Octroi, Excise etc. may be payable through RTGS / NEFT within days of receipt & acceptance of material in MDL, along with Goods Receiving Note against submission of the following Documents as below to Bill Receiving Section, Near to the Reception Section, Mazagon Dock Limited, and addressed to DGM (F-P&S), Bill Passing Section, 3rd Floor, Mazdock House, Mazagon Dock Limited, Dockyard Road, Mumbai - 10: (i) Guarantee Certificate on Supplier Letter Head, (ii) Invoice (original) + 3 ink signed / carbon copy invoices, (iii) Order copy and Amendment copies if applicable, (iv) Packing List, (v) Delivery Challan, (vi)excise Gate Pass as applicable 9. Bidders shall furnish all the necessary details like name of the Bank / Branch, Branch Code No., Bank Account No., MICR No. in their bid as per the RTGS/NEFT format provided with the tender enquiry. 10. Guarantee / Warranty: Goods supplied/work executed shall be guaranteed for a period of 12 months from date of receipt and acceptance of Materials in MDL. The bidder will have to rectify any defects noticed in the supply/work either by the way of bad material or workmanship during guarantee period at no extra cost to MDL. 11. Taxes & Duties: The price quoted in the Price Sheet should exclude Taxes and Duties. Bidder should indicate Taxes and Duties as applicable separately under each of the head in the same Price sheet, which will be paid extra based on tax invoice to the extent applicable. Successful bidder/s will not be entitled to any increase in rate of taxes occurring during the period of extended delivery schedule if there is delay in supply / completion attributed to him. However, if there is a decrease in taxes, the same must be passed on to MDL. 12. Loading Criteria: The deviations in the offers will be negotiated. The deviations accepted by MDL after the negotiation will be loaded in the quoted price and the normalized price after loading will be considered for ranking the bids. Deviations sought by the bidder shall be loaded on the bidder s quoted prices during price evaluation by MDL. The loading criteria that will be adopted as detailed below: 2 of 2

5 ii) Payment Terms -It is desirable that the bidder accepts the Payment Terms indicated above. Varied payment terms quoted by bidders as compared to the terms stated in the Tender document shall be normalized by adopting the Prime Lending Rate of State Bank of India plus 2% thereon on the amount(s) at variation and/or for the period (in no. of days) at variation iii) Statutory levies (Customs Duty, Excise Duty, Education Cess, VAT / CST, Octroi Duty) shall be included for ranking of bids to determine L-1 vendor. Cost (Basic Price + Transport + insurance) to MDL Stores shall be considered for indigenous Vendors. iv) Delivery of the goods at MDL premises should be responsibility of the supplier. However, for unavoidable reasons, if bids are exclusive of transport and / or insurance, the same will be loaded with estimated cost of transport as determined by MDL. v) For the additional delivery period sought by the bidder over the stipulated date of delivery as per Tender, 0.50% per completed week will be loaded to the quoted price. vi) Deviations sought in respect of rate per week and / or maximum ceiling in respect of liquidated damages shall be loaded to the quoted price. For example, the maximum ceiling towards liquidated damages stipulated in the Tender is 5% and the bidder seeks to limit it to, say 3.50% then the price quoted will be loaded by 1.5%. If the rate of LD per week is 0.50% per week or part thereof as per tender and the bidder seeks it as, say, 0.40% per week or part thereof, the maximum ceiling on LD as per tender will first be equated to weeks (10 weeks in this case) and the rate proposed by the bidder i.e. 0.40% will be multiplied by the so equated maximum period (which works out to 4%) and the quoted price will be loaded accordingly by 1%. Delivery being the essence of the contract, it is desirable if the bidder(s) adhere to the stipulated clause. vii) Deviations in respect of the period of Warranty / Guarantee shall be loaded to the quoted 0.25% per month or part thereof. This does not arise if the bidder quotes additional price for the differential period. 13. Ranking of Bids & Determination of L-1 Bidders: Ranking of price bids shall be done on the basis of prices inclusive of taxes, duties and levies on item wise lowest basis. Ranking & L1 determination will be done on the lowest basis considering the quoted prices inclusive of taxes, duties & levies. Therefore bidder is requested to show the break up regarding taxes, duties & levies as applicable in the bid. 14. Consignee: The Successful bidder/s shall arrange dispatch of goods by appropriate Rail / Road / Sea / Air transport mode as per the order and consign the same to Good Receiving Section (MDL s Store), Mazagon Dock Limited, Dockyard Road, Mumbai on working days (Monday to Friday) between 8.00 hrs to hrs (Lunch Time to hrs). 15. Inspection: viii) Receipt Inspection: MDL Inspection Department shall carry out necessary inspection of the items on receipt, on the basis of an appropriate quality assurance system, inspection system requirements and inspection documents supplied by suppliers along with representative of the Supplier. Any objection raised by MDL Quality Control Team or User against quality of materials or user shall be satisfactorily corrected by the Supplier, at his expense, including replacement as may be required within shortest possible time within 30 days. Items damaged during transit shall also be rectified / replaced by the Supplier within shortest possible time. ix) Rejection of the material: Any portion of the equipment found defective/rejected, the supplier shall collect the same at his cost from the MDL Yard, all incidental charges being born by supplier, (inclusive of custom duty, if payable), within 30 days from the date of intimation to the supplier of such rejection. The MDL reserves the rights to dispose off the rejected item at the end of a total period of 90 days in any manner, to the best advantage to the MDL& recover storage charges & any consequential damages, from sale proceeds of such disposal. 16. Liquidated Damages (L.D.): In cases of delay not attributable to Purchaser beyond the agreed schedule, the Successful bidder shall pay liquidated 0.5% of order value per Week of 3 of 3

6 delay or part thereof subject to maximum of 5% of total order value will be recovered in case of delayed delivery of items. LD will be applicable on the value of the undelivered portion of goods/for undelivered manuals/documents etc as on delivery date mentioned in the purchase order. 17. Modifications to the Bids: Bidders desirous of submitting modified bids prior to the closing date & time may do so. However it shall be the responsibility of the bidder to ensure that the covers containing modified bids are clearly marked as Modified / Revised Bid and deposited in the designated tender box before the tender closing date & time. 18. MDL reserves the right to accept any or all offers in part / full without assigning any reasons whatsoever. In case of any dispute, our decision in this matter shall be final and legally binding on you. 19. All Tender Enquiry Terms and Conditions, General Terms & Conditions (GT & C) and Standard Terms & Conditions (STACS) shall be applicable to this tender. The GT&C & STACS are readily available for downloading from our website go to Tenders -> Shipbuilding -> Material Purchase. Any deviation from MDL tender enquiry, GT&C & STACS should be specifically highlighted, failing which it will be construed that all the terms and conditions of Tender document are acceptable to you in totality. 20. Indemnity: You shall hold harmless and keep MDL indemnified against all claims arising as a result of infringement of any patent rights on account of manufacture, sale or use of articles covered by the order.risk Purchase & Order Cancellation: In case of delay beyond 4 weeks from the contractual delivery period, MDL reserves the right to cancel the order and procure the ordered material from any available source at MDL s option and discretion and entirely at your risk and cost. Extra expenditure incurred by MDL in doing so will be recovered from you. MDL also reserves the right to cancel the order at your risk and cost if the progress of work is not considered satisfactory and it is felt that you are not likely to meet the contractual delivery date. 21. Public Grievance Cell: A Public Grievance Cell headed by General Manager (F-CA) has been set up in the Company. Members of public having complaints or grievances are advised to contact him on Wednesday between hours and hours in his office on 6th floor, Mazdock House or send their complaints / grievances to him in writing for redressal.mdl shall not be bound by any printed conditions or provisions in the sellers bid forms or acknowledgement of contract, invoices, packing list and any other documents which support to impose any conditions at variances with the tender terms/ final negotiated & accepted terms. 22. We look forward to receive your most competitive and reasonable offer against this tender. Request forward your offer (along with Tender Enquiry Terms Acceptance Format). Regards, ( व म स य व श ) ब धक (व स ) Enclosures: Enclosure Price Bid Format. Enclosure Tender Enquiry Terms/STC and GTAC Acceptance Format Enclosure Illustration for loading criteria. * Following Formats and reference documents are available on MDL website - Purchase and same are part of tender enquiry. Standard Terms & Conditions (STACS). General Terms & Conditions of the Tender Enquiry. RTGS / NEFT / ECS Format. Statutory requirements, Official Secret Act 1923 & Safety clause. 4 of 4

7 ENCLOSURE - 1 Tender No: PRICE BID (FORMAT) (This annexure should be strictly on supplier s letter head duly filled - in, signed and stamped is to be submitted) (If the space provided is not sufficient, you may attach additional Sheet /Annexure). (Signature & stamp of authorized signatory on each sheet is mandatory). Sr. No. 1. Basic Rate Description Rate (Applicable % to be quoted in terms of %. If not payable, NOT PAYABLE should be stated) 2. Excise Duty (E.D)@..% 3. Educational Cess E D) 4. C S 5. Octroi Charges 6. Inspection / Testing charges 7. Delivery Charges 8. Insurance charges 9. Other Charges (if any) Note: (i) (ii) The incidences against each head mentioned shall be clearly specified and not to be included in the basic rates. If however, there is no charge against any head, the vendor may state NIL against such row. Bidder shall quote applicable taxes, duties (E D, CST / VAT) in the price sheet only. Company Name & Seal Authorized Signatory 5 of 5

8 ENCLOSURE 2 Tender Enquiry Terms Acceptance Format Tender Enquiry Clause No. Vendor s Acceptance - Accepted / Not accepted (If No then give clarification) ACCEPTANCE FORM FOR GENERAL TERMS & CONDITIONS GT&C Clause No. Sub Clause No. Bidder s Remark STACS Clause No. Accepted / Deviation STACS Acceptance Format Bidders Remarks. Company s Name and Address: Signature: Date: Name: Designation: Bidder s Company Seal: Notes: 1. Bidders should carefully read the Standard Terms & Conditions (STACS) included in the tender prior to filling up this acceptance format. 2. This format should be properly filled, signed and return by the bidder(s) along with their Technical offer for considering their bid. 3. Bidders(s) should indicate ACC for Accepted, DEV for Deviation Taken for each clause number in the above table. 4. Bidders(s) to attach Separate Sheet indicating all relevant details such as Number and description of the clause, Reasons for Deviation and Alternative suggested for any deviations taken by them. 5. STACS clause number shown in the above format also includes the sub-clauses under these clauses 6 of 6

9 ENCLOSURE 3 A. ILLUSTRATION OF LOADING CRITERIA Sr.No. Description Indigenous vendor without import content 1. Basic Price Quoted a) Ex-works b) Delivered to MDL Stores 2. Add : Insurance Charges In case of 1(a) 3. Add Sea / Air Freight charges / Inland Road Transport In case of 1(a) 4. Customs Clearance / Port Handling / Transportation to Yard 5. Cost (ex-mdl) excluding taxes & duties without loading towards any deviation. B. Financial Loadings: 6. Variation in payment terms 7. Income tax & Service tax on Technical Services / Service Engineers liability to MDL. 8. Production Norms such as Scrap %, output - input ratio 9. Base date for price variation clause 10. Cost (ex-mdl) excluding taxes & duties after loading for variation in financial term. Nil Sr. Nos. (1+2+3) C. Loading on Account of deviations in following commercial terms: 11. Security deposit / Contract performance guarantee 12. Equipment performance guarantee 13. Additional delivery period sought over stipulated period as per tender 14. Additional time sought for supplying binding data 15. Liquidated damages per week rate / maximum ceiling 16. Warranty / Guarantee 17. Cost (ex-mdl) excluding taxes & duties after loading for variation in financial and commercial term. D Landed cost: 18. Taxes and Duties Sr. Nos Landed Cost Sr. Nos Note: Evaluated Bid Value for the purpose of ranking and determination of L-1 Bid shall be the value arrived at Sr.No.19 of the table above. 7 of 7

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