ALL INDIA INSTITUTE OF SPEECH AND HEARING, Naimisham Campus, Manasagangothri, Mysore Global Tender Document. Purchase of Technical Equipment

Transcription

1 ; ALL INDIA INSTITUTE OF SPEECH AND HEARING, Naimisham Campus, Manasagangothri, Mysore Global Tender Document Purchase of Technical Equipment

2 INDEX Sl. No. Contents Page No. 1. Global Tender Notification 1 2. Technical Specifications Part A 2 3. Terms and Conditions Part B 3 4. Commercial Bid Annexure 1 12

3 .1. ALL INDIA INSTITUTE OF SPEECH AND HEARING, Manasagangothri, Mysore GLOBAL TENDER NOTIFICATION No. SH/Pur/SLP/Articulograph/ All India Institute of Speech and Hearing, Mysore (AIISH) is an autonomous body under the Ministry of Health & Family Welfare, Government of India., AIISH invites sealed global tenders in two bid system for the following equipment from reputed accredited manufacturers or their bonafide Indian Agents/ Channel partners or authorized dealers/distributors for installation and commissioning, satisfactory demonstration, training and service during the warranty period and after sales service at our site for the Articulograph AG501 with 16 channels with accessories 1 no. as per our technical specification enclosed in our tender document. Sl. No. Name of the equipment Quantity 1 Articulograph AG501 with 16 channels with accessories 01 No. A. Cost of tender forms : ` 2, B. Tenderers must submit their quotation in two - bid system. C. Last date for receipt of tender forms : , 5.00 PM D. Opening of technical bid : , 3.00 PM E. Bid security ` 2,50, should be deposited with the tender form through a crossed Demand Draft / International Demand Draft, as the case may be, drawn in favor of, AIISH payable at Mysore. In case of accredited manufacturers abroad, they are requested to send Demand Draft for ` 2,50, in favour of, AIISH payable at Mysore towards Bid Security. F. Terms and conditions of tender will be given with tender forms which can be collected from Purchase Section, AIISH, Mysore up to 5 p.m. on all working days till or can be downloaded from our website G. Tenders received without cost of tender forms and bid security will not be considered. H. Tenders submitted through or Fax will not be considered.

4 DIRECTOR.2. ALL INDIA INSTITUTE OF SPEECH AND HEARING: MYSORE-6 PART - A I. Articulograph AG channel with hardware including PC and software: Technical Specification: a. Transmitter Holder b. Electronic (Transmitter, Receiver, Power Supply, Control Unit) c. One Laptop with Linux to control the system d. Calibration Unit e. Synchronization Box f. External Sound Card and Microphone g. Program for Head Movement correction h. Real time Display while recording i. 16 sensors (HQ 220-L 120B) j. Stand with the mechanic to hang up the transmitter holder. Optional: 6 additional packages of 5 sensors HQ220-L120B

5 .3. TERMS & CONDITIONS PART B 1. Preparation of Bids: Sealed bids in two envelopes are to be submitted as given below: a. Technical Bid: First envelope namely Technical Bid should contain only technical specification. This envelope should also contain Bid Security and cost of tender. No commercial information that may have financial implication will be mentioned here. This cover should be superscribed as Technical Bid for Articulograph AG501 with 16 channels. b. Commercial Bid: Second envelope namely commercial bid will be verbatim the same as technical bid, but it also contains the financial terms and conditions. This cover should be superscribed Commercial Bid for Articulograph AG501 with 16 channels. However, both the envelopes should be kept in a common envelope and superscribed Tender for Articulograph AG501 with 16 channels. This cover should be addressed to The, All India Institute of Speech and Hearing, Manasagangothri, Mysore , Karnataka, India. 2. The Bids complete in all respects and duly signed and sealed should reach s office latest on or before , 5.00 p.m. This office will not be responsible for any postal/courier delays. 3. Late bids received after the specified date and time for receipt of bids will not be considered. 4. Technical bids will be opened first on , 3.00 p.m. at the Board Room, AIISH, Mysore. Commercial Bids of only those tenderers whose Technical Bids are found suitable will be opened. The date and timing of opening of Commercial Bids will be communicated to the successful bidders of their technical quote, if necessary. Otherwise, it will be opened on the same day. 5. Commercial Bid should contain the following details: i. FOB value including packing, insurance charges forwarding and inland freight charges upto International Airport ii. CIF Bangalore value by air freight Tenderer/ Firm

6 .4. iii. All foreign bank charges shall be borne by the supplier. iv. The offer should be valid for 90 days from the last date for receipt of tender. v. All taxes, duties, levies of any kind payable shall be borne by the supplier. vi. Mode of payment will be through wire transfer on receipt of the material. vii. Bidder should submit valid documentary proof of Sales Tax/ VAT / Service Tax (Indigenous dealers only). 6. Bid Security: a. Bid Security of ` 2,50, (in INR) in the form of Demand Draft / International Demand Draft, as the case may be, from a Scheduled or Nationalized Bank drawn in favour of, AIISH, Mysore payable at Mysore. b. Bid Security of successful bidder on whom order is placed will be refunded on receipt of Performance Security as mentioned in Sl. No.21 at Page 6. c. Bid Security of unsuccessful bidder will be returned immediately after placement of order on the successful bidder. d. The Bid Security of successful bidder can be forfeited for non-execution of the supply order within the delivery period or on delay in executing the order or on unsatisfactory supply of the ordered item or providing unsatisfactory services or remains un-responsive to the supply order or backs out. e. Bid without valid Bid Security will be rejected. f. No interest will be paid on Bid Security. 7. Procurement of the equipment is as per Registration No. TU/V/ RG-CDE(235)/2010 dated of Department of Science & Technology (Ministry of Science & Technology, Government of India and also Custom Duty Exemption in terms of Government of India Notification 51/96-Customs dated for import of stores from abroad. The registration is valid upto If quotations are submitted by the Authorized dealers/distributors, it can be acceptable only in case they attach a latest and valid authorization letter of their principals indicating that they are authorized to quote on behalf of their principals and are fully equipped to render us after sales service during warranty and thereafter. 9. The bidders are advised to quote their best competitive / discounted offer or maximum discount may be indicated in the quote / offer.

7 Indicate the names of the Indian reputed Organizations where you have supplied the identical or similar equipment together with the prices eventually or finally paid during the preceding three years and may attach the satisfactory performance report of the equipment from users. 11. Clarification of Bids: a. During evaluation of bids, AIISH may at its discretion, ask the bidder for clarification on its bids. The request for clarification and the response shall be in writing and no change in price of the bid shall be sought, offered or permitted. b. No bidder shall contact AIISH on any matter relating to its bid, from the time of the bid opening to the time the contract is awarded. If the bidder wishes to bring additional information to the notice of the AIISH, it should be done in writing. 12. Corrupt or Fraudulent Practices: a. Bidders & vendors shall observe the highest standard of ethics during the procurement and execution of the contract. b. AIISH will reject a proposal for award if it determines that the bidder recommended for the award is engaged in corrupt or fraudulent practices in competing for the contract in question. c. AIISH will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the firm was engaged in corrupt or fraudulent practices in competing for this bid, or in executing the contract. 13. Delivery period should be clearly indicated and adhered to as time is the essence of the contract. 14. Detailed terms including period of warranty (A minimum three years free on site warranty is required) from the date of satisfactory installation and commissioning of equipment and details of services to be rendered by your Principals. 15. Service / Instruction manuals for operation and maintenance should be supplied free of cost along with the equipment.

8 Installation, commissioning and satisfactory demonstration of the whole system and training for 2 persons for the equipment at this institute should be given at free of cost. 17. Part shipment will not be allowed. 18. The Installation, Commissioning and Demonstration of the system should be completed within two weeks from the date of arrival of the items at AIISH, Mysore, Karnataka, India. 19. Freight and Clearing charges will be arranged by our Clearing Agent whose address will be communicated while placing order. 20. Payment will be released on BILL basis (excluding) Indian Agency Commission after the receipt of the consignment in good condition and satisfactory installation and commissioning of equipment. Payment will be made through wire transfer through our Bank i.e. Bank of Baroda, Extension Counter, AIISH, Mysore for the order value. 21. Performance Security in the form of Bank Guarantee for a period of ONE year, for an amount of 10% of the total tendered amount has to be submitted on receipt of Purchase Order. 22. Delays in Supplier s Performance a. Delivery of the goods and Performance of the services shall be made by the supplier in accordance with the time schedule specified by the purchaser. b. Any delay by the supplier in the Performance of its delivery obligations shall render the supplier liable to any or all of the following actions: i. Forfeiture of its Performance Security ii. Imposition of liquidated damages and/or iii. Termination of the contract for default c. If at any time during the Performance of the contract, the supplier or its subcontractor/(s) should encounter conditions impeding timely delivery of the goods and Performance of services, the supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely duration and it cause(s). As soon as practicable after receipt of the supplier s notice, the purchaser shall evaluate the situation and may at its discretion extend the supplier s time for Performance, in which case the extension shall be ratified by the parties by amendment of the contract.

9 Liquidated damages: a. For delays: If the supplier fails to deliver any or all of the goods or perform the services within the time period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to 0.5 percent of the delivered price of the delayed goods or underperformed services for each week of delay or part thereof until actual delivery or Performance, up to a maximum deduction of 10% (ten percent) of the delayed goods of services contract price. b. For shortfall in equipment Performance: Recovery shall be made from the supplier for not meeting the guaranteed Performances/productivity of the equipment during actual testing as detailed in Technical Specifications, a sum equivalent to 1% (one percent) of the cost of the equipment / plant for each unit of shortfall in the guaranteed Performance / productivity, where applicable. 24. Termination for default a. The purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier, terminate the contract in whole or in part: i. If the supplier fails to deliver any or all of the goods or perform the service within the time period(s) specified in the contract or any extension thereof granted by the purchaser pursuant to clause 22. OR ii. If the supplier fails to perform any other obligation(s) under the contract. b. In the event the purchaser terminates the contract in whole or in part, pursuant to clause 24, the purchaser may procure, upon such terms and in such manner, as it deems appropriate, goods similar to those undelivered and the supplier shall be liable to the purchaser for any excess costs for such similar goods. However, the supplier shall continue performance of the contract to the extent not terminated.

10 Force Majeure a. Notwithstanding the provisions of clause 22, 23 & 24, the supplier shall not be liable for forfeiture of its Performance Security, liquidated damages or termination of the Contract for default, if and to the extent that, its delay in Performance or other failure to perform its obligations under the contract is the result of an event of Force Majeure. b. For purpose of this clause, Force Majeure means an event beyond the control of the supplier and not involving the supplier s fault or negligence, and not foreseeable. Such events may include, but are not restricted to, wars of revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes. c. If a Force Majeure situation arises, the supplier shall promptly notify the purchaser in writing of such conditions and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to perform its obligations under the contract as far as reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. 26. Termination for insolvency: The purchaser may at any time terminate the contract by giving a written notice to the supplier without compensation to the supplier, if the supplier becomes a bankrupt or otherwise insolvent, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to purchaser. 27. Termination for convenience: The purchaser, may by written notice sent to the supplier, terminate the contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for the purchaser s convenience, the extent to which performance of work under the contract is terminated, the date upon which such termination becomes effective. 28. Miscellaneous: a. The items shall be delivered at AIISH Stores as per the ordered specification for acceptance.

11 .9. b. Item found unsuitable or not conforming to the specification and not being able to pass the acceptance test will be rejected. Such items, if any, shall have to be taken back and replaced forthwith at the cost of the bidder. c. It will be imperative on each bidder to fully acquaint with all the local conditions and factors which would have effect on the performance of the work and its cost. d. The proposals will be evaluated by a group, certain members of which may not necessarily be officers of AIISH. By responding to this tender, potential suppliers agree to their proposals being examined by this group. e. AIISH is an autonomous body under the Ministry of Health & Family Welfare, Govt. of India, and its aims, structure and way of working may differ from that of commercial enterprises. Potential vendors should be aware of the status and environment of AIISH. f. Annual Maintenance Contract conditions (including any costs) must be specified after the free warranty period of THREE years. g. In order to assist AIISH in the objective evaluation process, potential suppliers should submit compliance statement. h. By responding to this tender, the potential vendor agrees to all the terms and conditions of AIISH. Where the potential vendor proposes the use of third party services in his proposals, the potential vendor should describe the third party, including their role, and the definition of responsibilities and accountabilities. i. Any variations must be properly qualified and documented. j. Alterations if any in the tender should be self-attested / CTC (certified true copy) properly by the vendor, failing which the tender is liable to be rejected. Prices quoted must be firm and final and shall remain constant throughout the period of the contract and shall not be subject to any upward modifications whatsoever. All components of the prices should be specified e.g. cost of software, licenses, training charges, free upgrade charges for three years, packing, insurance, all taxes, duties, octroi, license fees, etc. leviable for the services being offered, all prices and discounts etc. The Bid prices can be indicated in the Indian Rupees. The charges quoted shall be inclusive of

12 .10. transportation charge, logistics charges and all other expenses related with the visits of the Vendor s personnel in connection with the performance of the contractual obligations by the Vendor. The vendor shall be entirely responsible for all taxes, duties, octroi, license fees, etc., incurred for performance of the services. If there is any reduction in taxes / duties etc. due to any reason whatever, after Notification of Award, the same shall be passed on to AIISH. k. The selected vendor shall perform the services and carry out its obligations under the contract with due diligence and efficiency, in accordance with generally accepted techniques and practices used in the industry and with professional engineering and training / consulting standards recognized by national / international professional bodies and shall observe sound management, technical and engineering practices. It shall employ appropriate advanced technology and safe and effective equipment, machinery, material and methods. The vendor shall always act,in respect of any matter relating to this contract, as faithful advisors to AIISH and shall, at all times, support and safeguard AIISH s legitimate interest in any dealings with Third parties. l. AIISH reserves the right to inspect the performance of the vendor prior to commencement or when the work is in progress if any. The inspection may cover all areas related to the assigned purchase order, especially methodology, manpower, infrastructure etc. m. The selected vendor shall not, without AIISH s prior written consent, disclose the contract, or any provision thereof, or any specification, plan software code, sample of information furnished by or on behalf of AIISH in connection therewith, to any person other than a person employed by the vendor in the performance of the contract. Disclosure to any such employed person shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance. n. Printed terms and conditions of the Bidders will not be considered as forming part of their Bid. In case terms and conditions of the contract are not acceptable to any bidder, he should clearly specify deviation in its bid. o. The intermediate and end product of all the work assignments carried out by the vendor, in any form, will be the sole property of AIISH.

13 .11. p. In the event the vendor s company or the concerned division of the company is taken over / bought over by another company, all the obligations under the agreement with AIISH, should be passed on to the new company in the negotiation for their transfer for compliance by them. q. The selected vendor automatically agrees with AIISH for honouring all aspects of fair trade practices detailed in purchase orders placed with them. 30. The, AIISH, reserves the right to accept or reject any tender without assigning any reason/s. 31. No interim enquiries will be entertained.

14 .12. ANNEXURE - 1 COMMERCIAL BID Sl. No. Name of the equipment 1 Articulograph AG 501 with 16 channels with accessories Amount with rubber stamp