Collaborative Law Enforcement Procurement Programme. Lee Tribe Commercial Director of Police and Fire

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1 Cllabrative Law Enfrcement Prcurement Prgramme Lee Tribe Cmmercial Directr f Plice and Fire 19 th Octber 2016

2 HO Cmmercial Purpse, Visin and Principles Purpse: What is the cre rle fr Cmmercial? T drive maximum value fr the Hme Office frm all stages f the cmmercial lifecycle t invest in frnt line services Visin: What is ur aspiratin t be? T be the leading cmmercial team in the public sectr Principles: Hw will we achieve this? Clsely aligned t Hme Office needs Strategically capable Crss business perspective Alert t supply market pprtunities Fcused n peratinal expertise Gvernment Cmmercial Functin / CCS 2

3 Backgrund Challenging Times Plice Third Party Spend apprximately 2.3b N budget reductin under SR, but still challenges! Better value prcurement reduces pressure n ther spending & allws mre t be spent n frntline plicing NAO Reprts n Plice prcurement pint t significant rm fr imprvement Publicatin f Price Cmparisn Exercise Press / Public Scrutiny 26 Different Prcurement Teams in Plicing 43 Different Plice Frces Fire & Rescue Service transferred t Hme Office 1 April

4 The CLEP Prgramme Visin The Cllabrative Law Enfrcement Prcurement (CLEP) Prgramme supprts the achievement f better value fr mney frm expenditure n gds and services by the plice and ther law enfrcement rganisatins in England and Wales. It will identify the csts, benefits and changes required t achieve: greater pprtunities fr cllabrative purchasing at a strategic level pprtunities t leverage the CCS fr cmmn gds and services increased standardisatin f specificatins mre effective cntract and supplier management imprved prcurement prcesses, including the full integratin f prcurement and the adptin f e-invicing 4

5 Size f the prize? Outline Business Case Examined appraches t achieving the recmmended imprvements Currently being prmted t senir stakehlders t infrm next steps decisin making Descriptin Up t x m saving/annum by 2018/19 Wuld fund x number f plice fficers Mve all frces t the average price paid requires natinal agreement n specificatins and aggregatin f vlume 137m c 2,000+ Mve all frces t the minimum price paid als requires natinal agreement n specificatins and aggregatin f vlume 330m Hw realistic is this? c 5,000+ These require significant and far-reaching changes t Plice prcurement practices The difference between the 2 sets f figures reflects thrughness f implementatin and assessment f impact n pricing f changed behaviur f plice service as a custmer Strngly recmmend wrking t mve frces t the average price paid, but striving twards the savings ptential f minimum price paid 5

6 Is CLEP really achievable? Yes, fr example... Tw Plice Vehicles Cllabrative tenders awarded 43 frces have successfully cllabrated t agree a cmmn specificatin fr a range f specialist plice vehicles including patrl and traffic vehicles. This aggregated requirement f 5500 vehicles was taken t market via the CCS vehicle purchase framewrk Largest such prcurement ever f plice vehicles in the UK. Savings in excess f 12m ver tw years. Enables greater peratinal crss Frce wrking & Strategic fleet Review 6

7 Cmmercial Target Operating Mdel Currently 26 Prcurement Teams Duplicatin & Inefficient Structure What is the best perating mdel? Strategic Value Added Deliverables Service wide lead buyers Specialised Categry expertise Strategic Supplier Relatinship 7

8 Key Lessns Learnt Imprtance f MI / Spend infrmatin Evidence Credible Savings Senir Operatinal Buy-in Act as Delivery Leads Clear Gvernance Lines int Senir Natinal Structures Business Owned & Business Lead Cmmercial NOT Prcurement Cmmunicatin tailr t audience Build Upn & Prmte Early Wins / Success 8

9 QUESTIONS? 9