Management Accountant Hospital Operations, Revenue and Research Management

Transcription

1 Accuntant Hspital Operatins, Revenue and Research Psitin Descriptin Date: June 2016 Jb Title : Accuntant - Hspital Operatins, Revenue and Research Department : Finance Lcatin : Waitemata District Health Bard Reprting T : Finance Manager Hspital Operatins and Revenue Respnsible t Manager Research, Innvatin and Knwledge Direct Reprts : Nil Functinal Relatinships with : Internal Chief Financial Officer Deputy Chief Financial Officers Crprate and Prvider General Managers Manager Research, Innvatin and Knwledge CFO Senir Leadership Team Planning & Funding finance team (acrss WDHB and ADHB) All Finance Managers and Accuntants Decisin Supprt Clinical Heads f divisins Clinical trial and research teams Service cst centre managers Research Gvernance Grup External Health prviders utside WDHB Gvernment Agencies NGO s and PHO s as required Health research funders Cnsultants and Advisrs invlved in initiatives within WDHB Purpse Bilateral Financial service cunterparts in Auckland DHB and Cunties Manukau DHB healthalliance The purpse f this rle is t: cntribute t the efficient and effective peratin f prvider arm services by ensuring high quality financial and nn financial data is available fr decisin making, resurces utilisatin, analytical review. ensure capital and perating csts and revenue are accurately recrded, crrectly cntrlled and prmptly reprted. supprt Finance and Service Managers financial management and analysis functins. Prvide financial advice and supprt fr clinical trials and research prjects. Waitemata District Health Bard -JOB DESCRIPTION - Page 1

2 Our Purpse, Values and Standards Accuntant Hspital Operatins, Revenue and Research Psitin Descriptin At the heart f Waitemata DHB is ur prmise f best care fr everyne. This prmise statement is the articulatin f ur three-fld purpse t: 1. prmte wellness, 2. prevent, cure and amelirate ill health and 3. relieve the suffering f thse entrusted t ur care. At the heart f ur values is the need fr all f us t reflect n the intrinsic dignity f every single persn that enters ur care. It is a privilege t be able t care fr patients, whānau and ur cmmunity, a privilege that is smetimes verlked in ur day t day wrk. Our standards and behaviurs serve as a reminder t us all abut hw we are with ur patients and with each ther. Waitemata District Health Bard -JOB DESCRIPTION - Page 2

3 Accuntant Hspital Operatins, Revenue and Research Psitin Descriptin KEY TASKS EXPECTED OUTCOMES Financial Planning Respnsible fr supprting the Finance Manager by fllwing effective financial accunting and reprting systems and prcesses t deliver: a rbust annual budget fr the Divisin timely Divisinal submissins t the annual planning prcess 3 year rlling frecast and medium term plans fr the Divisin regular reprting n new apprved business cases and any changes t existing business cases rbust review f business case financials a rbust annual prcess within the Divisin t enable setting f the Price Vlume Schedules. Assist in maintaining budget mdels and making these available t RC managers Assist in maintaining budget management guidance and in training RC managers Operatin f COGNOS planning system Financial Reprting Assist the Finance Manager deliver high quality financial reprting by the prvisin f timely and accurate reprting n financial perfrmance against budget including: Accunting Supprt and Advice Maintaining accuracy f the general ledger Delivering mnth end prcessing within agreed timeframes including investigatin f variances Cmpleting balance sheet recnciliatins Assist Finance Manager t prvide Service Managers with infrmatin that allws them t understand their service (eg. identify key cst drivers). Prvide frecasts n a mnthly basis prjecting the year end result. Assist Managers t cmplete the perating reprts within given timeframes. Respnsible fr prviding financial reprting n a mnthly basis t RC Managers, Operatins and/r Service Managers including variance analysis Respnsible fr frtnightly payrll analysis and reprting Crdinate all financial infrmatin t ensure it is easily and cherently accessible. Interpret and cmmunicate financial data t nn-financial managers. Cntinuusly identify pprtunities fr efficiencies within the Divisin and Prvider Arm. T prvide financial analysis n business cases, assist in variance analysis and assist managers in identifying prblem areas and prvide practical slutins. Accurate and timely respnse t requests fr infrmatin. Waitemata District Health Bard -JOB DESCRIPTION - Page 3

4 Accuntant Hspital Operatins, Revenue and Research Psitin Descriptin KEY TASKS EXPECTED OUTCOMES Respnsible fr assigned accunting prcesses such as: The recharging direct and indirect (allcatins) csts in the general ledger Apprving capital requests and expenditure and effective asset management. Assists with the evaluatin and checking f services capital requisitins. Maintaining the fixed asset register in accrdance with the DHBs asset management strategy Cnslidatin f service reprting n mnth end results and frecasts CME accunting and reprting Cntracts registers are maintained managed and cntrlled t supprt revenue recgnitin (current and prspective), cntract re-negtiatin and cst/price/utput management Cnslidatin f service nn internal revenue cntracts, invicing and revenue accruals Maintenance f internal revenue and service level agreements (fr all prvider arm services), recnciliatins and revenue accruals Analysis and csting f new funding cntracts Accunts payable, accruals advice and reprting Revenue jurnal prcessing Prcesses payrll accruals fr unsettled cllectives, mnitrs the payment f settled cllectives and high value allwances Trend reprting n key indicatrs (vertime, sick leave, wrked hurs, annual leave balances) Csting Respnsible fr understanding the csting methdlgy used by the DHB and the relevant natinal standards and framewrks which gvern csting. Financial advice fr clinical research Assist the Finance Manager t ensure the nature and hierarchy f cst centres and accunt cdes are structured t enable mapping t cst grups in cmpliance with Cmmn Csting Standards and in cnjunctin with the csting team. Mnitr perfrmance against natinal price and wrk with csting analysts t identify areas f ptential imprvement. Understand the impact f vlume trends n financial perfrmance Supprt the Finance Manager with evidence and recmmendatins fr an peratinal respnse n the vlume r cst issues abve. Develp r review clinical trial budgets develped fr cmmercially spnsred clinical trials, cllabrative research grup (CRG) clinical trials, and sme investigatr-initiated clinical research (IIR) trials (including thse funded by HRC and ther similar funding bdies) Waitemata District Health Bard -JOB DESCRIPTION - Page 4

5 Accuntant Hspital Operatins, Revenue and Research Psitin Descriptin KEY TASKS Statutry & Treaty f Waitangi bligatins T recgnise individual respnsibility fr wrkplace Health & Safety under the Health and Safety at Wrk Act 2015 EXPECTED OUTCOMES Supprt transparent price discussins thrugh understanding f the NZACRes Clinical Trials csting tl (r similar) t facilitate accurate trial csting Develp and implement standard perating prcedures and guidelines related t clinical research budgets that include the administratin f the DHBs verhead where required Prvide advice n resurce needs fr clinical trials and research prjects recgnising the frmat f clinical research trial prtcls ie. all research prcedures (ther than standard f care), clinical research staff time, investigatr time, and csts frm ancillary departments Finalise budgets fr clinical trials and research prjects in a timely fashin fr presentatin t Operatinal Manager/GMs as part f the Waitemata DHB lcality apprval f research. Assist research teams with the setting up f invicing and payment tracking Identify quality and perfrmance imprvement pprtunities and cllabrate with staff in the develpment f actin plans t imprve quality Participate in required training and educatin prgrammes. Identify and prvide nging review f standard and unique budget line item csts. Review guidelines fr lcal applicability and interact with ther reginal and natinal DHB research ffices. Ensures the prfessinal and plitical integrity f WDHB by carrying ut all functins in cmpliance f the Treaty f Waitangi and by demnstrating a serius cmmitment t keeping the treaty alive. Shws sensitivity t cultural cmplexity in the wrkfrce and patient ppulatin Cntribute t a safe and healthy wrkplace at WDHB by: Fllwing & cmplying with H&S plicies & prcesses & applying them t their wn wrk activities, including using/wearing Persnal Prtective Equipment as required. Participating in activities directed at preventing harm & prmting well-being in the wrkplace Identifying, reprting & self-managing hazards where apprpriate Early and accurate reprting f incidents at wrk and raising issues f cncern when identified. Waitemata District Health Bard -JOB DESCRIPTION - Page 5

6 Accuntant Hspital Operatins, Revenue and Research Psitin Descriptin PERSON SPECIFICATION POSITION TITLE: Accuntant - Hspital Operatins, Revenue and Research Minimum Qualificatin Tertiary qualificatin in cmmerce field r numeric discipline Experience 5 years business experience. Excellent MS Excel experience and gd General Ledger Systems experience. Experience in financial reprting and csting. Budget preparatin. Knwledge f the implicatins f the Treaty f Waitangi with a cmmitment t Biculturalism Skills/Knwledge/Behaviur Highly develped interpersnal skills. Ability t understand the business visin and pririty needs Excellent written cmmunicatin skills fr prducing reprts. Ability t present infrmatin in a meaningful, user friendly manner High level financial and nnfinancial analytical ability A team player Intelligent, lgical and quick t learn with the ability t be practive, think thrugh issues and identify slutins. Preferred Degree in Business r similar numeric discipline Accunting Qualificatin 2 years health sectr financial experience Experienced gaining in a large and cmplex services rganizatin. Advanced Data analysis skills (MS Access, SQL, Excel) Ability t manage many stakehlders ften with cmpeting pririties Understanding and experience f the specific financial requirements f clinical trial and research prjects NZACRes Clinical Trials csting tl (r similar) experience Able t analyse multidimensinal cmplex issues. Can identify the key issues in a cmplex situatin. Waitemata District Health Bard -JOB DESCRIPTION - Page 6

7 Accuntant Hspital Operatins, Revenue and Research Psitin Descriptin Generates trust and is discreet, able t wrk in a cllabrative and supprtive manner Ability t build and maintain effective interpersnal relatinships and effective cmmunicatin skills Resurceful and resilient; able t cpe under pressure. The ability t challenge and questin the status qu (i.e. prcesses and systems) and facilitate the develpment f innvative and wrkable perfrmance imprvements Sets the highest ethical and prfessinal standards and leads by example in all interactins. Waitemata District Health Bard -JOB DESCRIPTION - Page 7