Agenda item Data Quality Group. Terms of Reference and Operating Arrangements

Transcription

1 Data Quality Grup Terms f Reference and Operating Arrangements Terms f Reference Data Quality Grup Infrmatin Gvernance Sub Cmmittee

2 DATA QUALITY GROUP Terms f Reference and Operating Arrangements 1. INTRODUCTION 1.1 The Data Quality Grup knwn as the Grup has been established t supprt the Infrmatin Gvernance Sub Cmmittee (IGSC) in its rle in assuring the Bard thrugh the Peple, Perfrmance and Delivery Cmmittee in respect f Data Quality. 2. PURPOSE 2.1 The purpse f the Grup is t advise the IGSC n all aspects f data quality standards prviding a crprate frum t cnsider perfrmance against data quality standards, audits and ad hc requirements acrss a range f UHB activities, crdinate actin plans and reprt prgress t the IGSC. These activities must cmply with requirements mandated by Welsh Gvernment and ther third parties as apprpriate. 3. DELEGATED POWERS AND AUTHORITY 3.1. The Grup, in respect f its advisry and assurance rle t the IGSC shall: Create a culture f data quality thrugh raised awareness f the imprtance f high quality data Oversee the implementatin f an annual Data Quality Plan intended t give assurance that data is handled apprpriately by Cardiff and Vale UHB staff. Cnsider and recmmend prcedures that supprt the Data Quality plicy within the infrmatin gvernance framewrk t the Peple, Perfrmance and Develpment Cmmittee fr apprval. Manage a rlling prgramme f data quality review, investigatins and audits. Practively assess data quality in defined areas and prvide the IGSC with a full analysis f the issues and recmmend changes t peratinal prcedures where apprpriate. Assist staff in undertaking their rles and respnsibilities in maintaining high quality data Mnitr whether the: Prcessing and use f data acrss the rganisatin (clinical Terms f Reference Data Quality Grup Infrmatin Gvernance Sub Cmmittee

3 bard/directrate/clinical team and crprate services) is cnsistent, and based upn agreed standards; The wrkfrce is apprpriately, trained, supprted and respnsive t requirements in relatin t the effective prcessing and use f infrmatin cnsistent with the interests f patients and the public; Clinical bards and crprate departments fully dcument any risks related t data quality in their individual and UHB risk registers and demnstrate effective minimisatin r eliminatin f thse risks; There is cntinuus imprvement in the prcessing, management and use f data acrss the whle rganisatin evidenced thrugh the perfrmance against standards, audit and any external assessments. The Grup wrking in cnjunctin with Internal Audit will develp a data quality assessment framewrk that brings tgether all these elements and link acrss t the risk assessment framewrk; The UHB is meeting its legislative respnsibilities, as well as cmplying with natinal data quality plicies and guidance; All reasnable steps are being taken t prevent, detect and rectify irregularities r deficiencies in the safety, security and use f data, and in particular that: surces f internal assurance are reliable, and have the capacity and capability t deliver; recmmendatins made by internal and external reviewers are cnsidered and acted upn n a timely basis; and lessns are learned frm breaches in the safe, secure and effective use f infrmatin, as identified fr example thrugh reprted incidents, cmplaints and claims. 4. MEMBERSHIP 4.1 Grup Members Chair Infrmatin Infrmatin Infrmatin Gvernance IT Cding Health Recrds Finance Wrkfrce and OD Clinical Bards Executive Directr f Finance (r nminee) Senir Manager, Perfrmance and Cmpliance Infrmatin Manager Develpment and Mdernisatin Head f Infrmatin Gvernance and Assurance Develpment Representative Head f Cding Head f Health Recrds Representative Representative Representative frm each Clinical Bard Terms f Reference Data Quality Grup Infrmatin Gvernance Sub Cmmittee

4 The membership f the Grup shall be determined by the Chair taking accunt f the balance f skills and expertise necessary t deliver the Grup s remit. 4.2 By Invitatin The Chair may c-pt r extend t thse with specialist knwledge and advice Secretariat The Perfrmance and Infrmatin Dept will prvide secretarial supprt t the Grup. 5. GROUP MEETINGS Qurum 5.1 At least three members including the Chair must be present t ensure the qurum f the Grup. Nminated deputies may attend frm time t time, hwever the member will be required t ensure that they are apprpriately briefed. The member will be required t attend at least 50% f the meetings per year. The Chair may nminate a member t act as Vice Chair in their absence. Frequency f Meetings 5.2 Meetings shall be held fur times per year. They shall be aligned t the Infrmatin Gvernance Sub-Cmmittee meetings i.e. held in the intervening mnths and therwise as the Chair f the Grup deems necessary. 6. REPORTING AND ASSURANCE ARRANGEMENTS 6.1 The Grup s Chairman shall: Reprt frmally, as a standing item t the Infrmatin Gvernance Sub- Cmmittee n the Grup s activities and where apprpriate reprt and/r transfer activities t anther grup. This includes verbal updates n activity, the submissin f the grup s minutes and written reprts, as well as the presentatin f an annual reprt; Take t the Infrmatin Gvernance Sub-Cmmittee and where apprpriate any ther Cmmittee any issues that need t be highlighted fr the Bard s specific attentin any significant matters under cnsideratin by the Grup; Terms f Reference Data Quality Grup Infrmatin Gvernance Sub Cmmittee

5 Ensure apprpriate escalatin arrangements are in place t alert the UHB Chair, Chief Executive r Chairs f ther relevant cmmittees/grups f any urgent/critical matters that may affect the peratin and/r reputatin f the UHB The IGSC shall versee a prcess f regular and rigrus assessment and evaluatin f the Grup s perfrmance. 7. REVIEW 7.1 These Terms f Reference shall be reviewed annually by the Grup and referred t the IGSC fr infrmatin. 8. CHAIR'S ACTION ON URGENT MATTERS 8.1 There may, ccasinally, be circumstances where decisins which wuld nrmally be made by the Grup need t be taken between scheduled meetings. In these circumstances, the Chair f the Grup, may deal with the matter n behalf f the grup. Any such actin is frmally recrded and reprted t the next meeting f the Grup fr cnsideratin and ratificatin. 8.2 Chair s actin may nt be taken where the Chair has a persnal r business interest in the urgent matter requiring decisin. Terms f Reference Data Quality Grup Infrmatin Gvernance Sub Cmmittee