ROAD ALLOWANCE CLOSURE & PURCHASE REQUEST APPLICATION

Transcription

1 Cmmittee f Adjustment/ Planning Advisry Cmmittee Members Rn Pllard, Chair Nrth Crsby Ward Cathy Livingstn Bastard & Suth Burgess Ward Cathy Mnck Newbr Ward Arie Hgenbm Suth Elmsley Ward Linda Carr Suth Crsby Ward Rnald Hlman, Mayr Develpment Services Department Brittany Mulhern Manager Tm Fehr Assciate Planner Nathan Bld A/Chief Building Official Tracy Perrin Develpment Services Analyst Alisn Merkley Administrative Assistant Municipal Office: ROAD ALLOWANCE CLOSURE & PURCHASE REQUEST APPLICATION Pursuant t the Municipal Act the Twnship has the ability t pass bylaws fr stpping up all r part f a highway and fr leasing r selling the same. A highway includes any rad under the municipality s jurisdictin. The fllwing is an verview f the Rad Clsing Applicatin/Review Prcess: 1) At the utset, yu are encuraged t cnsult with Twnship staff regarding any prpsal t determine whether r nt planning and/r building apprvals are required. 2) All Rad Allwance Clsure & Purchase Request Applicatins are made t the Twnship s Develpment Services Department. The applicatin must be deemed by staff t be cmplete prir t it being received. 3) The applicatin will be circulated t all relevant agencies and/r departments. 4) After review by staff the applicatin will be heard at the next available Planning Advisry Cmmittee meeting. During the scheduled public meeting, the applicatin will be presented by staff t the Planning Advisry Cmmittee; a recmmendatin will als be prvided. 5) During the meeting the Cmmittee will make a reslutin t Cuncil t apprve/deny the applicatin based n facts presented in the planning reprt/presentatin; and based n input received and/r the applicant. The Cmmittee may als defer their decisin pending the receipt f additinal infrmatin. 6) If a reslutin f apprval r denial t Cuncil is made the applicatin will then g t the next available Cuncil Meeting where Cuncil will make the final determinatin 1

2 Wh will review the Rad Allwance Clsure & Purchase Request Applicatin? The Twnship s Planning Advisry Cmmittee is the authrity charged with the task f reviewing all rad allwance clsure and purchase request applicatins. The Cmmittee is cmprised f 5 members f Cuncil. Public meetings generally ccur n the secnd and furth Wednesday f each mnth. While the meetings are cmmnly held at the Twnship s municipal ffice, special circumstances may warrant the hlding f a public meeting at ne f the municipality s cmmunity centres. Applicants are advised t cnsult with Twnship staff prir t their scheduled meeting date t verify its time and lcatin. Hw will the public meeting be run? 1) All applicants and persns wanting t speak t an applicatin are asked t wait utside until the meeting begins. 2) The Chair f the Cmmittee will annunce each applicatin as it ccurs n the meeting agenda. 3) A staff member will prvide an verview f the applicatin as well as a recmmendatin. 4) The Chair will ask the applicant if he/she has anything t add t the review f their applicatin. Members f the public and relevant cmmenting agencies will then be prvided with an pprtunity t cmment. 5) Fllwing input frm the applicant and any ther persn/agency, the Chair will ask members f the Cmmittee if they have any questins fr staff r the applicant. 6) Once all cmments/questins are addressed, the Cmmittee will make a recmmendatin t apprve, deny r defer the applicatin. The recmmendatin if fr apprval r denial then ges t the next available Cuncil Meeting fr a decisin. A deferral decisin may allw an applicant t prvide the Cmmittee with additinal infrmatin/studies r revise their applicatin in a manner that wuld facilitate a future decisin. Hw Will Staff Review Yur Applicatin? Applicatin Fees The fee is $ fr the applicatin. All fees must be submitted with a cmplete applicatin in rder fr the applicatin t be accepted by the Twnship. The municipality s Fee Schedule sets ut the applicable cst f a rad clsure applicatin. These fees are nt refundable. Specialized Studies Please be advised that the Twnship may require that specialized studies be cmpleted. The need fr such studies may be determined frm the utset based n the lcatin f the rad allwance, r fllwing a site inspectin thrugh which staff may identify ptential hazards r cnditins requiring cnsideratin. Cnsultatin with staff is again encuraged. 2

3 5 KEY FACTORS that may facilitate the apprval f yur applicatin: 1) Meet with a Twnship Planner prir t the submissin f yur applicatin. Staff may be able t identify ptential issues and pprtunities which culd affect yur prpsal. In additin, staff may be able t present yu with ptins t make yur prpsal mre acceptable. 2) Ensure that the applicatin is cmplete and that the infrmatin prvided is accurate. Delays in the Twnship s review f an applicatin cmmnly stem frm a lack f detailed infrmatin. A detailed and accurate drawing can be extremely beneficial in the verall review f a particular prpsal. 3) Cntact the Twnship prir t the scheduled public meeting t btain a cpy f the staff reprt and t mre-fully understand the recmmendatin being prvided t the Cmmittee. 4) It is highly recmmended that yu attend the public meeting t answer questins frm the Cmmittee. 5) Cntact Twnship staff the day fllwing the meeting t determine hw t prceed. Frequently Asked Questins 1. Hw can I find ut if my applicatin will be apprved befre I submit the package and pay the fee? Staff are available t review the applicatin prir t its submissin. Staff will prvide as much guidance as pssible based n their knwledge f the Twnship s planning dcuments, the histry f Cmmittee decisins n similar applicatins, and the circumstances f the individual prpsal. Applicants shuld be advised that while staff have a gd understanding f the Twnship s regulatins and plicies and hw the Cmmittee has reviewed similar applicatins in the past, it is nt always pssible r advisable fr staff t be abslutely cnfident n hw successful an applicatin will be. Each applicatin must be reviewed with regard fr site-specific cnstraints and the general scpe f the prpsal. 2. When d I need t have my applicatin in t get n an agenda? Generally, 30 days prir t the meeting is sufficient t allw staff enugh time t fully-review the applicatin. Perids f peak develpment activity thrughut the summer mnths may cause an increase in the time required t review and schedule an applicatin fr a public meeting. 3. Hw is the applicatin fee determined? Cuncil sets the fee schedule each year. The fee is set based upn a calculatin f staff time, mileage t travel t the site, Cmmittee member stipends, file strage csts, and general administratin f the prcess. 4. D I need t have a prfessinal prepare and submit my applicatin? The nature r extent f the request may benefit frm the expertise f smene wh has an understanding f the planning prcess and the requirements f the applicable dcuments. 5. Will a staff planner visit my prperty prir t an applicatin being submitted? The Develpment Services Department strives t prvide such a service dependent upn ther wrklad pririties. Generally, staff are able t cmmunicate the intent and purpse f the Twnship s regulatry dcuments by reviewing a particular prpsal with the applicant and thrugh the use f the municipality s Gegraphic Infrmatin System (GIS). This preliminary review can save time and assciated csts fr bth the Twnship and the applicant. In all cases hwever, staff will visit the prperty nce an applicatin has been received by the Twnship. Applicants may be required t prvide access t the prperty shuld such a need arise (e.g. island lts). 3

4 ROAD ALLOWANCE CLOSURE & PURCHASE REQUEST APPLICATION CHECKLIST The fllwing must be prvided in rder fr the applicatin t be deemed cmplete. Incmplete applicatins will nt be reviewed. Applicatin Frm [all sectins must be cmplete] A map f the prpsed rad allwance segment requested t be clsed and cnveyed, including: Bundaries and dimensins Adjacent land parcels Use f adjacent land parcels Lcatin f buildings n adjacent land parcels Lcatin f any existing rights-f-way/easements n allwance r n any adjacent parcel Identificatin f steep slpes, rck utcrppings, lw-lying areas and ther tpgraphical features that may affect drainage patterns n and ff site Identificatin f ther natural features (e.g. wetlands, wdlts, watercurses, etc.) Identificatin f artificial features (e.g. rads, trails, hydr ples and lines, utilities, ditches, drains and wells) Applicatin Fee (as per fee by-law) Cpy f Prperty Transfer / Deed f Land (that yu wn) Adjacent t Rad Allwance NOTE: Large scale drawings/surveys may be submitted hwever in all cases cpies must als be prvided n Ledger-sized paper (11 x 17 ) r smaller fr cpying purpses. 4

5 Rad Allwance Clsure & Purchase Request Applicatin OFFICE USE ONLY Date Received: File Number: Applicatin Fee: Rll Number f Adjacent Prperty: Fee Paid (date): Applicatin deemed cmplete (date): * Prir t submitting this applicatin yu are encuraged t cnsult with a Twnship planner. 1.0 APPLICANT INFORMATION Name(s): Address: Please check the ne that applies: Owner f Adjacent Lands Authrized agent Slicitr Other Prfessinal: Phne: (hme) Phne: (cell) Phne: (wrk) Fax: 2.0 LEGAL DESCRIPTION / LOCATION OF THE SUBJECT LAND ADJACENT TO ROAD ALLOWANCE CLOSURE & PURCHASE REQUEST Cunty Twnship Ward (Frmer Twnship) Legal Descriptin: Civic/911 Address: Assessment Rll N. 5

6 3.0 Rad Allwance Clsure & Purchase Request Area Characteristics Descriptin f rad allwance area (i.e. adjacent t lt 1, cn 2): Size: Length: Depth: Please prvide a brief descriptin f the prpsed rad allwance clsure area taking int accunt factrs such as: sil type & depth, rad cnfiguratin, steep slpes r lw-lying areas, natural features and any ther item that may impact the prpsal. Als, please include a descriptin f the use f lands surrunding the lt. 4.0 DIRECTIONS TO THE ROAD ALLOWANCE CLOSURE & PURCHASE REQUEST LOCATION 5.0 RECORD OF PREVIOUS LAND USE AND PLANNING ACTIVITY Previus Uses Yes N Unknwn 1) Has there been any industrial r cmmercial use n the rad allwance clsure request lands r any adjacent lands? 2) Has there been any petrleum r ther fuel stred n the rad allwance clsure request lands r any adjacent lands? 3) Is there any reasn t believe the rad allwance clsure lands may have been cntaminated by frmer uses n the site r any adjacent lands? 4) Are there any ther previus land uses that ught t be given particular cnsideratin in the review f this applicatin? 6

7 6.0 ROAD ALLOWANCE CLOSURE REQUEST Please: 1. Describe the prpsal and explain the reasn(s) fr the requested clsure and cnveyance f the rad allwance. Please refer t any supplementary materials that may be used in supprt f the request. 2. Indicate the existing state/use (ex. trail) f the rad allwance clsure request. 3. Indicate the prpsed use f the rad allwance clsure request. 4. Prvide any additinal infrmatin that yu feel may be relevant in the review f this applicatin. *Dcuments may be attached as necessary 7

8 Affidavit I/We, f the in the (name f wner(s)/agent(s)) (City in which yu reside) (Cunty/Upper-tier municipality, if applicable) in the (Prvince/State) slemnly declare that all f the abve statements cntained in this applicatin are true, and I/We make this slemn declaratin cnscientiusly believing it t be true and knwing that this is f the same frce and effect as if it were made under ath. Declared befre me at the:. e.g. municipality) In the. (e.g. cunty/upper-tier municipality) This day f,. A Cmmissiner f Oaths Applicant(s) Signature Persnal infrmatin cntained in this frm is cllected under the authrity f the Municipal Act, and will be used t determine the eligibility f the prpsed request. Nte: The Apprval f this Applicatin des nt relieve the Owner frm the requirements f the Ontari Building Cde r any ther relevant regulatry cntrl that may affect the use and develpment f the request (e.g. Cnservatin Authrity Regulatry Cntrls, Zning By-law Regulatins, etc.). 8

9 Cnsent f Owner Cnsent f Owner(s) t the use and disclsure f persnal infrmatin; and t allw site visits t be cnducted. As well, if necessary, t permit access acrss the applicants prperty t the requested rad allwance clsure lands. I/We,, being the registered wner(s) f the lands subject f this applicatin, and fr the purpse f the Freedm f Infrmatin and Prtectin f Privacy Act, hereby authrize and cnsent t the use by r the disclsure t any persn r public bdy f any persnal infrmatin that is cllected under the authrity f the Municipal Act fr the purpses f prcessing this applicatin. I/We als authrize and cnsent t representatives frm the Twnship f Rideau Lakes and the persns and public bdies cnferred with under the Municipal Act entering upn the subject lands f this applicatin fr the purpse f cnductin any site inspectins as may be necessary t assist in the evaluatin f the applicatin. Date:. Owner(s) Signature 9

10 Owner s Authrizatin I/We: being the registered wner(s) f the adjacent subject lands hereby authrize t prepare and submit the applicatin fr Rad Allwance Clsure & Purchase Request n my/ur behalf t the Crpratin f the Twnship f Rideau Lakes. Witness Owner(s) Signature Date 10

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