AGENDA REQUEST. AGENDA ITEM NO: IV.B.2. BY Financial Administration John Lege Financial Administration Director Lege.

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1 AGENDA HEADING: Consent Agenda No. 2 AGENDA REQUEST COMMISSION MEETING DATE: January 20, 2015 AGENDA ITEM NO: IV.B.2. BY Financial Administration John Lege Financial Administration Director Lege Originating Department SUBJECT: Department Head Presenter Adoption Re: Adoption Re: proposed Resolution No. 15R-2469 will modify the original approved budget for fiscal year COMMISSION PRIORITIES: Budget and Finance EXPLANATION: Proposed Resolution No. 15R-2469, amending the fiscal year budget to transfer $6, in the Community Development Block Grant Fund previously allocated to the Martin Luther King Streetscape project to the Home Rehabilitation project; transfer $5, in the Community Development Block Grant Fund previously allocated to the Summer Youth Program to the Home Rehabilitation project; establish a revenue and expense budget of $266,161 for Department of Justice COPS Hiring Grant in the newly established DOJ-COPS Hiring Grant Fund; and transfer $157,552 from the General Fund to the DOJ-COPS Hiring Grant Fund as the City's match for the DOJ-COPS Hiring Grant, as enumerated in Exhibit A and the appropriate supporting documents. ADMINISTRATION'S RECOMMENDATION: Recommend motion to adopt proposed Resolution No. 15R APPROVAL SUMMARY: Approval Department Head Approval City Manager Approval City Auditor and Clerk Approval Required Date Completed Y 01/09/2015 Y 01/09/2015 Y 01/09/2015 Completed By John Lege Marlon Brown Pamela Nadalini Status APPROVED APPROVED APPROVED

2 ADDITIONAL EXPLANATION: AGENDA REQUEST ADDITIONAL ADMIN RECOMMENDATION: FUNDING SOURCE: AMOUNT: HOUSING IMPACT (Per House): NEW CONSTRUCTION: REHABILITATION: SUPPORT DEPARTMENTS: $ 0 $ 0 Neighborhood and Development Services - Timothy Litchet Police - Bernadette DiPino COMMISSION ACTION: Final Action Motion: Motion By: AGENDA DISPOSITION Second By: Vote: 2

3 1 RESOLUTION NO. 15R-2469 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SARASOTA, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 BY PROVIDING FOR SUPPLEMENTAL APPROPRIATIONS IN THE AMOUNTS IDENTIFIED IN EXHIBIT A; PROVIDING FOR SEVERABILITY IF ANY OF THE PARTS HEREOF ARE DECLARED INVALID; PROVIDING FOR READING BY TITLE ONLY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Resolution No. 14R-2434 the City has adopted a budget for the fiscal year beginning on October 1, 2014 and ending on September 30, 2015; and WHEREAS, the City needs to amend said budget so as to provide for supplemental appropriations in the amounts identified in Exhibit A; and WHEREAS, Section (4) (c) Florida Statutes requires such a budget amendment be adopted in the same manner as the original budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SARASOTA, FLORIDA: Section 1. The budget for the fiscal year commencing October 1, 2014 is hereby amended by providing for supplemental appropriations in the amounts identified in Exhibit A. Section 2. Should any section, sentence, clause, part or provision of this Resolution be declared invalid or unenforceable, by a court of competent jurisdiction, the same shall not affect the validity of this Resolution as a whole, or any part hereof other than the part declared to be invalid. Said provision declared to be invalid shall be deemed severed from the remaining provisions of this Resolution. Section 3. Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. 1 of 13

4 2 Section 4. This Resolution shall take effect immediately upon adoption. ADOPTED by the City Commission of the City of Sarasota, upon reading by title only, after posting on the bulletin board at City Hall for at least three (3) days prior to adoption, as provided by Article IV, Section 2 of the Charter of the City of Sarasota, this 20th day of January, Willie Charles Shaw, Mayor ATTEST: City Auditor and Clerk Mayor Shaw Vice Mayor Chapman Commissioner Atwell Commissioner Normile Commissioner Zimmerman 2 of 13

5 3 EXHIBIT A City of Sarasota Budget Amendments for Back-up Appropriated # FND DPT CC OBJECT PROJ Project Description Expense Revenue Community Development Block Grant 1/ Request to transfer funds from the Martin Luther King $ (6,482.25) Streetscape project and the Summer Youth Program to the $ (6,482.25) Home Rehabilitation project. (5,442.26) (5,442.26) , , General Fund 1/ Request to transfer matching funds to the DOJ COPS Hiring Grant 157,552 Department of Justice - COPS Hiring Grant 1/ Establish revenue and expense budget for Department 108, of Justice COPS Hiring Grant 157, , , , , , ,301 3 of 13

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7 5 INTEROFFICE MEMORANDUM January 7, 2015 To: Thru: From: Subject: City Commission Thomas Barwin, City Manager Bernadette DiPino, Chief of Police Budget Amendment for the DOJ-COPS Hiring Grant Per City Commission approval on 12/1/14, the City has accepted the Department of Justice COPS Hiring Grant award of $375,000. This grant award funds 41% of 3 sworn police officers for 3 years with a 4 th year retention requirement. The grant period is from 9/01/14 through 8/31/2017. During the FY budget process, the City budgeted $200,000 as a match requirement for the COPS Hiring Grant, and anticipates funding $200,000 for the following 3 year requirement. In order to establish a budget for the 1 st year of this 3 year grant, Staff is asking the City Commission to approve the following budget amendment in a new Special Revenue fund titled DOJ-COPS Hiring Grant. 170-Department of Justice - COPS Hiring Grant Revenues: Dept of Justice Grant Award $ 108, Transfer In from General Fund , $ 266, Expenses: Base Salary $ 124, Social Security & Medicare , Medical and Dental , Life Ins Retirement , Work Comp , Other , , General Fund Expense: Transfer Out to Fund DOJ-COPS $ 157, The budget for years 2 and 3 will be established in the amounts of $301,622 and $351,204 respectively, during the FY and FY budget process, as shown on the attached budget worksheet. Recommend approval. BD/ks (941) st Street Sarasota, Florida of 13 1/20-02(1 of 9)

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