AGENDA REQUEST. AGENDA ITEM NO: IV.B.1. BY Financial Administration John Lege Financial Administration Director Lege. Consent Agenda No.

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1 AGENDA HEADING: Consent Agenda No. 2 AGENDA REQUEST COMMISSION MEETING DATE: March 21, 2016 AGENDA ITEM NO: IV.B.1. BY Financial Administration John Lege Financial Administration Director Lege Originating Department SUBJECT: Department Head Presenter Adoption Re: Proposed Resolution No. 16R-2559 will modify the original approved budget for fiscal year COMMISSION PRIORITIES: Budget and Finance EXPLANATION: Proposed Resolution No. 16R-2559, amending the fiscal year budget to establish revenue and expense budget in the amount of $2,500,000 in the Road Impact Fee Fund for the US41 and Gulf Stream Ave Project to accept reimbursement from the County Roadway Impact Fee Fund and disburse to the Florida Department of Transportation; Establish expense budget, utilizing Fund Balance in the amount of $105,632 from the Equipment Replacement Fund to purchase five new replacement vehicles for Neighborhood Development Services fleet; Establish expense budget, utilizing Fund Balance in the amount of $94,636 from the Building Services Fund to fund an additional Arborist, and reclass another position; To reclass expense budget from the Lift Station 87 project to legal expenses, as enumerated in Exhibit A and the appropriate supporting documents. ADMINISTRATION'S RECOMMENDATION: Recommend motion to adopt proposed Resolution No. 16R APPROVAL SUMMARY: Approval Department Head Approval City Manager Approval City Auditor and Clerk Approval Required Date Completed Y 03/14/2016 Y 03/15/2016 Y 03/15/2016 Completed By John Lege Marlon Brown Pamela Nadalini Status APPROVED APPROVED APPROVED

2 ADDITIONAL EXPLANATION: AGENDA REQUEST ADDITIONAL ADMIN RECOMMENDATION: FUNDING SOURCE: AMOUNT: HOUSING IMPACT (Per House): NEW CONSTRUCTION: REHABILITATION: SUPPORT DEPARTMENTS: $ 0 $ 0 Neighborhood and Development Services - Timothy Litchet Utilities - Mitt Tidwell COMMISSION ACTION: Final Action Motion: Motion By: AGENDA DISPOSITION Second By: Vote: 2

3 RESOLUTION NO. 16R-2559 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SARASOTA, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 BY PROVIDING FOR SUPPLEMENTAL APPROPRIATIONS IN THE AMOUNTS IDENTIFIED IN EXHIBIT A; PROVIDING FOR SEVERABILITY IF ANY OF THE PARTS HEREOF ARE DECLARED INVALID; PROVIDING FOR READING BY TITLE ONLY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Resolution No. 15R-2515 the City has adopted a budget for the fiscal year beginning on October 1, 2015 and ending on September 30, 2016; and WHEREAS, the City needs to amend said budget so as to provide for supplemental appropriations in the amounts identified in Exhibit A; and WHEREAS, Section (4) (c) Florida Statutes requires such a budget amendment be adopted in the same manner as the original budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SARASOTA, FLORIDA: Section 1. The budget for the fiscal year commencing October 1, 2015 is hereby amended by providing for supplemental appropriations in the amounts identified in Exhibit A. Section 2. Should any section, sentence, clause, part or provision of this Resolution be declared invalid or unenforceable, by a court of competent jurisdiction, the same shall not affect the validity of this Resolution as a whole, or any part hereof other than the part declared to be invalid. Said provision declared to be invalid shall be deemed severed from the remaining provisions of this Resolution. Section 3. Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. 1of 17

4 Section 4. This Resolution shall take effect immediately upon adoption. ADOPTED by the City Commission of the City of Sarasota, upon reading by title only, after posting on the bulletin board at City Hall for at least three (3) days prior to adoption, as provided by Article IV, Section 2 of the Charter of the City of Sarasota, this 21st day of March, Willie Charles Shaw, Mayor ATTEST: Pamela M. Nadalini, MBA, CMC City Auditor and Clerk Mayor Shaw Vice Mayor Atwell Commissioner Chapman Commissioner Alpert Commissioner Eddie 2of 17

5 EXHIBIT A City of Sarasota Budget Amendments for Back-up Appropriated # FND DPT CC OBJECT PROJ Project Description Expense Revenue Road Impact Fees 3/ Establish revenue and expense budget for the US 41 and Gulf Stream Ave $ 2,500, Project to accept reimbursment from the County Roadway Impact Fee Fund and $ 2,500,000 disburse to the Florida Dept of Transportation Equipment Replacement Fund 3/ Use of fund balance to purchase five new vehicles for Neighborhood 105,632 Development Services fleet Building Services Fund 3/ To establish an expense budget for the cost of a position reclass and an 54, additional Arborist position. 4, , , , ,100 General Utility Reserves - Water and Sewer 3/ Reclass funding from project Lift Station 87, to legal expenses. (2,000,000) ,000,000 3of 17

6 Interoffice Memorandum Date: February 29, 2016 To: From: John Lege, Director of Finance Alexandrea DavisShaw, P.E, PTOE, City Engineer~ Subject: US 41 and Gulf Steam Avenue Roundabout project Please accept this memorandum as a request to amend the expense and revenue budget for the US 41 and Gulf Steam Avenue (CI-17E) Project. The County has provided funding for the project from the Roadway Impact Fee Account in the amount of $2,500,000 for US 41 and Gulf Steam Avenue Roundabout Project. Therefore we are requesting an account be budgeted to accept these funds, and later disburse to the Florida Department of Transportation. $2,500, Impact Fees- US41 and Gulf Steam Avenue Roundabout ($2,500,000) Streets & Hwys - US41 and Gulf Steam Avenue Roundabout Thank you and if you have any questions, please feel free to contact me. xc: Kelly Strickland, Deputy Finance Director Michelle Valentich, Budget Manager Attachments 4of 17 3/21-01(1of 10)

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16 Interoffice Memorandum Date: December 17, 2015 To: From: Subject: John Lege, Director Finance Timothy Litchet, Director of NOS Request for a Budget Amendment The purpose of this request is for a budget airrendment of $105,632 from the Equipment Replacement fund balance to replace five older vehicles from the years of in the NOS fleet. The Building Services fund has $105,632 available for Equipment Replacements. NOS wishes to establish a budget for the purchase of five new vehicles in the amount of $1 05,632 from the Equipment Replacement fund $105,632 14of 17 3/21-02(1of 1)

17 Interoffice Memorandum Date: March 8, 2016 To: From: Subject: John Lege, Director Finance Timothy Litchet, Director of NOS Request for Budget Amendment The purpose of this request is to prepare a budget amendment for $94,636 NOS is requesting to establish the budget using fund balance from the Building Services Fund ( ). The Building Division presented a request on March 7, 2016 to the City Commission for additional personnel and incidentals (a full time Arborist, and a reclassification of our current Arborist to a Sr. Arborist.) This request was made in an effort to be proactive and continue our outstanding service due to the unprecedented number of tree permits issued and customers served in our offices each day. The City Commission approved the request at the March 7, 2016 regular City Commission meeting. This request is to establish budget for these additional expenditures. 15of 17 3/21-03(1of 2)

18 Funding Request Reclassification Arborist to Sr Arborist Position Chargecode Cost Reclass Additional Cost Salary $ 45,165 $ 53,619 $ 8,454 FICA ,455 4,867 1,412 Work Comp Retire ,613 4, $ 60,997 $ 71,636 $ 10,639 Costs for New Arborist Position Position Chargecode Cost Personnel Expense Salary $ 45,649 FICA ,492 Work Comp Medical ,190 Life Retire ,652 Total: 61,562 Operating Expenses Monitor Desk phone Cell phone charges Vehicle Fuel Vehicle maintenance ,685 Capital Expenses Computer ,650 Vehicle ,100 20,750 TOTAL for New Arborist $ 83,997 Total Funding Request Both positions $ 94,636 16of 17 3/21-03(2of 2)

19 Interoffice Memorandum Date: March 10, 2016 To: Thru: From: Subject: John Lege, Finance Director Mitt Tidwell, Utilities Directo~ Mark Nicholas, Public Works Finance & Administration Manager Budget Amendment Request for Legal Expenses related to Lift Station No. 87 Project The Utilities Department is requesting a budget amendment to the Utilities General Reserve Fund in the amount of$2,000,000. This amendment will move dollars within the Lift Station No. 87 budgeted capital dollars object code to the legal expenses object code. The receipt of the recent bid for Phase I of the Lift Station 87 project allows for the encumbrance of the construction portion of the project, this amendment will now move the dollars associated with the legal expenses to the applicable object code. The budget amendment would be as follows: Lift Station No. 87, construction Lift Station No. 87, legal Decrease ($2,000,000) Increase $2,000, COS of 17 3/21-04(1of 1)