AGENDA REPORT. DATE: November 27, City Commission. Kim D. Leinbach, Interim City Manager

Transcription

1 AGENDA REPORT DATE: November 27, 2017 TO: FROM: SUBJECT: City Commission Kim D. Leinbach, Interim City Manager Set a public hearing to consider the adoption of the annual update of the 5-Year Schedule of Projects in the Capital Improvements Element for FY EXECUTIVE SUMMARY: This item is to set a public hearing to consider the adoption of the annual update of the 5-Year Capital Improvement Schedule of Projects for FY [PB ]. After receiving public comment on December 11, it is recommended the City Commission consider the approval of an ordinance adopting this annual update in compliance with Chapter (3)(b) Florida Statutes. The attached table is proposed to be included in Plant City s Capital Improvements Element to meet the requirement to annually update the 5-Year Capital Improvement Schedule of Projects. The proposed schedule is based on and is a subset of Plant City s Capital Improvement Program for FY2018 through FY2022. Also attached for your consideration is the Planning Commission s analysis on the proposed 5-Year Capital Improvement Schedule of Projects and their staff recommendation of approval to the City Commission. The projects noted within the table either maintain or enhance the municipality s adopted levels of service, which in turn implements the overall vision of the Imagine 2040: Plant City Comprehensive Plan. The table documents eleven potable water, sanitary sewer, transportation and stormwater management projects with total allocations over the next five years of $12,634,801 ending in FY The Plant City Planning Board [6-0] recommended approval of this schedule of projects on November 9, while the Hillsborough County City-County Planning Commission found the projects consistent with the Imagine 2040: Plant City Comprehensive Plan, on November 13, RECOMMENDATION:

2 Adopt a resolution setting a public hearing to consider the adoption of the annual update of the 5-Year Capital Improvement Schedule of Projects for FY , on December 11, FISCAL IMPACT: Subset of projects already adopted in Plant City s 5-Year Capital Improvement Program.

3 Resolution Item: Plant City FY 18 FY 22 Capital Improvements Element (CIE) Schedule of Projects Update AYE NAY ABSENT DATE: November 13, 2017 Derek Doughty, PE, Chair Jacqueline Wilds, Vice-Chair Matthew Buzza, Member-at-Large John Dicks X X X X Theodore Trent Green, RA X Derek Doughty Nigel M Joseph X Chair Karen Kress, AICP Michael Maurino Mitch Thrower X X X Melissa E Zornitta, AICP Executive Director Melissa E. Zornitta, AICP Executive Director On motion of Commissioner Buzza Seconded by Commissioner Green The following resolution was adopted: WHEREAS, the Hillsborough County City-County Planning Commission developed a long-range Comprehensive Plan for Plant City, the Imagine 2040: Plant City Comprehensive Plan; and WHEREAS, Chapter 163, Florida Statutes, requires that the Capital Improvements Element Schedule of Projects (CIE Schedule) addressing Levels of Service (LOS) be reviewed and modified on an annual basis; and Plan Hillsborough planhillsborough.org planner@plancom.org E Kennedy Blvd 18 th Floor Tampa, FL, WHEREAS, Plant City staff prepared and submitted to the Hillsborough County City-County Planning Commission for review a proposed FY 18 - FY 22 CIE Schedule; and WHEREAS, the Hillsborough County City-County Planning Commission staff reviewed the City s proposed CIE Schedule, and found the Imagine 2040: Plant City Comprehensive Plan provides guidance as follows: 1

4 Resolution Plant City: FY 18 FY 22 CIE Schedule of Projects Update November 13, 2017 Capital Improvements Element CAP Policy : Any capital improvement that is determined to be needed as a result of any of the factors listed in this Element, under public facility needs shall be included in the regular Schedule of Capital Improvements contained in this Capital Improvements Element. All such capital improvements shall be approved in the same manner as the capital improvements that are determined to be needed according to the quantitative analysis described in this Element, under public facility needs. CAP Policy : Capital improvements within a type of public facility are to be evaluated on the following criteria and order of priority: Repair, remodeling, renovation, or replacement of obsolete or worn out facilities that contribute to achieving or maintaining standards for LOS adopted in this Comprehensive Plan. New or expanded facilities that reduce or eliminate deficiencies in LOS for existing demand. New or expanded facilities that provide the adopted LOS for new development and redevelopment during the next five fiscal years, as updated by the annual review of this Capital Improvements Element. Public Facilities Element PFE Objective 1.2: Maintain a five-year schedule of capital improvement needs which will address the correction of existing deficiencies and the provision for future public facilities. The schedule for capital improvement needs will be updated annually in conformance with the review process for the Capital Improvement Element and taking into account the 10-Year Water Supply Facilities Work Plan and the Southwest Florida Water Management District s Regional Water Supply Plan NOW, THEREFORE, BE IT RESOLVED, that the Hillsborough County City-County Planning Commission recommends the FY 18 - FY 22 CIE Schedule of Projects be found CONSISTENT with the Imagine 2040: Plant City Comprehensive Plan and forwards this recommendation to the Plant City City Commission for approval. 2

5 Plant City: FY 18 - FY 22 Capital Improvements Element (CIE) Schedule of Projects Update Staff Report 3

6 I. Introduction: The purpose of this report is to review the Plant City FY 18 FY 22 Capital Improvements Element Schedule of Projects (CIE Schedule) update to meet the stipulations of Chapter 163, Florida Statutes. Plant City staff identified projects addressing adopted Levels of Service (LOS), which are incorporated into this CIE Schedule update. II. Review Requirements and Process Chapter 163, Florida Statutes, requires that the CIE Schedule be updated annually in the Comprehensive Plan. This CIE Schedule may include publicly or privately funded projects that help a local government achieve or maintain LOS for the five-year period, and includes information on funding and timing. Five-year capital plans of other agencies may be incorporated by reference rather than listed individually. These annual updates to the CIE Schedule may be processed through a local ordinance. III. FY 18 FY 22 CIE Schedule Summary The FY 18 FY 22 CIE Schedule addresses Plant City s capital project types, funding, and timing for a five-year period from FY 18 FY 22, for a total of approximately $12.73 million dollars. The CIE Schedule was developed through internal Plant City staff coordination to identify Capital Improvement Program (CIP) projects affecting LOS standards. The CIE Schedule includes eleven projects in Stormwater, Utilities Maintenance and Operations (Potable Water and Wastewater) and Transportation (Streets). The projects identified are necessary to enhance or maintain the adopted Levels of Service. Additionally, the applicable projects in the Hillsborough County Metropolitan Planning Organization s (MPO) Transportation Improvement Program (TIP) and the Hillsborough County Public Schools Facilities Work Program are adopted into the CIE Schedule by reference. Chart One depicts a breakdown of the funding by specific program area. Chart One CIE Funding By Program Area 2% 14% 65% 19% Water Sewer Streets Stormwater 4

7 Table One depicts the overall FY 18 FY 22 CIE Schedule and funding amounts. This information is also included in Appendix A. Project Streets Sidewalk Improvements/Replacement Park Pedestrian Access Bridges Pedestrian Handrail & Safety Guardrail Bridge Repair, Replacement Utilities Maint. & Operations Waterline Replacement Sewer Line Replacement/Relocation/Upgrade Lift Station Maintenance Water System Storage Tank Rehabilitation Wastewater System Storage Tank Rehabilitation Stormwater Projects Park Road to North Palm Drive Stormwater Ditch Improvements Roseland Park Drainage Improvements Total Table One: FY 18 FY 22 CIE Schedule of Projects FY FY FY FY FY Total $319,801 $150,000 $150,000 $150,000 $150,000 $919,801 $65,000 $70,000 $70,000 $- $- $205,000 $100,000 $50,000 $50,000 $50,000 $50,000 $300,000 $85,000 $50,000 $50,000 $50,000 $50,000 $285,000 $300,000 $350,000 $400,000 $450,000 $500,000 $2,000,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 $7,000,000 $365,000 $165,000 $165,000 $165,000 $165,000 $1,025,000 $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 $125,000 $- $- $- $- $125,000 $150,000 $- $- $- $- $150,000 $2,834,801 $2,260,000 $2,410,000 $2,490,000 $2,640,000 $12,634,801 IV. Comprehensive Plan Goals, Objectives and Policies The Imagine 2040: Plant City Comprehensive Plan provides guidance as follows: Mobility Element MBY Policy 1.7.2: Consider, and include where appropriate and financially-feasible, improvements to existing roadways such as: signage, re-striping bike lanes during resurfacing, shared-use lanes, sidewalk construction, and appropriate traffic control measures, to increase the safety of pedestrians and bicyclists. MBY Policy 1.9.3: Identify gaps in pedestrian and bicycle infrastructure, barriers to travel, and, where financially feasible, work towards retrofitting roads lacking facilities to provide for systematic connection. 5

8 Capital Improvements Element CAP Policy : Capital improvements within a type of public facility are to be evaluated on the following criteria and order of priority: Repair, remodeling, renovation, or replacement of obsolete or worn out facilities that contribute to achieving or maintaining standards for LOS adopted in this Comprehensive Plan. New or expanded facilities that reduce or eliminate deficiencies in LOS for existing demand. New or expanded facilities that provide the adopted LOS for new development and redevelopment during the next five fiscal years, as updated by the annual review of this Capital Improvements Element. CAP Policy : The Hillsborough County Metropolitan Planning Organization s (MPO) Transportation Improvement Program (TIP) and the Hillsborough County Public Schools Facilities Work Program are incorporated by reference into the Capital Improvements Section of the Plant City Comprehensive Plan. Plant City is not responsible for those capital projects which are funded, maintained and/or under the control of the Hillsborough County School District, Hillsborough County, Florida Department of Transportation or the Hillsborough County Aviation Authority. Plant City is financially responsible for only those projects that Plant City schedules, funds and constructs through its 5-Year Capital Improvement Program (CIP). CAP Policy 1.3.1: Provide the public facilities listed in the Schedule of Capital Improvements in the Requirements for Capital Improvements Implementation section of this Capital Improvements Element. The Schedule of Capital Improvements may be modified as follows: The Schedule of Capital Improvements shall be updated annually by ordinance. The Schedule of Capital Improvements may be amended two times during any calendar year, and as allowed for emergencies, developments of regional impact, and certain small-scale development activities. Public Facilities Element PFE Objective 1.2: Maintain a five-year schedule of capital improvement needs which will address the correction of existing deficiencies and the provision for future public facilities. The schedule for capital improvement needs will be updated annually in conformance with the review process for the Capital Improvement Element and taking into account the 10-Year Water Supply Facilities Work Plan and the Southwest Florida Water Management District s Regional Water Supply Plan. PFE Policy 1.2.3: Proposed capital improvement projects will be evaluated and ranked according to the following priority level guidelines: Levels: Whether the project is needed to protect public health and safety, to fulfill the City s legal commitment to provide facilities and services, or to preserve or achieve full use of existing facilities. Whether the project increases efficiency of use of existing facilities, prevents or reduces future improvement costs or provides service to developed areas lacking full service. Whether the project represents a logical extension of facilities and services within a designated service area. 6

9 PFE Objective 1.3: Encourage the discontinuance of all on-site wastewater systems and private water wells upon the availability of public wastewater facilities and public water utilities for the affected residents. PFE Objective 2.1: New or expanded facilities that provide the adopted LOS for new development and redevelopment, or that reduce or eliminate deficiencies in the LOS for existing demand will be identified in the City s annual multi-year Capital Improvement Program (CIP). The CIP shall be prepared in conjunction with the annual review and update of the Capital Improvements Element. The CIP shall contain all of the projects listed in the Schedule of Capital Improvements of the updated version of the Capital Improvements Element. V. Staff Analysis Planning Commission staff analyzed the CIE Schedule for consistency with the Comprehensive Plan. The entirety of the CIE Schedule funding is for projects that are for repair, renovation or replacement of obsolete or worn out facilities, consistent with the top priority for infrastructure planning identified in CAP Policy These renovations and replacements are critical to enhancing/achieving LOS standards, consistent with PFE Objective 2.1. Additionally, the proposed projects are all necessary to protect public health and safety, fulfill the City s commitment to provide facilities and services, or to preserve/achieve full use of existing facilities consistent with PFE Policy The projects also increase the efficiency and service provision of existing facilities. The water line replacement and water storage tank rehabilitation projects are also projects that are shown within the 10-Year Water Supply Facilities Work Plan (Work Plan), which was updated last year. These projects are important for ensuring adequate potable water supply, storage and distribution for the ten year period, consistent with PFE Objective 1.2. The Work Plan project development was coordinated with the Southwest Florida Water Management District Regional Water Supply Plan. Additionally, the CIE furthers and supports the objectives and policies of specific infrastructure sub-elements. The sidewalk improvement/replacement project supports the Mobility Policies and by increasing pedestrians and bicyclist safety, identifying gaps in pedestrian and bicycle infrastructure and reducing barriers for safe movement. Finally, the significant investment in wastewater facilities, through sewer line replacement, relocation and upgrade, lift station maintenance and wastewater system storage tank rehabilitation, ensures Plant City will be able to continue to provide quality infrastructure and connect additional residents to utilities in the future, consistent with PFE Objective 1.3. VI. Conclusion Staff completed its review of all relevant material, including the applicable Comprehensive Plan objectives and policies, and concludes that the Plant City FY 18 FY 22 CIE Schedule is CONSISTENT with the adopted Imagine 2040: Plant City Comprehensive Plan. 7

10 This Page Intentionally Left Blank 8

11 Appendix A City of Plant City Capital Improvements Element Five-Year Project Schedule Project FY FY FY FY FY Total Streets Sidewalk Improvements/Replacement $ 319,801 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 919,801 Park Pedestrian Access Bridges $ 65,000 $ 70,000 $ 70,000 $ - $ - $ 205,000 Pedestrian Handrail & Safety Guardrail $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Bridge Repair, Replacement $ 85,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 285,000 Utilities Maintenance and Operations Waterline Replacement $300,000 $350,000 $400,000 $450,000 $500,000 $2,000,000 Sewerline Replacement/Relocation/Upgrade $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 $7,000,000 Lift Station Maintenance $365,000 $165,000 $165,000 $165,000 $165,000 $1,025,000 Water System Storage Tank Rehabilitiation $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 Wastewater System Storage Tank Rehabilitiation $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 Stormwater Projects Park Road to North Palm Drive Stormwater Ditch Improvements $ 125,000 $ - $ - $ - $ - $ 125,000 Roseland Park Drainage Improvements $ 150,000 $ - $ - $ - $ - $ 150,000 Total $2,834,801 $2,260,000 $2,410,000 $2,490,000 $2,640,000 $12,634,801 9

12 RESOLUTION NO. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PLANT CITY, FLORIDA, PROVIDING NOTICE OF PROPOSED ORDINANCE. Whereas, the Hillsborough County City-County Planning Commission ( the Planning Commission ) and the City s Planning Board held public hearings on a proposed update of the City s five (5) year capital improvement schedule, to wit: CPA 2018-CIE - update of the City s five (5) year capital improvement schedule updating the Schedule of Projects for FY ; and Whereas, both the Planning Commission and the Planning Board recommend approval of the proposed update of the City s five (5) year capital improvement schedule; now, therefore BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PLANT CITY, FLORIDA: Section 1. As provided by Section (b)(5), Florida Statutes, the City Commission will hold an advertised public hearing on the proposed ordinance updating the City s five (5) year capital improvement schedule, a copy of which is filed in the office of the City Clerk. Section 2. The public hearing shall be held in the Sadye Gibbs Martin Auditorium of the Nettie Berry Draughon Municipal Building, 302 West Reynolds Street (City Hall), Plant City, Florida, on December 11, 2017 at 7:30 p.m., or as soon thereafter as the matter may be heard, at which time all interested parties and citizens may appear and be heard with respect to the proposed ordinance. Section 3. All persons are advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

13 Section 4. The City Commission of the City of Plant City, Florida, does hereby give notice of proposed enactment of an ordinance entitled: AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA UPDATING THE CITY S FIVE (5) YEAR CAPITAL IMPROVEMENT SCHEDULE, PURSUANT TO SECTION , FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. Section 5. The City Clerk is directed to provide notice of the proposed enactment of the ordinance as required by Section (3)(a), Florida Statutes, which notice shall be published in the Tampa Tribune at least 10 days prior to the public hearing. Section 6. In accordance with the Americans with Disabilities Act, any person with a disability requiring reasonable accommodation in order to participate in this meeting should call the City Clerk at (813) at least 48 hours prior to the public hearing. Adopted by the City Commission on November 27, ATTEST: Rick A. Lott Mayor-Commissioner Charlene Broome Assistant City Clerk Approved as to form and correctness: Kenneth W. Buchman City Attorney

14 NOTICE OF PROPOSED ENACTMENT OF ORDINANCE The City of Plant City, Florida proposes to adopt the following ordinance: AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA UPDATING THE CITY S FIVE (5) YEAR CAPITAL IMPROVEMENT SCHEDULE, PURSUANT TO SECTION , FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. The City Commission will hold a public hearing on the proposed ordinance in the Sadye Gibbs Martin Auditorium of the Nettie Berry Draughon Municipal Building, 302 West Reynolds Street (City Hall), Plant City, Florida, on December 11, 2017 at 7:30 p.m., or as soon thereafter as the matter may be heard, at which time interested parties and citizens may appear to be heard with respect to the proposed ordinance. At the conclusion of the public hearing, the ordinance will be considered for approval by the City Commission. All persons are advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans with Disabilities Act, any person with a disability requiring reasonable accommodation in order to participate in this meeting should call the City Clerk at (813) at least 48 hours prior to the public hearing. The proposed ordinance may be inspected by the public at the offices of the City Clerk at the Nettie Berry Draughon Municipal Building, 302 West Reynolds Street, Plant City, Florida. Kerri J. Miller City Clerk

15 ORDINANCE NO. AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA UPDATING THE CITY S FIVE (5) YEAR CAPITAL IMPROVEMENT SCHEDULE, PURSUANT TO SECTION , FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. Whereas, pursuant to Section (3)(b), Florida Statutes, the Capital Improvements Element of the City s Comprehensive Plan must be reviewed by the City on an annual basis; and Whereas, pursuant to said Section, modifications to update the five (5) year capital improvement schedule are not deemed to be amendments to the local comprehensive plan and may be accomplished by ordinance; and Whereas, the City Commission has reviewed the Capital Improvements Element; and Whereas, the City Commission held an advertised public hearing on the proposed ordinance updating the City s five (5) year capital improvement schedule in the Sadye Gibbs Martin Auditorium of the Nettie Berry Draughon Municipal Building (City Hall), Plant City, Florida, on December 11, 2017, at which time interested parties and citizens had the opportunity to be heard; and Whereas, the City Commission hereby determines that the proposed five (5) year capital improvement schedule is in compliance with the requirements of the Local Government Comprehensive Planning and Land Development Regulation Act; now, therefore BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF PLANT CITY, FLORIDA: to wit: Section 1. The proposed update of the City s five (5) year capital improvement schedule, CPA 2018-CIE - update of the City s five (5) year capital improvement schedule updating the Schedule of Projects for FY , a copy of which is filed in the office of the City Clerk on the date of enactment of this Ordinance, is approved and adopted.

16 Section 2. The City Clerk shall transmit one copy of the update of the City s five (5) year capital improvement schedule to the State of Florida Department of Economic Opportunity, Tampa Bay Regional Planning Council, Southwest Florida Water Management District, Florida Department of Transportation, and the Florida Department of Environmental Protection. The City Clerk shall also transmit a copy of the City s five (5) year capital improvement schedule to any other unit of local government agency in the State that has filed a written request with the City for a copy of such update. Section 3. In the event of a conflict with any other ordinances or parts of ordinances, the provisions of this ordinance shall control. Section 4. This ordinance is effective upon adoption. Read for first reading on November 27, Read for second reading on December 11, Adopted and certified as to passage on December 11, ATTEST: Rick A. Lott Mayor-Commissioner Charlene Broome Assistant City Clerk Approved as to form and correctness: Kenneth W. Buchman City Attorney