CITY OF DEERFIELD BEACH Request for City Commission Agenda

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1 Item: CITY OF DEERFIELD BEACH Request for City Commission Agenda Agenda Date Requested: 02/21/12 Contact Person: Charles DaBrusco, Director of Environmental Services Description: Renewal of Co-Op Purchase Contract for Backflow Preventers and Pressure Vacuum Breakers Fiscal Impact: $20, Budget Line Item Number and Title: , " Meters and Pipes". Current line item balance as of 02/10/12 is $258, Required Attachment: A Cover Memo from the Department Head to the City Manager further describing the request and providing back-up information and documents. THIS SECTION RESERVED FOR PROCESSING OF THE REQUEST Ordinance Resolution Consent Agenda Agenda Item Type Presentation Written Request Public Hearing Public Hearing Second Reading Quasi-Judicial Public Hearing General Item Comments: ITEM APPROVED FOR THE AGENDA: Signature Date

2 RESOLUTION NO. 2012/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA APPROVING THE RENEWAL OF A CONTRACT WITH HD SUPPLY WATERWORKS LTD. FOR THE PURCHASE OF BACKFLOW PREVENTERS AND PRESSURE VACUUM BEAKERS WHEREAS, the City of Deerfield Beach served as the lead agency for the Southeast Florida Governmental Cooperative for the purchase of Backflow Preventers and Pressure Vacuum Breakers and initiated Bid # /27; and WHEREAS, research conducted by the Purchasing Division shows that the prices for these items have increased over the last year; and WHEREAS, HD Supply Waterworks Ltd. have agreed to keep their prices at last year s rates; and WHERERAS, Staff recommends that the City Commission approve the renewal of the contract with HD Supply Waterworks Ltd.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The City Commission does hereby approve the renewal of the contract pursuant to the terms and conditions of Bid # /27 with HD Supply Waterworks Ltd. for the purchase of Backflow Preventers and Pressure Vacuum Breakers at the same price as last year. The Mayor and/or the City Manager are hereby authorized to execute any appropriate documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF, PEGGY NOLAND, MAYOR 1

3 ATTEST: ADA GRAHAM-JOHNSON, MMC, CITY CLERK Deerfield/Resolutions/Purchasing/Backflow Preventers Renewal

4 Memorandum TO: FROM: Burgess Hanson, City Manager Charles DaBrusco, Director of Environmental Services DATE: February 10, 2012 RE: Renewal of Co-Op Purchase Contract for Backflow Preventers and Pressure Vacuum Breakers The purpose of this agenda item is to request City Commission approval of a one-year renewal of an existing contract for the supply of backflow preventers and pressure vacuum breakers. The City of Deerfield Beach is currently under an existing contract with HD Supply Waterworks Ltd. as the lead agency for the Southeast Florida Governmental Cooperative Group for the purchase of backflow preventers and pressure vacuum breakers, which are used to protect water supplies from contamination or pollution. The contract is scheduled to expire on May 18, An amount of $20,000 was budgeted in the FY 2011/12 Budget for this item. The funds for the subject contract shall be expended from account number , Meters and Pipes, which has a balance of $258, as of 02/10/12. Research conducted by the Purchasing Division shows that the prices for these items have increased over the last year. HD Supply Waterworks Ltd. will however keep their prices at last year s rates. I therefore concur with David Santucci, Purchasing Manager s memo dated January 13, 2012 (attached), and recommend that the City Commission approve the renewal of this contract. Respectfully submitted, Charles DaBrusco Director of Environmental Services Attachments

5 TO: FROM: FOR: Charles DaBrusco, Director of Environmental Services David Santucci, Purchasing Manager Commission Approval of Contract Renewal (Co-op Lead Agency) DATE: January 13, 2012 RE: Backflow Preventers and Pressure Vacuum Breakers, Bid # /27 Your department currently purchases backflow preventers and pressure vacuum breakers from HD Supply Waterworks, LTD. under the terms, conditions, and pricing of the subject contract. The contract will expire on May 18, There are two (2) additional (1) year renewal option available on the contract. This is a Co-op contract in which the City of Deerfield Beach is the lead agency. Several other local agencies that belong to the Southeast Florida Governmental Cooperative Group participate in this contract. The estimated annual usage for all participating agencies is approximately One Hundred and Forty-Three Thousand Dollars ($143,000.00). The City experienced a Thirty Percent (30%) increase in prices a year ago when this contract was established. Furthermore, the U.S. Bureau of Labor Statistic s producer price index for industrial valves for water works and municipal equipment has shown a stead six percent (6%) increase over the past year. Cold calls for pricing to vendors revealed a similar trend. Therefore, I recommend renewal of this contract. Details of the market research are attached. The contractor has agreed to renew the contract for this renewal term without a price increase. Please use this memo along with any attached documents when completing your agenda request to the City Manager, and copy me on the agenda request. Att. Market Research, Renewal Letter cc: Fred Scott, Utilities Supervisor I

6 Bureau of Labor Statistics Producer Price Index Industry Data Original Data Value Series Id: Industry: Product: Base Date: Years: PCU Industrial valve manufacturing Industrial valves for water works and municipal to 2011 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Source: Bureau of Labor Statistics Generated on: January 13, 2012 (05:01:38 PM)

7 CITY OF DEERFIELD BEACH BACKFLOW PREVENTERS MARKET RESEARCH HD Supply Waterworks A & B Pipe & Supply Test Gauge & Backflow Supply Ferguson Estimated Qty Size 300 ¾ ¾ ½ ½ 50 2" Item Description Price each Extended total Price each Extended total Price each Extended total Price each Extended total Series 719 Double Check Valve Assemblies Watts Regulator $ $ 17, $ $ 29, $ $ 29, $ $ 29, Model 950XLT top access Double Check Valve Assembly Wilkins $ $ 52, $ $ 58, $ $ 56, $ $ 70, Series 719 Double Check Valve Assemblies Watts Regulator $ $ 6, $ $ 10, $ $ 10, $ $ 14, Reduced Pressure Zone Backflow Preventer, Series 009QT $ $ 2, $ $ 3, $ $ 3, $ $ 3, Reduced Pressure Zone Backflow Preventer, Series 009QT, Watts $ $ 2, $ $ 3, $ $ 3, $ $ 3, Reduced Pressure Zone Backflow Preventer, Series 009QT, Watts $ $ 6, $ $ 8, $ $ 8, $ $ 7, Reduced Pressure Zone Backflow Preventer, Series 009QT, Watts $ $ 2, $ $ 3, $ $ 3, $ $ 3, Pressure Vacuum Breaker Assembly, Model 720A, Wilkins $ $ $ $ $ $ $ $ Pressure Vacuum Breaker Assembly, Model 720A, Wilkins $ $ 8, $ $ 9, $ $ 10, $ $ 12, Pressure Vacuum Breaker Assembly, Model 720A, Wilkins $ $ 10, $ $ 11, $ $ 11, $ $ 14, Estimated Annual Total $ 109, $ 137, $ 138, $ 159, /13/2012

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