Request for City Commission Agenda

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Darleen Nicholson
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1 Item # Request for City Commission Agenda Agenda Date Requested: October 21, 2014 (a.k.a. Facesheet) Contact Person: Description: Charles DaBrusco, P.E, Director Environmental Services Award of Contract to Tropichem Enterprises for the purchase of Wisprofloc-N -Starch for use at the Water Plant Fiscal Impact: $46, Budget Line Item #/Title: Impact on Cost of Housing: Chemicals N/A Required Attachment: A cover memo from the Department Head to the City Manager further describing the requested agenda item and providing back-up information, analyses, and documentation. THE REMAINDER OF THE FORM IS RESERVED FOR PROCESSING OF THE REQUEST Ordinance Resolution Presentation Quasi-Judicial Public Hearing Public Hearing Public Hearing 2 nd Reading General Item Consent Agenda Final Action Consent Agenda First Reading Discussion Item OK FOR AGENDA: COMMENTS: By Date

2 Memorandum TO: FROM: Burgess Hanson, City Manager Charles DaBrusco, P.E., Director of Environmental Services DATE: October 8, 2014 RE: Award of contract to Tropichem Enterprises for the purchase of Wisprofloc-N-Starch for use at the Water Treatment Plant The purpose of this agenda item is to request City Commission approval of a piggyback contract for the purchase of Wisprofloc-N Starch for use at the City s Water Treatment Plant. Wisprofloc-N Starch is one of the chemicals utilized as part of the water treatment process. The City of Cocoa recently awarded a contract to Tropichem Enterprises for the purchase of Wisprofloc-N-Starch. The contract was awarded with an initial term of one (1) year, beginning October 1, 2014 and ending September 30, 2015, with two (2) additional one (1) year renewal options. The City of Deerfield Beach Purchasing Division has reviewed the City of Cocoa s contract and determined that the terms of the contract and pricing of the product are beneficial to the City of Deerfield Beach. Several other municipalities are also utilizing this contract. A memo from the Purchasing Manager and a copy of the City of Cocoa s contract documents are attached. The funds for the contract will be expended in accordance with annual budget appropriations from Account number , Chemicals". Staff recommends to the City Commission the approval of the award of a piggyback contract with Tropichem Enterprises for the purchase of Wisprofloc-N Starch for use at the Water Plant subject to the pricing, terms and conditions of the City of Cocoa Bid No. B COC. Attachments cc: David Santucci, Assistant to the City Manager/Purchasing Director Jim Walker, Chief Water Operator

3 RESOLUTION NO. 2014/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA AUTHORIZING PURCHASE OF WISPROFLOC, A FLOCCULATING AGENT, FOR TREATMENT OF WATER AT THE CITY S WATER PLANT FROM TROPICHEM ENTERPRISES FOR THE ESTIMATED AMOUNT OF $46,200 PURSUANT TO CITY OF COCOA BID NO. B COC. WHEREAS, the City of Deerfield Beach wishes to purchase Wisprofloc, a flocculating agent for treatment of water at the City s water plant; and WHEREAS, The City of Cocoa solicited bids (#B COC) for such a product and awarded the bid to Tropichem Enterprises; and WHEREAS, the City of Deerfield Beach wishes to take advantage of the excellent pricing through the City of Cocoa bid; and WHEREAS, the City Commission finds that it is in the best interest of the City to purchase through the City of Cocoa bid which yielded a price that is beneficial to the City of Deerfield Beach; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The City Commission does hereby approve the purchase of Wisprofloc for the City s water plant for a total estimated cost of $46,200 from Tropichem Enterprises. The City Manager or designee is hereby authorized to execute any appropriate documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF, JEAN M. ROBB, MAYOR 1

4 ATTEST: SAMANTHA GILLYARD, CMC, CITY CLERK Deerfield/Resolutions/Purchasing/Wisprofloc City of Cocoa Bid

5 TO: FROM: FOR: Charles DaBrusco, Director of Environmental Services David Santucci, Purchasing Manager Commission Approval of Piggyback Contract DATE: October 6, 2014 RE: Water Treatment Chemicals Wisprofloc-N-Starch, Bid No. B COC The City of Deerfield Beach has historically piggybacked off of the City of Cocoa s contract for Wisprofloc-N-Starch. Recently the City Cocoa re-bid the contract by issuing a bid on August 21, The agency sent out seventy-nine (79) invitations and received one (1) response from Tropichem Enterprises, who is also the previous contractor. The City of Cocoa s annual usage is approximately forty (40) tons, whereas ours is approximately nine (9) tons. Because of our low usage and the limited market, it is advantageous to the City to purchase the Wisprofloc-N-Starch from Tropichem off of the City of Cocoa s contract. Procuring this product on our own would not result in better prices. All other known water treatment plants in the local area that are using this product (North Springs Improvement District, City of Boca Raton, and City of Coral Springs) are all purchasing the product from this Contractor. The term of this contract is one (1) year beginning October 1, 2014 and ending September 30, There are two (2) additional one (1) year renewal terms on the contract. The unit cost per ton is $4, If usage remains the same as last year, your estimated annual expenditure is approximately $40, This exceeds the City s $25, threshold for requiring Commission approval. Therefore, please use this memo along with the attached documents when completing your agenda request to the City Manager. Please be sure copy me on your agenda item submission. Please ensure this is an agenda item on the October 21, 2015 City Commission Agenda. Att.: City of Cocoa s Contract c: Jim Walker, Chief Water Operator Melissa Namor, Division Secretary, Water Plant

30 I. OPENING MATTERS: CITY CLERK'S JOURNA.L ~ CITY OF COCOA REGULAR MEETING OF THE CITY COUNCIL September 23,2014 The meeting was called to order at 6:02 p.m. II. APPROVAL OF AGENDA AND MINUTES: 1. Agenda: Regular Meeting of September 23,2014 The agenda was approved as amended (revised resolution and additional information re: Item V.13). 2. Minutes: Regular Meeting of August 26, 2014 Special Meeting of September 3,2014 Regular Meeting of September 9,2014 Minutes were approved as written. To be executed and distributed as necessary. III. AWARDS AND PRESENTATIONS: None. IV. DELEGATIONS: No formal actions were taken under Delegations. Speakers were: Ms. Theresa Clifton, Central Brevard Humane Society; Terry Black, President of Cocoa Main Street; and Jeff LaDuke, Historic Cocoa Village Playhouse.

31 10.To approve first amendment to purchase agreement (with a rate increase) with Thatcher Company effective October 1, 2014, through September 30, 2015, pending approval of the FY2015 budget. (Utilities Director) Approved. First amendment to purchase agreement to be executed and a certified copy provided to Thatcher Company. 11.To Award Bid No. B COC Water Treatment Chemicals Wisprofloc-N Starch with Tropichem Enterprises, Palm Beach Gardens, Florida, effective October 1,2014 through September 30,2015, Pending Approval of the FY2015 Budget. (Utilities Director) Approved. 12.Approve a one year policy renewal for the General Insurance Program with Florida League of Cities, Inc., for the period of October 1, 2014, through September 30, 2015, with an estimated premium of $671,079, pending approval of the FY2015 budget. (Administrative Services Director) Approved. 13.To approve a resolution authorizing the Space Coast Transportation Planning Organization to apply to Florida East Coast Railroad for Quiet Zones in the corporate limits of the City of Cocoa. (Public Works Director) Approved. Resolution No to be executed and distributed as necessary. VI. PUBLIC HEARINGS: 1. Approve the first reading of an ordinance amending the Future Land Use Map designation of the subject property from Low Density Residential to Very Low Density Residential. (Community Services Director) Approved. Ordinance No to be advertised for 2 nd reading on October 14, Approve the first reading of an Ordinance amending the zoning on the subject property from RU-1-7 (Single Family Residential) to RR-1 (Rural Residential). (Community Services Director) Approved. Ordinance No to be advertised for 2 nd reading on October 14,2014. Page4

Request for City Commission Agenda

Item # Request for City Commission Agenda Agenda Date Requested: January 13, 2015 Contact Person: Description: Kara Petty, CPRP, Director Parks and Recreation Department Request Commission approval to