AGENDA REQUEST. AGENDA ITEM NO: IV.B.1. BY Financial Administration John Lege Financial Administration Director Lege. Consent Agenda No.

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1 AGENDA HEADING: Consent Agenda No. 2 AGENDA REQUEST COMMISSION MEETING DATE: August 17, 2015 AGENDA ITEM NO: IV.B.1. BY Financial Administration John Lege Financial Administration Director Lege Originating Department SUBJECT: Department Head Presenter Adoption Re: Proposed Resolution No. 15R-2509 will modify the original approved budget for fiscal year COMMISSION PRIORITIES: Budget and Finance EXPLANATION: (see next page for additional explanation) Proposed Resolution No. 15R-2509, amending the fiscal year budget to establish revenue and expense budget of $60,000 in the General Fund to appropriate right-of-way permit fee revenue for right-a-way impact related expenses; increase the revenue and expense budget $243, in the HUD-Home Program Fund for the HOME Investment Partnership; use $80,000 from the Law Enforcement Trust Fund fund balance for donations per FL Statute No (5)(c)(3); reallocate project budgets of $759,500 in the Community Redevelopment Agency Fund per the Capital Improvement Program Workshop held on May 27, 2015; consolidate budgets of $46,200 in the Capital Improvement Program for future appropriation and reallocate project budget of $645,000 per the Capital Improvement Program Workshop held on May 27, 2015; transfer $187,550 within the Utilities General Reserve Fund to the Orange Ave & Main St Roundabout project for utility expenses; transfer $129,000 within the Utilities General Reserve Fund to the First Street Streetscape project for utility expenses; increase revenue and expense budget of $150,000 in the Water and Sewer Storeroom Fund to purchase and sell items for resale, ADMINISTRATION'S RECOMMENDATION: Recommend motion to adopt proposed Resolution No. 15R APPROVAL SUMMARY: Approval Department Head Approval City Manager Approval City Auditor and Clerk Approval Required Date Completed Y 08/11/2015 Y 08/11/2015 Y 08/11/2015 Completed By John Lege Marlon Brown Pamela Nadalini Status APPROVED APPROVED APPROVED

2 ADDITIONAL EXPLANATION: AGENDA REQUEST transfer $86,075 in the Information Technology Fund from two completed Capital Improvement Projects, the IT Enterprise Storage Replacement and the IT Enterprise Network Service and Hardware, to operating expenses; increase revenue and expense budget of $55,000 in Worker's Compensation Fund for claims reimbursement revenue and corresponding medical claim expense; increase revenue and expense budget of $94,700 in Group Medical and Dental Fund for claims reimbursement revenue and corresponding medical claim expense; increase revenue and expense budget of $569,000 in Other Post Employment Benefits Fund for claims reimbursement revenue and corresponding medical claim expense; as enumerated in Exhibit A and the appropriate supporting documents. ADDITIONAL ADMIN RECOMMENDATION: FUNDING SOURCE: AMOUNT: HOUSING IMPACT (Per House): NEW CONSTRUCTION: REHABILITATION: $ 0 $ 0 SUPPORT DEPARTMENTS: Information Technology - Herminio Rodriguez Neighborhood and Development Services - Timothy Litchet Human Resources - Stacie Mason Public Works - Doug Jeffcoat Police - Bernadette DiPino Utilities - Mitt Tidwell COMMISSION ACTION: Final Action Motion: Motion By: AGENDA DISPOSITION Second By: Vote: 2

3 RESOLUTION NO. 15R-2509 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SARASOTA, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 BY PROVIDING FOR SUPPLEMENTAL APPROPRIATIONS IN THE AMOUNTS IDENTIFIED IN EXHIBIT A; PROVIDING FOR SEVERABILITY IF ANY OF THE PARTS HEREOF ARE DECLARED INVALID; PROVIDING FOR READING BY TITLE ONLY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Resolution No. 14R-2434 the City has adopted a budget for the fiscal year beginning on October 1, 2014 and ending on September 30, 2015; and WHEREAS, the City needs to amend said budget so as to provide for supplemental appropriations in the amounts identified in Exhibit A; and WHEREAS, Section (4) (c) Florida Statutes requires such a budget amendment be adopted in the same manner as the original budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SARASOTA, FLORIDA: Section 1. The budget for the fiscal year commencing October 1, 2014 is hereby amended by providing for supplemental appropriations in the amounts identified in Exhibit A. Section 2. Should any section, sentence, clause, part or provision of this Resolution be declared invalid or unenforceable, by a court of competent jurisdiction, the same shall not affect the validity of this Resolution as a whole, or any part hereof other than the part declared to be invalid. Said provision declared to be invalid shall be deemed severed from the remaining provisions of this Resolution. Section 3. Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. 1 of 35

4 Section 4. This Resolution shall take effect immediately upon adoption. ADOPTED by the City Commission of the City of Sarasota, upon reading by title only, after posting on the bulletin board at City Hall for at least three (3) days prior to adoption, as provided by Article IV, Section 2 of the Charter of the City of Sarasota, this 17th day of August, Willie Charles Shaw, Mayor ATTEST: City Auditor and Clerk Mayor Shaw Vice Mayor Atwell Commissioner Chapman Commissioner Alpert Commissioner Eddie 2 of 35

5 EXHIBIT A City of Sarasota Budget Amendments for Back-up Appropriated # FND DPT CC OBJECT PROJ Project Description Expense Revenue General Fund 08/ Establish revenue and expense budget for $ 60, Construction Right-of-way mitigation expenses $ 60,000 HUD-HOME Program 08/ Increase revenue and expense budget for HOME 243, Investment Partnership 243, Law Enforcement Trust Fund 08/ Use of fund balance for donations to Community Programs 80,000 Community Redevelopment Agency 08/ , (88,500) (100,000) (210,131) (1,369) Request to reallocate project budgets per the 70, Capital Improvement Program Workshop held (27,453) May-15 (40,239) (2,308) , (75,000) , (50,000) , (164,500) 08/ , Request to reallocate project budgets per the (20,213) Capital Improvement Program Workshop held (6,737) May-15 (19,250) , (645,000) General Utility Reserve 08/ Request to transfer funds for Orange Ave. & (187,550) Main St. Roundabout 187,500 08/ Request to transfer funds for First Street (82,000) Streetscape Project 82, (47,000) ,000 Water and Sewer Storeroom 08/ Increase revenue and expense budget for 150, Items for Resale 75, ,000 Information Technology Fund 08/ Request to transfer budgets from completed 3, Capital Improvement Projects to other operating 25, and capital expenses 2, , , (47,475) , , , (38,600) 3 of 35

6 EXHIBIT A City of Sarasota Budget Amendments for Back-up Appropriated # FND DPT CC OBJECT PROJ Project Description Expense Revenue Worker's Compensation Fund 08/ Increase revenue and expense budget for reimbursement of claims 55, and corresponding medical claim expense 55,000 Group Medical and Dental 08/ Increase revenue and expense budget for reimbursement of claims 90, and corresponding medical claim expense 4, , , (41,300) OPEB Trust Fund 08/ Increase revenue and expense budget for reimbursement of claims 569, and corresponding medical claim expense 95, , ,000 4 of 35

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