Memorandum CITY OF SHAKER HEIGHTS I ECONOMIC DEVELOPMENT

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1 To: From: cc: Members of City Council Memorandum Tania Menesse, Director of Economic Development Mayor Earl M. Leiken Chief Administrative Officer Jeri E. Chaikin Date: September 26, 2016 Re: Request to appropriate $50,000 that will be reimbursed by Cuyahoga County following the rules of the Storefront grant awarded to the City of Shaker Heights in February City Council provided the authorization for the Economic Development Department to apply for and accept a Cuyahoga County Storefront grant at its November 30, 2015 City Council meeting. The City of Shaker Heights was one of four municipalities to be awarded the $50,000 grant. This is a request to appropriate the funds which will be reimbursed by Cuyahoga County as projects are completed this Fall. The application to the County included six possible properties on Lee Road between Chagrin Boulevard and Scottsdale. The three properties chosen are in close proximity and are located in an Investment Target Area (ITA): 1. Discount Cleaners (3601 Lee Road) full façade improvement including tuck pointing, installing a new canopy, new windows and front door, plus new signage and landscaping. 2. State Farm Insurance Company (3605 Lee Road) full façade improvement including tuck pointing, repairs to work trim, new windows and front door. New signage and landscaping to be added as well. 3. Vacant building next to Sunoco station (3581 Lee Road) full façade improvement including tuck pointing, new windows and front door, new railing and awnings. Business owners are required to participate in the following ways: 1. Financially pay for up to 50% of the total project cost. 2. Work with the Design Specialist assigned by the City to clearly detail the work to be done on the property. City Council approved $25,000 in its 2016 budget towards this program to pay for a design specialist (an independent contractor) that assisted the business owner with envisioning their property needs, providing rough cost estimations, CITY OF SHAKER HEIGHTS I ECONOMIC DEVELOPMENT 3400 LEE ROAD I SHAKER HEIGHTS, OH I TEL I FAX I OHIO RELAY SERVICE 711 I WEB shakeronline.com

2 communicating with the contractors bidding on the project and working through city processes. The most successful storefront programs have a designated person with design expertise working with the business owners; the design specialist has been essential to achieving an attractive and effective outcome. 3. Identify, select and manage the contractors completing the work on their building. 4. Follow all City requirements including securing all necessary building permits and approvals from the Architectural Board of Review, Board of Zoning Appeals and City Planning Commission. The property owners will submit contractor invoices to the City of Shaker Heights for payment in October. The City will process payment once work passes City inspection. Cuyahoga County will reimburse the City based on proof of payment to the property owners. The Finance committee recommended that City Council approve the $50,000 appropriation to comply with the Cuyahoga County Storefront regulations. The Economic Development department requests that the appropriation is approved on first reading and as an emergency so that property owners can be reimbursed as work is completed in October. 2

3 CITY OF SHAKER HEIGHTS, OHIO ORDINANCE NO. 16- By: Amending ordinance No , an ordinance making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2016, as amended by Ordinance No , No , No , No , and No ; to amend appropriations in Fund No. 101 General Fund and declaring an emergency. WHEREAS, the Economic Development Department has been awarded a Cuyahoga County Storefront grant award of $50,000 and funds will be used to facilitate improving business storefronts and the grant award will be appropriated in the Economic Development Department budget in Fund No. 101 the General Fund. NOW, THEREFORE, be it ordained by the Council of the City of Shaker Heights, State of Ohio: Section1: Section 2: That to provide for the current expenses and other expenditures of the City of Shaker Heights for the fiscal period ending December 31, 2016, the following appropriations are hereby authorized: That there be appropriated transferred and advanced from the following funds and as further detailed in the Schedule attach hereto as Exhibit "A" and incorporated herein: General Fund Group General Fund: Municipal Court: 2,076, , ,178,997 Other City Activities: 24,474,333 9,286,573 12,438,575 46,199, Total General Fund 26,550,867 9,389,036 12,438,575 48,378, Economic Development and Housing 0 1,251, ,251, Recreation Fund 1,943, , ,829,672 Special Revenue Fund Group Street (Maintenance & Repair) 799, , ,516, State Highway Maintenance 10,353 58, , Sewer Maintenance 329,898 1,026, ,642 1,502, Police Pension 1,080, ,081, Fire Pension 1,092, ,093, Indigent Driver Alcohol Treatment 0 45, , Court Computerization/Legal Research 39,255 29, , Clerk's Computerization 0 162, , Housing Grant Fund 0 115, , Fair Housing Grant 0 17, , Community Diversion 7,300 6, , Court Alternate Dispute Resolution 23, , Ohio Court Security Grant Project 0 9, , H.I.D.T.A. Grant 1,583,899 3,499,682 10,000 5,093, Nuisance Abatement 0 30, , Indigent Driver Interlock 0 9, , Street Lighting Assessment 0 812, , Tree Maintenance Assessment 468, , , (0701) Law Enforcement Trust Local 28,930 72, , (0702) Law Enforcement Trust Federal 0 172, , Total Special Revenue Funds 5,465,377 7,298, ,642 12,920,215 Debt Service Fund Group Debt Service 0 1,403, ,403, Urban Renewal Bond Retirement 0 1,361, ,361, Total Debt Service Funds 0 2,765, ,765,334 1

4 Internal Service Fund Group Central Stores Purchasing 0 846, , Central Printing Operation 0 46, , Central Garage Operation 852, , ,229, Central Services Operation 397, , , Self-Insurance Reserve 81,254 5,974, ,056, Total Internal Service Fund Group 1,331,626 7,770, ,102,268 Grand Total All Funds 35,291,444 29,360,345 12,595,217 77,247,006 Itemized list of Transfers and Advances by Fund Description Amount General Fund to Street Lighting Fund 235,000 General Fund to Recreation 793,925 General Fund to Police Pension Fund 859,041 General Fund to Fire Pension Fund 865,369 General Fund to General Capital 3,850,000 General Fund to Street Maintenance and Repair Fund 200,000 General Fund to Debt Service Fund 1,333,700 General Fund to Self Insurance Fund 945,540 General Fund to Sewer Maintenance Fund 502,000 General Fund to Economic Development Fund 50,000 General Fund to Sewer Capital Improvements Fund 340,000 Sewer Maintenance Fund to Debt Service Fund 146,642 Total Transfers 10,121,217 HIDTA Grant Fund to Law Enforcement Trust Fund Federal 10,000 General Fund to Sewer Capital Fund 2,464,000 Total Advances 2,474,000 Total Transfers and Advances 12,595,217 Section 3: Section 4: Section 5: Section 6: Section 7: That all monies in the Trust & Agency Fund Accounts are hereby deemed appropriated for their intended purposes. That the City Director of Finance be and is hereby authorized and directed to draw warrants against the appropriations set forth upon presentation of proper vouchers. That all expenditures within the fiscal year ending December 31, 2016 shall be made in accordance with the code accounts set forth above, and shall be made within the appropriations herein provided ("Appropriations" as used means the total amount appropriated for an individual fund). That it is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare for the reason that it is necessary in the current operation of the City, and therefore shall take effect immediately upon its enactment and approval by the Mayor. Enacted September 26, 2016 Approved this day of, Attest: EARL M. LEIKEN, Mayor JERI E. CHAIKIN Clerk of Council 2

5 Dept # Department Service Other Advances Total 11 Police 9,002,314 1,045, ,041 10,906, Fire 5,647, , ,369 7,238, Public Works 4,125,595 3,531, ,656, Municipal Court 2,076, , ,178, Health 391,168 73, , Recreation 275, , , Building Inspection 395, , , Housing Inspection 895,805 76, , City Council 130,875 15, , Mayor 203,973 32, , Chief Administrative Officer 232,672 13, , Law 575, , , Finance 678, , , Human Resources 227, , , Civil Service 21,440 62, , Information Technology 412, , ,990 CCSE * 36,000 1,446,174 10,714,165 12,196, Communication and Marketing 317, , , Planning 582, , , Neighborhood Revitalization 144, , , Economic Development 177, , ,377 GRAND TOTAL 26,550,867 9,389,036 12,438,575 48,378,478 Dept # Department Service Other Advances Total 41 Planning 0 104, , Neighborhood Revitalization 0 24, , Economic Development 0 1,122, ,122,539 GRAND TOTAL 0 1,251, ,251,039 * Contractual Charges and Statutory Expenditures EXHIBIT "A" SCHEDULE OF BUDGETS BY DEPARTMENT FOR GENERAL FUND (101) SCHEDULE OF BUDGETS BY DEPARTMENT FOR THE ECONOMIC DEVELOPMENT AND HOUSING FUND (103) 3