CITY OF DAVENPORT FISCAL YEAR. Operating Funds Budget Workshop January 27, 2018
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1 CITY OF DAVENPORT FISCAL YEAR 2019 Operating Funds Budget Workshop January 27, 2018
2 Schedule 1/27 Operating Funds - FY 2017 Financial Review - FY 2018 Financial Update - FY 2019 Operating Budget Review - Youth Sports Review & Aquatic Center Changes Parks Department 2/3 Capital Funds - Debt Service Fund - Local Option Sales Tax Fund -Road Use Tax Fund - Six-year Capital Improvement Program 2/10 City Administrator s Budget & Work Plan - Previous Workshop Follow-Up - City Administrator s Recommended FY 2019 Budget - City Administrator s Work Plan and Council Goal Review
3 Today General Budget Information FY 2017 Financial Review (Year-End) FY 2018 Financial Conditions Assumptions Operating Budget Review General Fund Trust & Agency Fund Hotel/Motel Tax Fund Sewer Fund Water Pollution Control Plant Fund Solid Waste Fund Clean Water Fund Additional Public Safety Resources Parks & Recreation Department Presentation Youth Sports Review & Aquatic Center Changes
4 Budget Introduction
5 FY 2019 Budget Packets Overview of draft FY 2019 Budget detail packets Overview memo Budget summary reports Department business plans and detail pages CIP summary reports CIP detail pages
6 FY 2017 Year-End Summary Added $1.2M to General Fund reserves during FY 2017, bringing the total unassigned reserves category to $10.4M. Represents 22.45% of operating expenditures. City Council Policy between 17% and 25%.
7 Liquidity Policy Governmental Funds $140.0 $120.0 Current Assets in Excess of Current Liabilities Cash and Short-Term Investments of at least 50% of Current Liabilities $60.0 $50.0 Millions $100.0 $80.0 $60.0 $40.0 $20.0 $0.0 Millions $40.0 $30.0 $20.0 $10.0 $0.0 50%
8 Liquidity Policy Business-Type Funds FY 2017 Current Assets of at least 75% of Current Liabilities $25.0 $6.0 Cash & Short-term Investments of at least 15% of Current Liabilities $20.0 Millions $15.0 Millions $4.0 $10.0 $5.0 75% $2.0 15% $0.0 $0.0
9 Bond Ratings The City receives bond ratings from both Moody s and Standard and Poor s Both rating agencies note two key factors in the City s continued success and improved conditions: Improved fund balance Strong financial management practices
10 FY 2017 Review
11 FY 2017 Review
12 General Fund Unassigned Reserves Millions $14.0 $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 $0.0 Unassigned Fund Balance Minimum Council Operating Reserve (17%) Maximum Council Operating Reserve (25%)
13 Trust & Agency Fund Reserves Millions $6.0 $5.0 $4.0 $3.0 $2.0 $1.0 $0.0 Fund Balance 25% Operating Reserve Goal
14 FY 2018 Budget FY 2018 Budget is balanced. 2.5% growth in property taxes over FY 2017 $50.0 General Fund Trust & Agency Fund $23.0 Millions $45.0 $40.0 Revenues Expenditures Millions $21.0 $19.0 Revenues Expenditures $35.0 $30.0 $17.0 BALANCED BALANCED
15 FY 2018 General Fund Summary Revenues Expenditures 23% 77% Property Taxes Other 21% 79% Employee Costs Other
16 FY 2019 Operating Budget Review
17 FY 2019 Budget FY 2018 FY 2019 Change Operating $136,533,060 $137,524, % Capital $40,934,213 $40,649, % Debt $31,073,606 $31,845, % Total $208,540,879 $210,020, %
18 FY 2019 Rollback Amounts Property Class FY 2018 FY 2019 Agricultural % % Residential % % Commercial/Industrial 90% 90% Multi-Residential 82.5% 78.75%
19 100% Valuation $5.0 $4.5 $4.0 $3.5 Billions $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Residential Commercial Multi-Residential
20 Taxable Valuation $3.0 $2.5 $2.0 Billions $1.5 $1.0 Residential Commercial Multi-Residential $0.5 $0.0
21 FY 2019 Budget FY 2019 Budget is balanced. Projecting 5% growth in property taxes over FY $50.0 General Fund Trust & Agency Fund $23.0 Millions $45.0 $40.0 Revenues Expenditures Millions $21.0 $19.0 Revenues Expenditures $35.0 $30.0 $17.0 BALANCED BALANCED
22 FY 2019 Budget General Fund Revenues 1% 1% General Fund Expenses 0% 0% 8% 4% 3%3% Taxes Charges for Services Licenses & Permits 11% 10% Salaries & Benefits Interdepartment Intergovernmental Supplies 80% Fines & Forfeits 79% Equipment Use of Monies & Property Miscellaneous Non department
23 FY 2019 Budget Trust & Agency Fund Revenues Trust & Agency Fund Expenses 2% 0% 12% Taxes Intergovernmental Salaries & Benefits Interdepartment 98% Charges for Services 88%
24 FY 2019 Budget FY 2018 FY 2019 Change Salaries & Benefits 56,788,428 58,026, % Supplies 4,618,805 4,785, % Equipment 97,500 77, % Non departmental 325,000 41, % Interdepartmental 7,485,116 7,811, % Total 69,314,849 70,742, % Totals for General and Trust & Agency Funds Combined
25 Hotel/Motel Tax Fund 3% 2% FY 2019 Expenditures 7% 16% 4% 27% 41% Payment to Other Agencies* RiverCenter CIP (RiverCenter) Maintenance & Utilities Personnel Marketing River's Edge *Other agencies include the Hotel Blackhawk Reimbursement, QCCVB, civic support for special events, CASI, Putnam Museum, and the Quad Cities Air Show
26 Hotel/Motel Tax Fund $3.0 Hotel/Motel Tax Fund Revenue $2.5 Millions $2.0 $1.5 $1.0 $0.5 $0.0
27 Outside Agency Funding Request Process 1. Receive detailed information regarding how the requested funds would be utilized. 2. Establish criteria for evaluating and rating requests. 3. Received additional information regarding how requesting agencies are funded. Evaluation Criteria 1. Impact to the Public 2. Financial Need of the Organization 3. Longevity of the Organization within the Community 4. Alignment of the Organization s Request with the City s Goals 5. Amount of Other Community Support 6. Packet Preparation and Completion
28 Outside Agency Funding Organization FY 2019 Staff Recommended Amount QCCVB $375,000 QC First $122,000 Putnam Museum $117,000 Aerial Promotions $25,000 CASI $25,000 Hilltop Campus Village $10,000 Total $674,000
29 Sewer Fund Cash Balance Millions $5 $4 $3 $2 $1 $0 -$1 -$2 -$3 -$4 -$5 -$
30 Sewer Fee Comparables $70 $60 $50 $40 $30 $20 $10 $0 Monthly Sewer Rate for 8 CCF
31 Sewer and WPCP Funds The next six years will bring approximately $20M in Joint Use Cities costs related to improvements required by the IDNR consent order to the WPCP and the 1970 s Interceptor. The revenue for these improvements comes from a shared four-city fee netting approximately $1.3M annually. Increases required in FY 2021 and FY Staff is proposing a four-year sewer fee schedule at 7% every year that incrementally prepares the City for these improvement project costs. The increase will net an additional $1.1M annually beyond the normal 5% by the end of FY No fault sewer backup reimbursement quarterly fee decrease from $2.00 to $0.50 for FY 2019.
32 No Fault Sewer Backup Reimbursement Since this fee was established the number of claims has decreased over time. Reasons include installation of backflow preventers and an aggressive sewer maintenance and repair program. Improvements should result in a downward trend in claims (anticipated at claims a year). Reducing the fee to $0.50 is anticipated to only reduce the program balance by $20,000 per year; however, it will maintain a sufficient balance to cover claims for the foreseeable future.
33 No Fault Sewer Backup Reimbursement Program Balance FY2014 FY2015 FY2016 FY2017 FY2018 Revenue 220, , , , ,808 Expense 219,911 80, , ,316 90,000 Claims Average Cost 2,443 3,494 1,919 10,354 3,000 Net ,356 43, , ,808 Available Program Balance , , , ,786 Program Balance Analysis by Fee FY2019 FY2020 FY2021 FY2022 FY2023 $2.00 Fee 751, ,401 1,137,209 1,330,017 1,522,824 $1.50 Fee 680, , ,103 1,047,209 1,169,315 $1.00 Fee 610, , , , ,805 $0.50 Fee 539, , , , ,295 $0.25 Fee 504, , , , ,541 No Fee 468, , , , ,786 *estimated expenses based on 30 claims per year at $3,000 per event
34 No Fault Sewer Backup Reimbursement
35 Sewer Rate Changes Current FY 2019 FY 2020 FY 2021 FY 2022 Quarterly Customer $23.33 $23.32 $24.92 $26.63 $28.46 Charge Volume Rate per CCF $4.16 $4.45 $4.76 $5.09 $5.45 Monthly Increase* - $2.03 $2.70 $2.88 $3.13 Quarterly Increase* - $6.08 $8.11 $8.64 $9.39 7% annual increase in FY 2019 FY 2022 FY 2019 decrease in no-fault-sewer-backup charge from $2.00 to $0.50 *Average Residential Customer
36 Sewer and WPCP Funds Davenport, Bettendorf, Riverdale, and Panorama Park are continuing to develop a new Joint Use Cities 28E for the Water Pollution Control Plant (WPCP). First created in 1974 Focused on addressing current day realities of the WPCP system Expending the definition of common assets All communities sharing in the improvement and maintenance costs of common assets New Joint Use 28E Agreement requires approval of all four cities city councils.
37 Solid Waste Fund Cash Balance $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0
38 Solid Waste Fees per Month 3% annual increases
39 Clean Water Fund Cash Balance $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0
40 Clean Water Fund FY 2019 Projects (CIP) Project Amount Duck Creek Stabilization $445,000 Myrtle Permeable Alleys $200,000 PS 106 Decommissioning and $85,000 Construction Federal & River Drive Permeable Alley $70,000 Sump Pump Abatement Program $50,000 Kathleen Way Storm Sewer Extension $20,000 Total $870,000
41 Duck Creek Stabilization
42 ERU Residential Clean Water Fee Rate per Month Increase FY 2018 $ FY 2019 $2.72 $0.08 FY 2020 $2.81 $0.08 3% annual increases
43 Police Department FY 2019 Updates Special Public Safety Fund City of Davenport, Davenport Community Schools, and Bechtel Trust have partnered together to create a $1.33M three-year grant for 2 school resource officers and 2 community policing officers The city s total share of this grant is up to $655,214, of which $600K has already been set aside from unspent fund balance in FY 2017 Fund is restricted at City Council s discretion
44 Police Department FY 2019 Updates Adding 1 public safety analyst FTE as a result of the soon-to-bereleased Matrix public safety study (Split Between Police & Fire) A civilian analyst-type position will provide a more specialized skill set in data analytics and will remove this function from sworn positions that can be more engaged in direct public safety services Recommended that the FTE be added as a one-year pilot in coordination with the ICMA s Local Government Management Fellow program to reduce the cost of the position and to potentially grow this talent within the organization
45 FY 2019 Impact to a Median Household Annual Change (In Dollars) Property Taxes -$24.14 Sewer Fee +$24.32 Solid Waste Fee* +$4.44 Clean Water Fee +$0.96 Net Impact +$4.58 *assumes medium garbage cart
46 FY 2019 Budget Highlights 1. Balanced Budget that Maintains City Council Policy for Reserve and Liquidity Targets 2. Leverages City Funding for 4 Additional Police Officers and Public Safety Resources 3. Strong Tax Base Growth at 5%
47 Iowa s Only Accredited Parks & Recreation Department
48 Aquatic Center Hours 2017 Both Aquatic Centers Monday-Friday 9AM-12PM - Lessons 12:30PM-5PM - Open Swim 5PM-6PM - Lap Swim 5PM-6PM - Fitness Class (Fej.) 6PM-8PM - Open Swim Saturday & Sunday 1PM-6PM - Open Swim 6PM-8PM - Party Rentals 2018 Fejervary (no change) Monday-Friday 9AM-12PM - Lessons 12:30PM-5PM - Open Swim 5PM-6PM - Lap Swim 5PM-6PM - Fitness Class 6PM-8PM - Open Swim Saturday & Sunday 1PM-6PM - Open Swim 6PM-8PM - Party Rentals 2018 Annie Wittenmyer Monday-Friday 9AM-12PM - Lessons 12PM-1PM - Lap Swim 1PM-7PM - Open Swim* 6PM-8PM Lap Swim Saturday & Sunday 1PM-6PM - Open Swim 6PM-8PM - Party Rentals * = Allows for families to have an option to swim from 5-6 PM and still allows for a lap swim option for those that normally swim after work. PLUS adds a noon Lap Swim Time : Lap Swim (Hours/Week): 10 Lap Swim (Hours/Week):15 Open Swim (Hours/Week): 85 Open Swim (Hours/Week): 82.5
49 Davenport Youth Sports Absorbed Dads Club in July 2016 Over 5,700 registrations in the program so far!!!! Approximately 60% of our Registrations were done online in 2017
50 Program Break Down Soccer (Pre-K-5 th ): Fee Range: $36-$55 Spring 2017 = 1,226 Registrations Fall 2017 = 1,181 Registrations Softball (Pre-K-8 th ): Fee Range: $31-$47 Summer 2017 = 396 participants Flag Football (K-5 th ): Fee Range: $42 Fall 2017 = 166 Basketball (Pre-K-8 th ): Fee Range: $36-$47 Current session has 657 participants
51 How are we doing? OVERALL BUDGET FOR YOUTH SPORTS Revenue Expense FY 16/17 Actual $182,729 $175,511 FY 17/18 Budgeted FY 18/19 Requested $175,605 $175,605* $175,000 $192,363 * = Increase 17/18 budget by $4,000 to cover the expense for sign language interpreter
52 How are we doing? (Survey s Done Every Session) Q13 On a scale of 1-5, with 5 being excellent and 1 being poor, please rate participant's enjoyment of the league this season. (Fall 2016 Soccer Q 13) Answered: 242 Above Average Average Below Average Poor Poor Below Average Average Above Average (Fall 2017 Soccer Q 13) Answered: 52 Excellent Above Average Average Below Average Below Average Average Above Average Excellent
53 How are we doing? How would you rate your child s sportsmanship skills after participating in soccer this fall? Much Improved Somewhat Improved Answered: 52 Focus on Sportsmanship: I really like having the kids kneel when someone gets hurt, this was the first time I saw this as a priority. Great job!!! -Parent of Youth Fall Soccer Survey 2017 No Change Somewhat Worse Much Worse Much Worse Somewhat Worse No Change Somewhat Improved Much Improved
54 How are we doing? 318 COACHES! How satisfied were you with the coaching volunteers? Volunteer Coaches are the Key to Success: Answered: 42 Very Satisfied Somewhat Satisfied Somewhat Unsatisfied Very Unsatisfied Very Unsatisfied Somewhat Satisfied Somewhat Unsatisfied Very Satisfied I was very happy with coach. She's a great coach and knew how to handle the kids and I feel like my son really learned something! -Parent of Youth Summer Softball Survey 2017
55 How are we doing? On a scale of 1 5, with 5 being excellent and 1 being poor, please rate the reasonability of our league fees. Answered: 103 Excellent Above Average Average Below Average Below Average Average Above Average Excellent Great price for a BIG family so the kids can play - they love it. -Parent of Youth Spring Soccer Survey 2017
56 How are we doing?
57 Continuous Improvement: Expanding some offerings (Start Smart Programs) Program Modifications (smaller soccer fields for younger age group) Survey input
58 Thank You
59 Schedule 1/27 Operating Funds - FY 2017 Financial Review - FY 2018 Financial Update - FY 2019 Operating Budget Review - Youth Sports Review & Aquatic Center Changes Parks Department 2/3 Capital Funds - Debt Service Fund - Local Option Sales Tax Fund -Road Use Tax Fund - Six-year Capital Improvement Program 2/10 City Administrator s Budget & Work Plan - Previous Workshop Follow-Up - City Administrator s Recommended FY 2019 Budget - City Administrator s Work Plan and Council Goal Review
60 FY 2019 Budget Highlights 1. Balanced Budget that Maintains City Council Policy for Reserve and Liquidity Targets 2. Leverages City Funding for 4 Additional Police Officers and Public Safety Resources 3. Strong Tax Base Growth at 5%
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