Accomplishments for Administration
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2 Today s Agenda A Look Back (FY 15-16) Budget Overview City Wide Outlook General Fund Public Utility Fund Beach Fund Port Commission Hotel Motel City Wide Debt What s Next?
3 Accomplishments for Administration Adopted a new Comprehensive Master Plan Completed the Guadalupe-Blanco River Authority Contract Implemented paperless retention efforts for electronic retrieval Closed out CCISD cases in compliance with H.B Created an Economic Development Website Established a Small Business Development Center in Port Lavaca (pilot program) Completed various revenue enhancement audit services Received GFOA s Budget and CAFR award (6 th year) Provided performance evaluation training for supervisors
4 Accomplishments for Public Safety Police Department Identified and educated emerging leaders in the Police Department Updated the policy and procedures manual Remodeled all offices & cleaned up evidence room Fire Department Upgrade radios to a digital channel Participated in various public relation events (i.e. Challenger League) Recruited volunteers for the PL Volunteer Fire Department Animal Control Hosted rabies drive in conjunction with CCISD and Calhoun County Community Partnered with Walmart and Victoria Animal Control for donated pet food Code Enforcement Revised various ordinances (junk vehicles, substandard buildings,etc) Contracted with 3 rd party inspection company to ensure timely services
5 Accomplishments for Public Works Reclaimed approximately 4,000 linear feet of streets Installed drainage at Wilson Sports Complex Completed Phase I of Veteran s Memoral (Bayfront Park) Installed underground electrical at Bayfront Park Built softball and t-ball fields at Wilson Sports Complex Implemented a proactive meter change out program Replaced sewer lines (Commerce, Bonorden Phase II) Implemented a backflow prevention plan Replaced water line (Smith Road) Completed various rebuilds after Tropical Storm Bill Replaced pumps at Shellfish lift station Installed handicap walkway & expanded trailer space pads (LHB) Worked with Port Authority to dredge Harbor of Refuge Channel Rebuilt Pinta & Montier streets at Harbor of Refuge
6 Comprehensive Master Plan Action Items FY (NEW) Work to Improve the downtown and waterfront areas Consider establishing a TIRZ ($50,000) Continue Park Improvements (Bayfront and Wilson) Bayfront Park ($500,000) Focus efforts on historically and culturally significant amenities Main Street Theater ($50,000) Infrastructure Streets ($2,550,000); Waterlines ($300,000) Community Character Demolition of unsafe structures ($8,000) Economic Development Establish a third party entity to facilitate capturing outside incentives (federal, state, and private funds)/ Organizational set up ($10,000)
7 Budget Overview Total Budget Adopted Budget FY Proposed Budget FY Variance Variance General Fund 7,820,000 9,915,000 2,095,000 27% 2012 I & S Funds 327, , % Public Utility Fund 5,875,000 5,741, ,000-2% Beach Fund 307, ,000 25,000 8% Port Commission 2,980, ,000-2,506,000-84% Hotel/Motel Fund 400, , % Total Budget 17,709,300 17,189, ,300-3%
8 City Wide Outlook Revenue Where do we get our dollars? Intergovernmental 3% Taxes 44% Licenses & Permits.5% Grants & Contributions 1.5% Other Revenue 14% Service Charges 35% Fines & Forfeitures 2%
9 City Wide Outlook Expense Where do our dollars go? Streets 19% Public Safety 19% Parks & Recreation 8% Non- Departmental 9% General Government 7% Water & Sewer 33% Hotel Motel 2% Port Commission 3%
10 General Fund
11 General Fund Revenue REVENUE BY RECEIPT TYPE ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE Taxes 6,540,500 6,777, ,000 4% Licenses & Permits 83,200 86,000 2,800 3% User & Service Charges 47,000 52,000 5,000 11% Fines & Forfeitures 281, ,000 27,000 10% Other Revenue 30,000 1,886,000 1,856, % Grant & Contribution 256, ,800 1,000 0% Intergovernmental Revenue 581, ,700-33,800-6% Total Revenue 7,820,000 9,915,000 2,095,000 27%
12 Property Tax Analysis-Levy
13 Property Tax Analysis- Value
14 Sales Tax Analysis
15 General Fund Revenue by Receipt Type Licenses & Permits 1% User & Service Charges 1% Fines & Forfeitures 3% Other Revenue 19% Taxes 68% Grant & Contribution 3% Intergovernmental Revenue 5%
16 Major Expenditures General Fund Vehicles & Equipment DEPT. # DEPARTMENT DESCRIPTION QTY COST 0090 City Hall Phone System 1 45, Police Vehicle (patrol unit) 1 49,000* 0110 Police Mobile Vision Software 1 9, Fire Air Packs 5 25, Street Truck 1 29,000* 0410 Street Mower 1 10,600* 0410 Street Mowing Deck 1 17, Parks Trailer 1 5, Parks Mower 1 10,600* 200,200 *Funded by Fixed Asset Replacement Fund (FARF) $99,200
17 Major Expenditures General Fund CAPITAL PROJECTS DEPT. # DEPARTMENT DESCRIPTION QTY COST 0410 Streets Commerce Street 1 850, Streets Ann Street 1 400, Streets Bonorden 1 1,300, Parks Bay Front Park 1 500,000 Total General Fund Projects 3,050,000 Supported by Current Revenues $700,000 & *reserves $2,350,000 *General Fund Reserves-$1,850,000; Street Reserves- $500,000
18 General Fund Expenditures Expenses ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE Personnel Services 4,751,319 4,621, ,015-3% Materials & Supplies 304, ,125 41,490 13% Services 1,158,590 1,241,964 83,374 7% Maintenance 712, , ,274-16% Sundry 551, , ,775-31% Capital Expenditures 342,000 2,725,200 2,383, % Total Expenses 7,820,000 9,915,000 2,095,000 27%
19 General Fund Expenditures by Department Public Works/Streets 30% Public Safety 32% Parks & Recreation 11% General Government 11% Non- Departmental 16%
20 General Fund Departmental Review Department Adopted Budget FY PROPOSED BUDGET VARIANCE City Council 30,844 31, % City Manager 252, ,550-50,470-20% City Secretary 94, ,050 44,410 47% Human Resource 81,425 29,000-52,425-64% Municipal Court 119, ,275 3,275 3% Economic Development 164, ,035 31,145 19% Finance 221, ,000 3,500 2% City Hall 108, ,250 77,500 71% Police 1,653,650 1,684,150 30,500 2% Fire 1,217,538 1,240,638 23,100 2% Animal Control 110, , % Code Enforc/Inspect 159, ,750 18,900 12% Streets 1,253,109 2,957,200 1,704, % Parks & Recreation 603, , ,800 39% Bauer Center 240, ,000-9,950-4% Non-Departmental 1,507,084 1,542,758 35,674 2% TOTAL ALL DEPTS. 7,820,000 9,915,000 2,095,000 27%
21 Public Utility Fund
22 Intergovernment al Revenue 0% Public Utility Fund Revenue REVENUE SUMMARY ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE User and Service Charges 5,114,000 5,288, ,000 Fines and Forfeitures 92,000 92,000 0 Other Revenue 669, , ,000 Grant and Contributions Intergovernmental Revenue TOTAL REVENUES 5,875,000 5,741, ,000 User and Service Charges 92% Fines and Forfeitures 2% Other Revenue 6%
23 Major Expenditures Public Utility Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 5133 Utility Maintenance Waterline- Colorado 1 300, WWTP Truck 1 29,000 Total Utility Projects 329,000 Current Revenues $29,000; Reserves $300,000
24 Public Utility Fund Expenditures by Function ADOPTED EXPENDITURE SUMMARY BUDGET FY PROPOSED BUDGET FY VARIANCE Personnel Services 915, ,740-21,557 Materials & Supplies 82,075 83,500 1,425 Services 2,405,321 2,424,957 19,636 Maintenance 327, ,000 28,400 Sundry 1,544,707 1,653, ,096 Capital Expenditures 600, , ,000 TOTAL EXPENDITURES 5,875,000 5,741, ,000 Maintenance 6% Services 42% Sundry 29% Materials & Supplies 1% Personnel Services 16% Capital Expenditures 6%
25 Public Utility Fund Expenditures by Department DEPARTMENT EXPENSES ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE Billing 297, ,050-5,125 Maintenance 1,290, , ,150 Wastewater Treatment 593, ,650 4,400 Non-Departmental 3,694,175 3,870, ,875 TOTAL EXPENSES 5,875,000 5,741, ,000 Non- Departmental 68% Wastewater Treatment 10% Maintenance 17% Billing 5%
26 General Fund
27 Beach Fund Revenue BEACH OPERATIONS ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE USER & SERVICE CHARGES 263, ,000 16,500 OTHER REVENUE 43,500 52,000 8,500 TOTAL REVENUE 307, ,000 25,000 Other Revenue 16% User & Service Charges 84%
28 Major Expenditures Beach Fund Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 1000 Beach Upgrade Trailer Spaces 1 50,000 Total Beach Projects 50,000 (Supported by current revenues $0 and reserves $50,000)
29 Beach Fund Expenditures BEACH OPERATIONS ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE PERSONNEL SERVICES MATERIALS & SUPPLIES 1,900 2, SERVICES 127, ,950 4,350 MAINTENANCE 65,275 15,950-49,325 SUNDRY 112, ,000 20,000 CAPITAL EXPENDITURES 0 50,000 50,000 TOTAL OPERATIONS 307, ,000 25,000 Capital Expenditures 15% Materials & Supplies 0% Sundry 40% Services 40% Maintenance 5%
30 Port Commission Fund
31 Port Commission Revenue PORT OPERATIONS ADOPTED FY PROPOSED BUDGET FY VARIANCE USER & SERVICE CHARGES 433, ,000-4,500 FINES & FORFEITURES OTHER REVENUE 2,544,300 43,000-2,501,300 GRANT AND CONTRIBUTION 2,000 2,000 0 TOTAL REVENUE 2,980, ,000 2,506,000 User & Service Fees 91% Other Revenue 9% Fines & Forfeitures 0% Grant and Contribution 0%
32 Major Expenditures Port Commission Fund Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 1000 Port Commission N/A 1 N/A Total Port Projects 0
33 Port Commission Expenditures PORT OPERATIONS ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE PERSONNEL SERVICES 21,000 9,200-11,800 MATERIALS & SUPPLIES 6,400 5,100-1,300 SERVICES 66,400 73,900 7,500 MAINTENANCE 2,506,700 10,300-2,496,400 SUNDRY 379, ,500-4,000 CAPITAL EXPENDITURES TOTAL EXPENSE 2,980, ,000-2,506,000 Personnel Services 2% Materials & Supplies 1% Sundry 79% Services 16% Maintenance 2%
34 Hotel Motel Fund
35 Hotel Motel Revenue HOTEL OCCUPANCY REVENUE ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE TOTAL TAXES 400, ,000 0 TOTAL OTHER REVENUE TOTAL REVENUE 400, ,000 0
36 Hotel Motel Expenditures HOTEL OCCUPANCY TAX ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE MATERIALS & SUPPLIES 5,000 5,000 0 SERVICES 124, ,000 20,000 SUNDRY 271, ,000-20,000 TOTAL EXPENSE 400, ,000 0 MATERIALS & SUPPLIES 1% SUNDRY 63% SERVICES 36%
37 Debt Service Amount Debt Service $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 General Obligation Refunding Bonds Series 2011 General Obligation Refunding Bonds Series 2012 Comb. Tax & Rev Cert. of Oblig. Series 2004 Comb. Tax & Rev Cert. of Oblig. Series 2007 Comb. Tax Gen. Oblig. Ref. Bds. Series 2007 Comb. Tax Rev Cert. of 2008
38 Compensation Plan Council Approvals for FY 16/17: # of Positions Change in staffing levels Merit Increase Allocated (2.5%)- $94,500
39 What s Next? August 8- Consider/Approve Tax Rate & set public hearing (s) August 22- Public Hearing & Workshop Discuss Fee Ordinance & City s Health plan August 29- Public Hearing (s) & 1 st Readings of Tax, Budget, and Fees Ordinances September 12- Adoption of Budget
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