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1 Information Technology Solutions CITY OF PARKLAND STRATEGIC PLANNING MID YEAR REPORT DECEMBER 2013
2 FINANCIALLY SOUND CITY GOVERNMENT CITY COMMISSION POLICY AGENDA ITEMS 6 ACTIONS 4th Police Zone: Direction and Funding Western Fire Station: Construction Funding Police Services Contract 2014: Direction Non Ad Valorem Assessment for Pine Tree Roads Fire Services Contract 2015:direction Budget and Millage Rate: Decision Rendering of Western Fire Station which construction will begin in January 2014 CITY COMMISSION POLICY AGENDA ITEMS 4/6 4th Police Zone: Direction and Funding IMPLEMENTED Western Fire Station: Construction Funding IN BUDGET Non Ad Valorem Assessment for Pine Tree Road TABLED Budget and Millage Rate: Decision IN BUDGET Picture of City Commission with Sheriff Israel and BSO Deputies on launch of new 4th Patrol Zone
3 FINANCIALLY SOUND CITY GOVERNMENT 6 ACTIONS 4th Police Zone: Direction and Funding Western Fire Station: Construction Funding Police Services Contract 2014: Direction CITY COMMISSION POLICY AGENDA ITEMS Further Actions Required Non Ad Valorem Assessment for Pine Tree Roads Fire Services Contract 2015:direction Police Services Contract 2014: Direction Staff will begin negotiations with Broward Sheriff s Office in January for a new contract to be implemented in October 1, 2014 Budget and Millage Rate: Decision Fire Services Contract 2015: Direction Staff will seek direction from the City Commission in January on which fire services operators to consider and then to begin Negotiations.
4 FINANCIALLY SOUND CITY GOVERNMENT 3 MANAGEMENT INITIATIVES Capital Infrastructure Plan: Development Sports League Policy and Fees: Direction Dispatch Center: Direction 3 MANAGEMENT IN PROGRESS Comprehensive Fee: Review Insurance Coverage: Annual Review Pension Resolution: Purchase. MANAGEMENT ITEMS Capital Infrastructure Plan: Development The Plan was presented to the City Commission at its December 4th Workshop. Staff will include in Budget the costs to maintain the City s capital infrastructure per the Plan Sports League Policy and Fees: Direction A staff request to require Sports Leagues to pay a fee for use of the City s sports fields was presented and ejected by the Parks & Recreation Board at its June 13, 2013 meeting so not presented to City Commission. Dispatch Center The City entered into the Regional 911 System pursuant to 2 agreements approved by the City Commission at its September 18, 2013 meeting. Comprehensive Fee: Review 6/6 Staff reviewed its fee during the budget process and certain building permit fees were reduced by the City Commission at its Sept. 18, 2013 meeting. Insurance Coverage: Annual Review Staff reviewed the insurance coverage which was approved through the adopted Budget by the City Commission at its Sept.18, 2013 meeting Pension Resolution: Purchase The Finance Director sent a memorandum to the City Commission on November 11, 2013 stating that it is her recommendation that the City does not proceed with the pension annuity purchase due to costs.
5 PUBLIC SCHOOLS OF EXCELLENCE 3 POLICY ACTIONS School Strategy for City: School Boundaries Library Master Plan: Direction and Funding Education Advisory Board: Ordinance Review and Work Program. City Commission with Principal Thompson from Stoneman Douglas High School 2/3 CITY COMMISSION POLICY AGENDA ITEMS Library Master Plan: Direction and Funding The City Commission budgeted money for a needs assessment which is the first phase of the Library Master Plan. An RFQ for the consultant will be posted in February 2014 School Strategy for City: School Boundaries The City Commission has adopted and supported a policy that has Parkland children going to schools located in Parkland.
6 PUBLIC SCHOOLS OF EXCELLENCE 3 POLICY ACTIONS School Strategy for City: School Boundaries CITY COMMISSION POLICY AGENDA ITEMS Further Actions Required Library Master Plan: Direction and Funding Education Advisory Board: Ordinance Review and Work Program. EAB: Ordinance Review and Work Program The EAB has reviewed the Ordinance creating the EAB and determined that no additional action is necessary. Staff is working with the EAB to create the Work Program. A Work Program is expected to be approved by the EAB in January 2014.
7 1ST CLASS LEISURE & CULTURAL AMENITIES 5 ACTIONS Veteran s Recognition: development No Limits Park: Location and scope Field Maintenance and Re-sodding CITY COMMISSION POLICY AGENDA ITEMS 5/5 Veteran s Recognition The City s new Veteran s Park had its grand opening on November 11, No Limits Park: Location and Scope Pine Trails Park Phase V and VI Pine Trails Park: Direction. Veteran s Park Re-sodding fields The City Commission approved redesigning Terramar Park rather than buying new land. Staff is drafting an RFQ for design which will be posted in January Field Maintenance and Re-sodding Through the budget process, the City Commission authorized re-sodding of Quigley Park and annual field maintenance. Pine Trials Park Phase V and VI - Phase V (Baseball fields) is funded and will be constructed in Phase VI (2 multi-use fields) is not funded. Pine Trails Park: Direction The City Commission prioritized completion of Pine Trails ahead of any Wedge parks acquisition or development
8 1ST CLASS LEISURE & CULTURAL AMENITIES Collaborative Learning Space 10 MANAGEMENT IN PROGRESS Collaborative Learning Space Summer Reading Program: Sponsorships Library Card: expiration and Renewal Process Children s Book Collection: Study and Development Environment Outreach: Program Collaboration Library New Barcode Software: Implementation Library Office Chairs/Equipment: Replacement 50th Anniversary Celebration Library Manager: Selection Completed Regional/ Statewide Lacrosse Tournament Summer Reading Program: Sponsorships This past year we were able to obtain an additional $500 in sponsorship which represents a 50% increase. Library Card: Expiration and Renewal Process Children s Book Collection: Study and Development -The study was completed and $12,000 of new children s books have been or are in the process of being bought. MANAGEMENT ITEMS 10/10 Environmental Outreach: Program Collaboration The City hosted 22 events since August 1st with presenters from Florida Fish and Wildlife, Audubon Society of South Florida and Broward County. Library New Barcode Software: Implementation - Library Office Chairs/Equipment: Replacement 50th Anniversary - The celebrations were well received over the past year. In March we had Birthday Cake, April we had the Carnival and Little River Band, with fireworks and classic car show while the finale being the VIP Dinner held in November. Library Manager: Selection - Regional/Statewide Lacrosse Tournament -Staff continues to work with the Sunshine State Games organizers to ensure that it stays in Parkland.
9 PRESERVATION OF PARKLAND S CHARACTER 5 POLICY ACTIONS CITY COMMISSION POLICY AGENDA ITEMS Wedge Piece Master Plan Citywide Street Lighting Policy and Plan Lox Road Improvements Code Enforcement 3rd Party Entry for Maintenance and Clean Up Commercial Development/ Occupancy Strategy. Wedge Piece Master Plan The City Commission decided not to formally adopt the Master Plan but to use it as guidance. Lox Road Improvements FPL will not allow lights to be installed on Lox Road until they add more light poles. We do not know when this will occur. The City s road improvements were provided to the MPO for possible funding. Staff is in touch with the County on their portion of Lox Road. 3/5 Commercial Development/ Occupancy Strategy Staff held a workshop with the commercial community which resulted in code amendments on Special Events and Signage being approved by the City Commission at its April 17, 2013 meeting. A second Sign Code Amendment is scheduled for adoption in January consulting
10 PRESERVATION OF PARKLAND S CHARACTER 5 POLICY ACTIONS Wedge Piece Master Plan CITY COMMISSION POLICY AGENDA ITEMS Further Actions Required Citywide Street Lighting Policy and Plan Lox Road Improvements Code Enforcement 3rd Party Entry for Maintenance and Clean Up Commercial Development/ Occupancy Strategy. Citywide Street Lighting Policy and Plan The City Commission at its July 10, 2013 meeting instructed staff to prioritize Nob Hill for regular FPL pole lighting and to create a 20 year lighting plan. Staff will complete the plan by February Code Enforcement 3rd Party Entry for Maintenance and Clean Up Staff is drafting a code amendment to implement the maintenance and clean up of abandoned and rundown dwelling units with first reading scheduled for January 2014.
11 PRESERVATION OF PARKLAND S CHARACTER 5 ACTIONS Master Modeling for new developments MANAGEMENT ITEMS Pine Hollow: Monitoring Map Update Land Use, Zoning, Commission Districts and Streets City-owned Roadway Pavement Preservation Report and Mapping Comprehensive Plan: Update. Master Modeling for New Developments The Building Official has worked diligently with Toll Brothers, Standard Pacific, and Lennar to implement master modeling. Standard Pacific has implemented the master modeling while Toll Brothers and Lennar are in various stages of considering master modeling, Pine Hollow Staff continues to monitor the lawsuit. A January 2014 trial date has been scheduled. Map Updates 4/5 Revised maps have been created and posted. City Owned Roadway Pavement Preservation Report and Mapping The Report and Mapping was presented to the City Commission at its December 4, 2013 meeting. consulting
12 PRESERVATION OF PARKLAND S CHARACTER 5 ACTIONS Master Modeling for new developments Pine Hollow: Monitoring Map Updates Land Use, Zoning, Commission Districts and Streets MANAGEMENT ITEMS Further Actions Required Comprehensive Plan: Update Staff is reviewing each Comprehensive Plan Element for any updates such as reviews and studies. The Transportation Element has been completed. We are presently working on the Land Use Element City-owned Roadway Pavement Preservation Report and Mapping Comprehensive Plan: Update. The Comprehensive Plan is the document that sets the context for future growth and development within the City. Required by State Statute to specify its overall content and structure, the Comprehensive Plan consists of a series of "elements" or chapters that analyze the City's future land use, traffic circulation, recreation and open space, and other infrastructure and environmental issues, needs and challenges.
13 HIGH PERFORMANCE CITY ORGANIZATION CITY COMMISSION POLICY AGENDA ITEMS 1 ACTIONS Employee Compensation Policy and Plan 1/1 One of the issues staff made note of during Strategic Planning was difficulty in employee recruitment and retention. As a result, City Commission instructed staff to conduct a city employee salary study to review the City's job classification and compensation system. This has been accomplished and minor pay salaries and pay level adjustments were made.
14 18 ACTIONS Document Imaging and Data Storage/ Retrieval System CRW Software Program/ Development / Installation Be Legit, Pull the Permit Program Online Payment: Building Building Staff: hiring Financial Operating System: Implementation Emergency Response Plan for Wedge during Construction CERT Team Expansion Employee Survey and Report Safety Program: Development Plan Employee Wellness Program: Development HR Information System: Implementation Data Cabling City Network Storage Upgrades: Know Your Flow Public Awareness Roadway Identification Pine Tree/Ranches Website: Update Volunteer Recognition Program HIGH PERFORMANCE CITY ORGANIZATION MANAGEMENT ITEMS 13/18 CRW Software Program Development /Installation Implemented-May 2013 Be Legit, Pull the Permit Program Implemented Online Payment: Building Implemented -Oct Building Staff: hiring Last position hired Dec Financial Operating System: Implemented-Oct Emergency Response Plan for Wedge during Construction Completed Employee Survey and Report Completed Safety Program: Development Plan Completed Employee Wellness Program: Development Completed HR Information System: Implementation Implemented Know Your Flow Public Awareness Implemented June 2013 Website: Update Completed Nov Volunteer Recognition Program Implemented
15 18 ACTIONS Document Imaging and Data Storage/ Retrieval System CRW Software Program/ Development / Installation Be Legit, Pull the Permit Program Online Payment: Building Building Staff: hiring Financial Operating System: Implementation Emergency Response Plan for Wedge during Construction CERT Team Expansion Employee Survey and Report Safety Program: Development Plan Employee Wellness Program: Development HR Information System: Implementation Data Cabling City Network Storage Upgrades: Know Your Flow Public Awareness Roadway Identification Pine Tree/Ranches Website: Update Volunteer Recognition Program HIGH PERFORMANCE CITY ORGANIZATION MANAGEMENT ITEMS Document Imaging and Data Storage Retrieval System Laserfische has been purchased and installed. Documents have been scanned and are being reviewed. This is an ongoing project Parkland/Coral Springs CERT Team: Expansion Fire Rescue is working on a public awareness campaign. There are currently 12 Parkland residents on CERT which is an increase of 17% from last year. City Network Storage Upgrades: Implementation An RFP will be posted in January Data Cabling Improvements This project will be completed in Staff is obtaining quotes. FURTHER ACTION REQUIRED Roadway Identification for Emergency Response (Pine Tree Estates and the Ranches)
16 RESULTS CITY COMMISSION POLICY ACTIONS 15/20 = 75% MANAGEMENT INITIATIVES OR IN PROGRESS ACTIONS 32/38 = 84%
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