Welcome. City of Grovetown Budget Hearing

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Maryann Daniels
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1 Welcome City of Grovetown 2019 Budget Hearing December 3,

2 Agenda Methodology 2019 General Fund Revenue Projections 2019 General Fund Projected Expenditures SPLOST & Capital Improvement Projects Questions 2

3 Methodology In Conjunction With Council, Determined 2019 Budget Priorities: o Personnel: new hires to keep up with growth; increase training & certification o IT: network security; social media archiving; new finance & accounting software o Capital Improvement Needs provide better services for residents Determined Projected Revenue & Fixed Costs (power / electricity; salaries; etc.) Received and Reviewed Department Input Face to Face Meetings With Each Director, By-Line Review / Justification Presentation of Proposed Budget to Council at Off-Site 3

4 General Notes Millage Rate Increase Provided Flexibility Projected Local Option Sales Tax (LOST) Met All Stated Priorities All Departments Received More Funding Than in 2018 General Fund Plus SPLOST Lays Foundation for Capital Improvements 4

5 2019 Budget Priorities Priorities by Spend Areas o Personnel (Selective New Hires; Training / Certifications) invest in our people o Infrastructure (primarily thru SPLOST & T-SPLOST) signage; road repairs o IT / Network Security & Protection o Buildings / Facilities Maintenance invest in our City buildings and assets infrastructure o Amenities (parks and trails; do we begin to stand up our own City leagues?) 5

6 2019 Budget Priorities General Fund Priorities by Spend Areas o Personnel each department identified needs + additional funds for training & certification L&R athletic coordinator; PS PD Training Officer + 2 x Patrol Officers; PW 2 x Streets & San Workers; Fin Business Manager Equipment / Vehicles associated with additional personnel (police cars; dump truck = SPLOST); life cycle replacement (vehicles; computers; other) o o o o City Aesthetics light poles; flags; flowers / landscaping; Code Enforcement with respect to residents properties and rough trash, particularly along Robinson Ave; strict enforcement of Rough Trash Equipment fire hose testing; K9 vehicle City signage; Station 1 Renovation (SPLOST Funding) replacement software & phone line back-up (Public Safety) 6

7 2019 Budget Priorities SPLOST / T-SPLOST Priorities by Spend Areas o Storage for vehicles / equipment / paperwork o Sidewalks Harlem Grovetown Road vic Grovetown Middle School; extend Robinson Avenue, south side, to and along Summerfield subdivision o Vehicles / Equipment backhoe & front loader; vehicles for new hires; firetruck & SCBA; K9 vehicle o Station 1 Renovation primarily on Fire Station side o City Hall Expansion use old Senior Center to accommodate growth o Liberty Park Roof 7

8 2019 General Fund Highlights departments received more funding than last year, fewer cuts budget includes: o o first cost of living increase in 3 years 12 new employees: 3 x Police Department; 3 x Fire Department; 2 x Planning & Development; 2 x Leisure and Recreation Services; 2 x Streets & Sanitation took into account office furniture, IT, and vehicles o o network cyber protection; new finance & accounting and social media archiving software increased funds for all departments for training / certifications 8

9 2019 General Fund Projected Revenue 9

10 2019 General Fund Budget Projected Revenues % of 2018 % of 2019 Revenue Sources Total Revenues (projected) Total Revenues (projected) Property Taxes 28% $ 2,344,891 29% $ 2,435,000 Local Option Sales Tax 28% 2,340,202 28% 2,400,000 Other Taxes 23% 1,950,067 22% 1,896,900 Garbage Fees 10% 850,000 11% 900,000 Fines & Forfeitures 4% 303,586 3% 269,500 Licenses, Fees & Permits 6% 525,200 5% 418,000 Miscellaneous 1% 118,336 1% 50,000 Total $ 8,432,283 $ 8,369,400 Difficult to predict, plan conservatively 10

11 2019 General Fund Projected Expenditures 11

12 2019 General Fund Budget Projected Expenditures % of 2019 Proposed Budgets Total Expenses (projected) General Government 36% $ 3,028,313 Public Works 21% 1,718,142 Public Safety 31% 2,614,618 Recreation & Leisure 6% 480,814 Planning & Zoning 5% 431,836 Municipal Court 1% 95,677 Total $ 8,369,400 12

13 2019 General Fund Budget Summarized Projected Revenue Projected Expenditures % of 2019 Revenue Sources Total Revenues (projected) Property Taxes 29% $ 2,435,000 Local Option Sales Tax 28% 2,400,000 Other Taxes 22% 1,896,900 Garbage Fees 11% 900,000 Fines & Forfeitures 3% 269,500 Licenses, Fees & Permits 5% 418,000 Miscellaneous 1% 50,000 Total $ 8,369,400 $8,369,400 (Projected Revenue) = $8,369,400 (Projected Expenditures) 13

14 2019 Budget Department Highlights 14

15 General Government Mayor & Council Municipal Court CITY OF GROVETOWN GENERAL FUND - BUDGET PD FD Streets / Sanit Maint Leis & Rec P&D OVERALL Administrative Departments Operating Departments Account Title TOTAL Salaries & Wages 3,861, ,350 35,203 42,477 1,270, , ,538 77, , , Overtime 142, ,373 55,479 16,549-6, Health & Life Insurance 671, , Retirement 150, , Unemployment Insurance 6,500 6, Workers Compensation 192, , Official/Administrative Services 99,200 57,600 2,000 39, Professional Services 200, ,000 1,200-3,740 6, , Technical Services 194, ,570-1,000 13,780 19,050 1,500-12,500 8, Janitorial Service 15,600 14, , Repairs and Maintenance 275,580 27,700-1,200 60,300 58,500 53,080 22,000 52, Rental of equipment and vehicles 4, , Prop, Veh, & Gen Liability Insurance 170, , , Communication 150, ,179 4, Advertising Fees 47,328 7, ,400 1, , Travel Costs & Reimbursements 44,480 12,790 8,250 5,000 6,740 1, ,200 5, Dues, Fees, Subscriptions 49,085 22,100-2,000 11,425 6,160 4, , Education & Training 48,106 12,500 5,000 1,200 5,750 9, ,220 1,000 12, Drug Testing 7,900 3, , Supplies 46,750 9,300-1,300 12,000 10,900-2,400 8,250 2, Natural Gas & Water 58,000 40, , Electricity 350, , Gasoline & Other Fuels 103, ,000 18,500-1,500 9,000 4, Small Equipment 77,125 5,000-1,750 8,150 7,225 37,000 4,000 2,500 11, Garbage Disposal Service 775, , Uniforms/Other Supplies 81, ,200 16,550 4,100 2,275 4, Capital Equipment 102, ,150 13,800-21,450 30, Contingency 443, ,629 8, , Total ,369,400 2,963,060 65,253 95,677 1,590,637 1,023,982 1,607, , , ,836 15

16 City of Grovetown Budget TOTAL BUDGET Fund 100 General 2,963,060 Department 1000 General Government Account Title Amount Notes Salaries & Wages 319,350 Change to from 1510 to Overtime Health & Life Insurance 671, Retirement 150, Unemployment Insurance 6, Workers Compensation 192, Official/Administrative Services 57, Professional Services 181,000 Includes $60,000 for new Finance / Accounting Software Technical Services 138, Janitorial Service 14, Repairs and Maintenance 27, Rental of equipment and vehicles Prop, Veh, & Gen Liability Insurance 166,000 Roughly Allocated Percentage Communication 145, Advertising Fees 7, Travel Costs & Reimbursements 12, Dues, Fees, Subscriptions 22, Education & Training 12, Drug Testing 3,000 Roughly Allocated Percentage Supplies 9, Natural Gas & Water 40,000 Roughly Allocated Percentage Electricity 350,000 Roughly Allocated Percentage Gasoline & Other Fuels Small Equipment 5, Uniforms/Other Supplies Capital Equipment Contingency 430,629 16

17 City of Grovetown Budget TOTAL BUDGET Fund 100 General 65,253 Department 1000 Administration (Mayor & Council) Account Title Amount Notes Salaries & Wages 35, Official/Administrative Services 2, Professional Services 1, Prop, Veh, & Gen Liability Insurance - Allocated Communication 4, Advertising Fees Travel Costs & Reimbursements 8, Dues, Fees, Subscriptions Education & Training 5, Contingency 8,000 Increased Council contingency for current year 17

18 City of Grovetown Budget TOTAL BUDGET Fund 100 General 95,677 Department 2650 Municipal Court Account Title Amount Notes Salaries & Wages 42, Overtime Health & Life Insurance - Allocated Retirement - Allocated Unemployment Insurance - Allocated Workers Compensation - Allocated Official/Administrative Services 39, Professional Services Technical Services 1, Janitorial Service Repairs and Maintenance 1, Rental of equipment and vehicles Prop, Veh, & Gen Liability Insurance - Allocated Communication Advertising Fees Travel Costs & Reimbursements 5, Dues, Fees, Subscriptions 2, Education & Training 1, Drug Testing - Allocated Supplies 1, Natural Gas & Water - Allocated Electricity - Allocated Gasoline & Other Fuels Small Equipment 1, Uniforms/Other Supplies Capital Equipment - 18

19 City of Grovetown Budget TOTAL BUDGET Fund 100 General 1,590,637 Department 3001 Public Safety - Police Account Title Amount Notes Salaries & Wages 1,270,779 3 new employees, 2 x Patrol, 1 x Dispatch; $104, Overtime 63, Health & Life Insurance - Allocated Retirement - Allocated Unemployment Insurance - Allocated Workers Compensation - Allocated Official/Administrative Services Professional Services 3, Technical Services 13, Janitorial Service Repairs and Maintenance 60, Rental of equipment and vehicles Prop, Veh, & Gen Liability Insurance - Allocated Communication Advertising Fees 12, Travel Costs & Reimbursements 6, Dues, Fees, Subscriptions 11,425 Increased from Education & Training 5, Drug Testing - Allocated Supplies 12, Natural Gas & Water - Allocated Electricity - Allocated Gasoline & Other Fuels 70, Small Equipment 8, Uniforms/Other Supplies 52, Capital Equipment - 19

20 City of Grovetown Budget TOTAL BUDGET Fund 100 General 1,023,982 Department 3005 Fire Department Account Title Amount Notes Salaries & Wages 774,918 3 new employees, 2 x Firefighters, 1 x Training LT; $120, Overtime 55, Health & Life Insurance - Allocated Retirement - Allocated Unemployment Insurance - Allocated Workers Compensation - Allocated Official/Administrative Services Professional Services 6,100 Added Cancer Insurance Premium; $3, Technical Services 19, Janitorial Service 1, Repairs and Maintenance 58, Rental of equipment and vehicles Prop, Veh, & Gen Liability Insurance - Allocated Communication Advertising Fees 1, Travel Costs & Reimbursements 1, Dues, Fees, Subscriptions 6,160 Increased from Education & Training 9, Drug Testing - Allocated Supplies 10, Natural Gas & Water - Allocated Electricity - Allocated Gasoline & Other Fuels 18, Small Equipment 7, Uniforms/Other Supplies 16, Capital Equipment 37,150 20

21 City of Grovetown Budget TOTAL BUDGET Fund 100 General 1,607,363 Department 4000 Streets & Sanitation Account Title Amount Notes Salaries & Wages 668,538 2 new employees; $47, Overtime 16, Health & Life Insurance - Allocated Retirement - Allocated Unemployment Insurance - Allocated Workers Compensation - Allocated Official/Administrative Services Professional Services Technical Services 1, Janitorial Service Repairs and Maintenance 53, Landfill Closing Rental of equipment and vehicles 4, Prop, Veh, & Gen Liability Insurance - Allocated Communication Advertising Fees Travel Costs & Reimbursements 4, Dues, Fees, Subscriptions 396 Increased from Education & Training 4, Drug Testing - Allocated Supplies 18, Natural Gas & Water - Allocated Electricity - Allocated Gasoline & Other Fuels 37, Garbage Disposal Service 775,000 Added Tipping Fees; $50, Small Equipment 4, Uniforms/Other Supplies 13, Capital Equipment 5,000 21

22 City of Grovetown Budget TOTAL BUDGET Fund 100 General 110,779 Department 5000 Maintenance Shop Account Title Amount Notes Salaries & Wages 77, Overtime Health & Life Insurance - Allocated Retirement - Allocated Unemployment Insurance - Allocated Workers Compensation - Allocated Official/Administrative Services - Allocation of Salaries Accounts for $60K reduction from Professional Services Technical Services Janitorial Service Repairs and Maintenance 22,000 Increased $12,000 from Rental of equipment and vehicles Prop, Veh, & Gen Liability Insurance - Allocated Communication Advertising Fees Travel Costs & Reimbursements Dues, Fees, Subscriptions - Increased from Education & Training 1, Drug Testing - Allocated Supplies 2, Natural Gas & Water - Allocated Electricity - Allocated Gasoline & Other Fuels 1, Small Equipment 4, Uniforms/Other Supplies 2, Capital Equipment - 22

23 City of Grovetown Budget TOTAL BUDGET Fund 100 General 480,814 *** Department 6000 Recreation Account Title Amount Notes Salaries & Wages 328,233 2 new employees, L&R Worker and Athletic Coordinator; $64, Overtime 6,761 ***MUST RELOOK*** Health & Life Insurance - Amounts to be allocated Retirement - Amounts to be allocated Unemployment Insurance - Amounts to be allocated Workers Compensation - Amounts to be allocated Official/Administrative Services Professional Services Technical Services 12,500 Added Social Archiving fees; $3, Janitorial Service Repairs and Maintenance 52,050 Increased $10,000 from Rental of equipment and vehicles 4, Prop, Veh, & Gen Liability Insurance - Amounts to be allocated Communication Advertising Fees 24, Travel Costs & Reimbursements 4, Dues, Fees, Subscriptions 900 Increased from Education & Training 1, Drug Testing - Amounts to be allocated Supplies 8, Natural Gas & Water - Amounts to be allocated Electricity - Amounts to be allocated Gasoline & Other Fuels 9, Small Equipment 2, Uniforms/Other Supplies 4, Capital Equipment 21,450 23

24 City of Grovetown Budget TOTAL BUDGET Fund 100 General 431,836 Department 7000 Planning & Zoning Account Title Amount Notes Salaries & Wages 344,696 2 new employees, Building Insp & City Planner; $60, Overtime Health & Life Insurance - Allocated Retirement - Allocated Unemployment Insurance - Allocated Workers Compensation - Allocated Official/Administrative Services Professional Services 8, average through May invoices for D&D - $728/month Technical Services 8,250 Use Software for possible upgrades; Code rewrite $3,975 (D&D and Municode services); ADDED N Janitorial Service Repairs and Maintenance 750 Two work trucks gaining another year in service Rental of equipment and vehicles Prop, Veh, & Gen Liability Insurance - Allocated Communication Advertising Fees 500 Increased number of public hearing notices and newspaper rates (10 $50) Planning Director - 3 conferences - $2,000 City Planner - 1 conference - $500 Codes Officer - 2 conferences - $1,800 Building Officials (2) Travel Costs & Reimbursements 5,500 1, Dues, Fees, Subscriptions 2,000 Director, City Planner, Code Increased Officer and 2 over Building 2018; Officials added Planning Comm & Planning Director - 3 conferences BZA - member $2,000 City training Planner ($6,840) - 1 conference - $500 Codes Officer - 2 conferences - $1,800 Building Officials (2) Education & Training 12, Drug Testing - Allocated Supplies 2,600 2 new employees to buy office supplies not currently budgeted Natural Gas & Water - Allocated Electricity - Allocated Gasoline & Other Fuels 4,400 under-budgeted in 2018 and add 1 vehicle Small Equipment 11,500 Office Computers furniture for 2 new employees; PLUS $5,000 a computer / monitor x Uniforms/Other Supplies 900 New Building Inspector Uniform(s) and work supplies Capital Equipment 30,000 Pick-up Vehicle Truck for new Building Inspector; $30,000 24

25 2019 General Fund Budget Summarized Projected Revenue Projected Expenditures % of 2019 Revenue Sources Total Revenues (projected) Property Taxes 29% $ 2,435,000 Local Option Sales Tax 28% 2,400,000 Other Taxes 22% 1,896,900 Garbage Fees 11% 900,000 Fines & Forfeitures 3% 269,500 Licenses, Fees & Permits 5% 418,000 Miscellaneous 1% 50,000 Total $ 8,369,400 $8,369,400 (Projected Revenue) = $8,369,400 (Projected Expenditures) Balanced 25

26 Capital Improvement Projects Funded for 2019 Whiskey Road Traffic Signal -- $460,000 (T-SPLOST ($160K) & GIRMA ($300K)) Magnolia Station Road -- ~ $400,000 (SPLOST / T-SPLOST) Potentially in 2019 Decorative Streetlights, Robinson Avenue Equipment Parking & Storage Building, vic Liberty Park o Leisure and Recreation Services (new) City Street Signage -- $110,000 (T-SPLOST) o Public Works (replace / upgrade current) Station 1 Roof / FD Renovation -- $100,000 (SPLOST) Liberty Park Community Center Roof (SPLOST / General Fund) Liberty Park Lower Field Parking Lot, Road Paving, Lights Time TBD, When Funds Available Sidewalks, Harlem Grovetown Road Sidewalks, Robinson Avenue Extend to Summerfield 35

27 2019 Budget Recap / Take-Aways General Fund Projected Revenue & Expenditures = $8,369,400 Adding 12 New Personnel, Police Vehicles and Equipment SPLOST & T-SPLOST implement capital improvement plan and life-cycle replacement (high dollar items - Fire Truck; other department vehicles; IT) Met Identified Priorities 37

28 Questions? 38

General Fund. General Fund Revenues Final Budget

General Fund. General Fund Revenues Final Budget General Fund General Fund Revenues Reserves 201,310 Ad Valorem Taxes (5.024) 1,121,000 Insurance Premium Tax (Excise) 80,000 Utility Service Tax - Electricity 205,000 Utility Service Tax - Water 54,780