SPECIAL REVENUE FUNDS

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1 SPECIAL REVENUE FUNDS INTEGRITY INNOVATION ACCOUNTABILITY COMMITMENT TO EXCELLENCE TEAMWORK This section provides a detailed spending plan to account for proceeds of specific revenue sources that are legally restricted for certain purposes. 311

2 City of Southlake Fund structure Chart City of Southlake Budgeted Funds Governmental Funds Proprietary Funds Special Revenue Funds -- Bicentennial Concessions -- Commercial Vehicle Enforcement -- Court Security -- Court Technology -- Crime Control & Prevention District -- Facility Maintenance Reserve -- Hotel Occupancy Tax -- Library Donations -- Park Dedication Fee -- Parks & Recreation Fund -- Public Art -- Recycling -- Red Light Camera -- Reforestation -- Southlake Parks Development Corporation -- Storm Water Utility -- Tax Increment Finance General Fund -- Strategic Initiative Fund -- Economic Development Investment Fund Debt Service Funds -- Debt Service -- Southlake Parks Development Corporation Debt Service Enterprise Fund Utility Fund Internal Service Fund -- Vehicle Replacement Fund 312

3 Introduction The City of Southlake has 50 funds with specific purposes which are defined by federal, state, or local laws. They include the General Fund which is used for general city operations, the Utility Fund which is used to support the City s water, sewer, drainage, and solid waste service, and a multitude of Special Revenue and Capital Project Funds. Simply stated, funds are set up like separate companies which must operate under specific parameters. For example, the City receives $0.02 of sales tax for every dollar spent in our city limits. One of those pennies goes to the General Fund and can be spent on general operating costs, like supplies, salaries, and general maintenance. The other penny is split between our Crime Control and Prevention District (CCPD) and the Southlake Parks Development Corporation (SPDC). These two units of the City of Southlake were voted on by the residents, but state law determines how that money is spent. We can only use it for the purposes outlined in the original referendum presented to the voters, so we set up separate funds to account for the revenues and expenditures of each unit. In another example the City receives proceeds from bonds issued for various projects. The Official Statement for a bond issue outlines how much money the City will receive, how that money will be repaid, and on what the money can be spent. This document is legally binding on City officials and is enforced by federal, state, and local laws. If the Official Statement says we received $12,000,000 for roadway improvements, City Council and management may not opt to spend it on equipment or supplies. The money is recorded in a Capital Project Fund for roadway improvements and can only be spent on roadway improvements. Although these examples are for three very specific funds, the same concept of expense restrictions applies to all 50 funds. As a result, reporting revenues and expenses for the City of Southlake includes 50 miniature financial statements in addition to a Citywide financial statement. It may appear that money is available to spend when in fact the majority of the money is restricted by law. The chart at left shows the structure of all of the City of Southlake s funds. This section of the budget document will focus on those special revenue funds that are highlighted. What are special revenue funds? Special revenue funds are general government funds where the source of revenue is dedicated to a specific purpose as described below: Bicentennial Concessions This fund accounts for revenues and expenditures dedicated for Bicentennial Park use. These funds are derived from a contract with Coca-Cola, with uses restricted as specified by the contract. Commercial Vehicle Enforcement This fund accounts for fines collected from commercial vehicle violations. Use of these funds is restricted for commercial vehicle enforcement, per State law. Court Security This fund accounts for a percentage of the monies collected from the payment of fines and forfeitures. Use of these funds is restricted for court security items, per State law. Court Technology This fund accounts for a percentage of the monies collected from the payment of fines and forfeitures. Use of these funds is restricted for purchase of court technology, per State law. Crime Control and Prevention District (CCPD) The half-cent sales tax collection to fund the Crime Control and Prevention District began in April 1998, with the first sales tax check received in June State law provides that a district s initial life is limited to five years. Voters 313

4 may continue the district by approval of a referendum. In February 2002, Southlake voters approved the continuation of the CCPD for 15 years. This fund has been used to build facilities for and support the Department of Public Safety. Facility Maintenance Reserve The purpose of this fund is to build capacity for future maintenance projects as we will have many needs to address as our facilities age. The Strategic Initiative Fund has provided seed money for this fund, an important element of our budget given the size and complexity of the City s facility infrastructure. For the upcoming fiscal year, we will continue our practice of transferring SIF money into this fund, but we are also budgeting expenses in the operating budget for facility projects. Hotel Occupancy Tax The Hotel Occupancy Tax is authorized under the Texas Tax Code, Chapter 351. The City of Southlake adopted Ordinance No. 769 in February 2000, levying a 7% tax on room receipts. The tax on rooms at the Hilton Hotel in Town Square is providing the revenues to the City in this category. The first expenditures from this fund were made in FY Use of these funds is restricted. Expenses must be authorized uses under the Texas Tax Code, Chapter 351. Library Donations This fund accounts for library donations collected. Use of these funds is restricted for library purposes. Park Dedication This fund accounts for dedication fees on new development. Use of park dedication fees is restricted to park improvements and primarily used for capital expenses. Parks and Recreation Fund This fund accounts for resources restricted for use by the Community Services department. Such funds include event and other sponsorship funds collected through the City s sponsorship program. Public Art The Public Art Fund was established to account for funding that is available for the promotion, creation, and/or installation of public art throughout the City of Southlake. Recycling This fund accounts for an annual payment to the City made by the City s solid waste services provider, per the terms of the service contract. Red Light Camera This fund accounts for funds collected from violations issued from the City s red light enforcement camera system. Funds collected by the City of Southlake as a result of violations/citations issued must be used for traffic safety programs, per State law. Reforestation This fund accounts for monies derived from assessments related to the tree preservation ordinance and policies. Southlake Parks Development Corporation (SPDC) The Southlake Parks Development Corporation was formed when Southlake voters approved the special levy of a half-cent sales tax in the mid-1990s. The half-cent, which generates about $5 million per year, is dedicated toward the acquisition and development of Southlake s park land. The specific projects are identified in the City s Capital Improvements Program (CIP). The City may spend the funds for operational or capital projects. 314

5 Storm Water Utility This fund accumulates dollars collected by the storm water utility fee paid monthly by the owners of all of Southlake s developed properties. These fees provide a funding source for maintenance, repair, and construction of storm water facilities, and can only be spent for these purposes. The monthly storm water fee is the same for all residential dwelling units. Residential properties are charged $8 per month for each dwelling unit that is on the property. Fees for non-residential properties are calculated individually in proportion to each property s storm water runoff potential. Tax Increment Finance District Tax Increment Reinvestment Zone (TIRZ) Number One or the Tax Increment Finance (TIF) District was created in 1997, with an effective beginning date of January 1, 1998 to encourage quality commercial development in the City. Incremental values subsequent to January 1997 are taxed at the City s tax rate of $.462 per $100 of assessed value; however, 100% of the ad valorem tax revenues are utilized within the District, rather than being allocated to the City s overall budget. These funds pay for public projects in Town Square, such as water, sewer and roads within the District. Overlapping taxing entities, including Tarrant County, Tarrant County College District, Tarrant County Hospital District, and the Carroll Independent School District have agreed to participate at varying levels in the TIF District by assigning their ad valorem tax dollars as well. How are special revenue funds used? The charts on the following page illustrate all City revenues and expenditures and show that the General Fund and Utility Fund account for about 70% of revenues and expenditures (to read more about these funds see the General Fund and Utility Fund sections). These charts also show that aside from debt service, special revenue funds account for the remainder. So what does this mean for Southlake? By utilizing special revenue funds, the City is able to strategically invest dollars in projects that can be funded through dedicated revenue streams rather than spreading these costs to the property taxpayers by spending General Fund property tax revenues. Two of the City s largest special revenue funds are the CCPD Fund and the SPDC Fund both of which were formed when Southlake voters approved special sales tax levies in the 1990s to support the development of public safety and park facilities. Since their inception, CCPD and SPDC have collected over $65 million and $66 million dollars, respectively and through these funds, the City has been able to build numerous public projects without needing to rely on property tax dollars to fund their construction. For example, the construction of DPS Headquarters (completed in 2008) and DPS North (completed in 2013) have been completely funded through CCPD. On the SPDC side, improvements to Bicentennial Park, the acquisition of land and subsequent development of Bob Jones Park as well as the Bob Jones Nature Center and recently-completed North Park have all been funded through SPDC sales tax revenues. See chart at right for additional project information. SPDC Project Funding since

6 Where the Money Comes From (All Funds) Special Revenue Funds Where the Money Goes (All Funds) 316

7 Fund Summaries & FY 2015 Highlights 317

8 Bicentennial Concession Fund This fund accounts for revenues and expenditures dedicated for Bicentennial Park use. These funds are derived from a contract with Coca-Cola, with uses restricted as specified by the contract. Permits/Fees $0 $0 $0 $0 0.0% $0 $0 0.0% Miscellaneous % % Interest % % Total Revenues $1 $0 $0 $0 0.0% $0 $0 0.0% Parks and Recreation $0 $0 $0 $0 0.0% $ % Park Improvements % % Land % % Total Expenditures $0 $0 $0 $0 0.0% $0 $0 0.0% Net Revenues $1 $0 $0 $0 $0 $0 Bond proceeds $0 $0 $0 $0 Transfer to other funds $0 $0 $0 $0 Total Other Sources/(Uses) $0 $0 $0 $0 Beginning Fund Balance $37,680 $37,681 $37,681 $37,681 Ending Fund Balance $37,681 $37,681 $37,681 $37,681 The proposed budget reflects no revenues for FY 2015 because the contract has expired. No expenses are budgeted. The proposed budget anticipates an ending fund balance of $37,

9 Commercial Vehicle Enforcement Fund This fund accounts for fines collected from commercial vehicle violations. Use of these funds is restricted for commercial vehicle enforcement, per State law. Fines and forfeitures $72,448 $59,915 $83,000 $23, % $85,000 $25, % Interest % % Total Revenues $72,448 $59,915 $83,000 $23, % $85,000 $25, % Personnel $109,643 $120,829 $114,428 ($6,401) -5.3% $116,312 (4,517) -3.7% Operations 4,633 8,492 8, % 8,392 (100) -1.2% Capital % % Total Expenditures $114,276 $129,321 $122,920 ($6,401) -4.9% $124,704 ($4,617) -3.6% Net Revenues ($41,828) ($69,406) ($39,920) $29,486 ($39,704) $29,702 Transfer from other funds $65,000 $70,000 $40,000 $40,000 Total Other Sources/(Uses) $65,000 $70,000 $40,000 $40,000 Beginning Fund Balance $2,890 $26,062 $26,062 $26,142 Ending Fund Balance $26,062 $26,656 $26,142 $26,438 State law requires that fines and forfeitures associated with commercial vehicle enforcement activities be segregated for accounting purposes. Therefore, a new fund was established for FY 2013 as we began implementation of our program. Due to the newness of the program, start-up expenses currently exceed revenue; therefore, the FY 2015 budget includes a transfer in of $40,000 from the General Fund. For FY 2015 we are proposing total revenues of $85,000. Expenses total $124,704. The ending fund balance is projected to be $26,

10 Court Security Fund This fund accounts for a percentage of monies collected from the payment of fines and forfeitures. Use of these funds is restricted for court security items, per State law. Fines and forfeitures $41,677 $3,500 $35,000 $31, % $35,000 $31, % Interest 55 2, (1,800) -90.0% 200 (1,800) -90.0% Total Revenues $41,732 $5,500 $35,200 $29, % $35,200 $29, % Personnel $33,109 $57,716 $57,716 $0 0.0% $59,518 1, % Operations 2,813 8,525 7,100 (1,425) -16.7% 14,120 5, % Capital % % Total Expenditures $35,922 $66,241 $64,816 ($1,425) -2.2% $73,638 $7, % Net Revenues $5,810 ($60,741) ($29,616) $31,125 ($38,438) $22,303 Transfer to other funds $0 $0 $0 $0 Total Other Sources/(Uses) $0 $0 $0 $0 Beginning Fund Balance $459,169 $464,979 $464,979 $435,363 Ending Fund Balance $464,979 $404,238 $435,363 $396,925 The proposed budget anticipates revenues of $35,200. The beginning fund balance is $435,363. Proposed expenditures of $73,638 are planned to enhance the overall safety of the court with the use of security personnel. The projected ending fund balance is $396,

11 Court Technology Fund This fund accounts for a percentage of monies collected from the payment of fines and forfeitures. Use of these funds is restricted, per State law. Fines and forfeitures $55,502 $45,000 $50,000 $5, % $45,000 $0 0.0% Interest 37 2, (1,900) -95.0% 100 (1,900) -95.0% Total Revenues $55,539 $47,000 $50,100 $3, % $45,100 ($1,900) -4.0% Personnel $0 $0 $0 $0 0.0% $ % Operations 7,684 12,750 13, % 20,250 7, % Capital 0 18,800 16,800 (2,000) -10.6% 15,000 (3,800) -20.2% Total Expenditures $7,684 $31,550 $29,800 ($1,750) -5.5% $35,250 $3, % Net Revenues $47,855 $15,450 $20,300 $4,850 $9,850 ($5,600) Transfer to other funds $0 $0 $0 $0 Total Other Sources/(Uses) $0 $0 $0 $0 Beginning Fund Balance $310,901 $358,756 $358,756 $379,056 Ending Fund Balance $358,756 $374,206 $379,056 $388,906 The proposed budget anticipates revenues of $45,100. Proposed expenditures of $35,250 are planned including funding for projects to optimize the use of technology for municipal court: Dallas warrant regional interface $13,500 Warrant tracking software $15,000 Computer equipment $ 6,750 The projected ending fund balance is $388,

12 Crime Control & Prevention District (CCPD) Fund Special Revenue Funds The half-cent sales tax collection to fund the Crime Control and Prevention District (CCPD) began in April 1998, with the first sales tax check received in June State law provides that a district s initial life is limited to five years. Voters may continue the district by approval of a referendum. In February 2002, Southlake voters approved the continuation of the CCPD for 15 years. The use of District funds are defined by State law. In addition, Southlake voters reviewed general plans for the use of the funds when approving the sales tax. The primary use of the funds is for one-time, non-recurring expenses related to public safety facilities. Operational expenses are limited since the District will sunset in Sales Tax $5,571,464 $5,650,000 $6,400,000 $750, % $6,592,000 $942, % Miscellaneous Income $0 $0 $0 $0 0.0% $0 ($0) 0.0% Interest Income $136 $3,500 $500 ($3,000) -85.7% $500 ($3,000) -85.7% Total Revenues $5,571,600 $5,653,500 $6,400,500 $747, % $6,592,500 $939, % Personnel $157,224 $584,407 $557,946 ($26,461) -4.5% $594,986 $10, % Operations $101,997 $251,692 $189,966 (61,726) -24.5% $111,054 (140,638) -55.9% Capital $981,061 $0 $0 (0) % $18,000 18, % Total Expenditures $1,240,282 $836,099 $747,912 ($88,187) -10.5% $724,040 ($112,059) -13.4% Net Revenues $4,331,318 $4,817,401 $5,652,588 $835,187 $5,868,460 $1,051,059 Transfers In-SPDC $0 $0 $0 $0 Transfer out-crime Control CIP ($3,000,000) ($1,000,000) ($1,000,000) $0 Transfers Out-General Fund/Debt Service (2,176,740) (4,245,275) (4,245,275) (4,281,600) Total Other Sources (Uses) ($5,176,740) ($5,245,275) ($5,245,275) ($4,281,600) Beginning Fund Balance $5,162,444 $4,317,022 $4,317,022 $4,724,335 Ending Fund Balance $4,317,022 $3,889,148 $4,724,335 $6,311,195 For FY 2015, $6,592,000 is anticipated in sales tax collections for the District, along with $500 in interest income for total revenues of $6,592,500. This is a projected increase of 16.6% over the FY 2014 Adopted Budget. Total operating expenditures are proposed at $724,040 for FY Proposed expenditures include ongoing funding of the School Resource Officer (SRO) program. We are also proposing the purchase of a secure server to store digital evidence to ensure we are able to meet the expectations of the Tarrant County District Attorney s Office. A transfer of $263,700 to the General Fund is planned for an indirect charge. Also planned is a debt service transfer of $4,017,900. The ending fund balance for the CCPD Operating Fund is projected at $6,311,

13 Facility Maintenance Fund The purpose of this fund is to build capacity for future maintenance projects as we will have many needs to address as our facilities age. The Strategic Initiative Fund has provided seed money for this fund, an important element of our budget given the size and complexity of the City s facility infrastructure. For FY 2015 we will continue our practice of transferring SIF money into this fund, but we are also budgeting expenses in the operating budget for facility projects. Interest 3,857 5,000 3,000 (2,000) -40.0% 4,000 (1,000) -20.0% Total Revenues $3,857 $5,000 $3,000 ($2,000) 0.0% $4,000 ($1,000) -20.0% Operations $111,693 $133,000 $133,000 $0 0.0% $130,000 (3,000) -2.3% Capital % % Total Expenditures $111,693 $133,000 $133,000 $0 0.0% $130,000 ($3,000) -2.3% Net Revenues ($107,836) ($128,000) ($130,000) ($2,000) ($126,000) $2,000 Transfer from other funds $400,000 $600,000 $600,000 $600,000 Transfer to other funds ($0) ($0) ($0) ($0) Total Other Sources/(Uses) $400,000 $600,000 $600,000 $600,000 Beginning Fund Balance $1,547,004 $1,839,168 $1,839,168 $2,309,168 Ending Fund Balance $1,839,168 $2,311,168 $2,309,168 $2,783,168 In FY 2015, we are proposing a transfer of $600,000 from the SIF. The beginning fund balance is $2,309,168. We anticipate interest revenue of $4,000. City staff currently manages over 800,000 square feet of facility infrastructure, including the recently-opened DPS North Facility. Much of the smaller daily maintenance efforts of the facilities are absorbed into the various operating budgets as appropriate. However, we recognize that it is important to have a proactive maintenance program that addresses larger scale projects and that prudently plans for the future as the facilities age. This fund was put in place as a way to plan for the future. Ending fund balance is projected at $2,783,

14 Hotel Occupancy Tax Fund The Hotel Occupancy Tax is authorized under the Texas Tax Code, Chapter 351. The City of Southlake adopted Ordinance No. 769 in February 2000, levying a 7% tax on room receipts. The tax on rooms at the Hilton Hotel in Town Square is providing the revenues to the City in this category. The first expenditures from this fund were made in FY Use of these funds is restricted. Expenses must be authorized uses under the Texas Tax Code, Chapter 351. Taxes $888,855 $879,176 $914,343 $35, % $926,065 $46, % Interest 135 2, (1,500) -75.0% 500 (1,500) -75.0% Total Revenues $888,990 $881,176 $914,843 $33, % $926,565 $45, % Personnel $138,882 $183,613 $183,613 $0 0.0% $196,508 12, % Operations 476, , ,190 (14,041) -2.1% 557,954 (105,277) -15.9% Capital (0) % % Total Expenditures $615,819 $846,844 $832,803 ($14,041) -1.7% $754,462 ($92,382) -10.9% Net Revenues $273,171 $34,332 $82,040 $47,708 $172,103 $137,771 Transfer to other funds ($160,742) ($167,423) ($173,820) ($376,048) Total Other Sources/(Uses) ($160,742) ($167,423) ($173,820) ($376,048) Beginning Fund Balance $1,246,465 $1,358,894 $1,358,894 $1,267,113 Ending Fund Balance $1,358,894 $1,225,803 $1,267,113 $1,063,168 For FY 2015, revenues are estimated at $926,565. The operating budget currently includes funding for the Marketing and Tourism Manager, a Sales and Services Coordinator and a portion of the cost of the Economic Development/ Tourism Director and administrative support staff costs directly attributable to tourism. Planned project expenditures for FY 2015 include funds to add an event to the City s special event offerings. The 50th Annual Academy of Country Music Awards will be held at AT&T Stadium in Arlington on Sunday, April 19, We are hoping to capitalize on the tourism this event will bring to North Texas in much the same way that we did when the Superbowl was held in our region. We are proposing to host an event on the preceding Saturday to celebrate country music and draw visitors to our city. $60,000 has been budgeted for this purpose. This expense will complement our existing event marketing and advertising efforts. Total planned expenditures for this fund for FY 2015 are $754,462. The budget also proposes a transfer of $138,985 to the Public Art Fund and a transfer of $200,000 to the Capital Improvements Program for pre-development funds for Visitor Information Center implementation. Note that the Southlake 2030 Economic Development and Tourism Master Plan includes recommended actions for developing and operating a Visitor Information Center. The ending fund balance is projected at $1,063,

15 Library Donation Fund This fund accounts for library donations collected. Use of these funds is restricted for library purposes. Donations $21,180 $8,000 $11,500 $3, % $8,000 $0 0.0% Interest % % Total Revenues $21,181 $8,050 $11,550 $3, % $8,050 $0 0.0% Special Projects $8,758 $5,500 $16,788 $11, % $8,000 2, % Library supplies % % Capital % % Total Expenditures $8,758 $5,500 $16,788 $11, % $8,000 $2, % Net Revenues $12,423 $2,550 ($5,238) ($7,788) $50 ($2,500) Transfer to other funds $0 $0 $0 $0 Total Other Sources/(Uses) $0 $0 $0 $0 Beginning Fund Balance $3,421 $15,844 $15,844 $10,606 Ending Fund Balance $15,844 $18,394 $10,606 $10,656 The proposed budget anticipates a beginning fund balance of $10,606. Staff is anticipating approximately $8,000 in donations and the expenditures will be for special projects, which are often defined by the donor. Ending fund balance is projected at $10,

16 Park Dedication Fee Fund This fund accounts for dedication fees on new development. Use of park dedication fees is restricted to park improvements and primarily used for capital expenses. Permits/Fees $116,414 $30,000 $80,000 $50, % $30,000 $0 0.0% Miscellaneous % % Interest 5 1, (1,250) -83.3% 250 (1,250) -83.3% Total Revenues $116,419 $31,500 $80,250 $48, % $30,250 ($1,250) -4.0% Parks and Recreation $0 $0 $0 $0 0.0% $ % Park Improvements % % Land % % Total Expenditures $0 $0 $0 $0 0.0% $0 $0 0.0% Net Revenues $116,419 $31,500 $80,250 $48,750 $30,250 ($1,250) Transfer from other funds $0 $0 $0 $0 Transfer to other funds $0 $0 $0 ($235,000) Total Other Sources/(Uses) $0 $0 $0 ($235,000) Beginning Fund Balance $118,843 $235,262 $235,262 $315,512 Ending Fund Balance $235,262 $266,762 $315,512 $110,762 The proposed budget reflects revenues of $30,000 in fees and $250 in interest earnings for total revenues of $30,250. The proposed budget anticipates a beginning fund balance of $315,512. For FY 2015, no projects are proposed for this fund; however, a transfer of $235,000 to the Capital Improvement Program (CIP) for Chesapeake Park improvements has been proposed. This project complements a drainage project planned for the area in FY The ending fund balance is projected to be $110,

17 Parks and Recreation Fund This fund accounts for resources restricted for use by the Community Services department. Such funds include event and other sponsorship funds collected through the City s sponsorship program. Donations/Sponsorships $391 $0 $46,590 $46, % $44,000 $44, % Miscellaneous % % Interest % % Total Revenues $396 $0 $46,615 $46, % $44,200 $44, % Parks and Recreation $0 $0 $0 $0 0.0% $44,000 44, % Park Improvements % % Land % % Total Expenditures $0 $0 $0 $0 0.0% $44,000 $44, % Net Revenues $396 $0 $46,615 $46,615 $200 $200 Transfer from other funds $0 $0 $0 $0 Transfer to other funds $0 $0 $0 $0 Total Other Sources/(Uses) $0 $0 $0 $0 Beginning Fund Balance $39,572 $39,968 $39,968 $86,583 Ending Fund Balance $39,968 $39,968 $86,583 $86,783 Planned expenses in this fund are directed toward enhancing City special events, programs, athletic fields and parks for which sponsorships are granted. The funds received through sponsorships assist with offsetting enhanced services offered to the community. The proposed budget reflects revenues of $44,000 in donations and sponsorships and $200 in interest earnings for total revenues of $44,000. The proposed budget anticipates a beginning fund balance of $86,853. Expenses are estimated at $44,000 leaving the fund with a projected fund balance of $86,

18 Public Art Fund The Public Art Fund was established to account for funding that is available for the promotion, creation, and/or installation of public art throughout the City of Southlake. Miscellaneous $140 $0 $0 $0 0.0% $0 $0 0.0% Interest Income $27 $300 $300 $0 0.0% $300 $0 0.0% Total Revenues $167 $300 $300 $0 $300 $0 Operations $34,692 $49,500 $46,610 ($2,890) -5.8% $50,500 $1, % Capital $0 $145,000 $0 (145,000) % $50,000 (95,000) -65.5% Total Expenditures $34,692 $194,500 $46,610 ($145,000) -74.6% $100,500 ($94,000) -48.3% Net Revenues ($34,525) ($194,200) ($46,310) $147,890 ($100,200) $94,000 Transfers In-Hotel $126, , ,226 5, ,985 $6,808 Transfers Out $0 Total Other Sources (Uses) $126,901 $132,176 $137,226 $0 $138,985 Beginning Fund Balance $263,484 $355,860 $355,860 $446, Ending Fund Balance $355,860 $293,836 $446,776 $485,561 The proposed budget shows $300 in interest income based on a beginning fund balance of $446,776. The law providing for the Hotel Occupancy Tax allows up to 15% of the revenues to be used for public art purposes. Because this source of funding comes in the form of a transfer, it is shown below the line. For FY 2015 the transfer is estimated at $138,985. For FY 2015, expenditures are estimated at $100,500. The Public Art Fund will provide the source of support for the City s ongoing relationship with the APEX Arts League, Arts Council Northeast, and the Southlake Arts Council by providing funding for various projects such as public art displays and event support. The budget also includes funding for the proposed sculpture garden concept, originally planned to be initiated in FY (You will note that the FY 2014 budget has been reduced accordingly.) The ending fund balance for the Public Art Fund is estimated at $485,

19 Recycling Fund This fund accounts for an annual payment to the City made by the City s solid waste services provider, per the terms of the service contract. Recycling Recovery $6,000 $6,000 $6,000 $0 0.0% $6,000 $0 0.0% Interest (470) -94.0% 30 (470) -94.0% Total Revenues $6,004 $6,500 $6,030 ($470) -7.2% $6,030 ($470) -7.2% Special Projects $0 $0 $0 $0 0.0% $ % Recycling Supplies % % Capital % % Total Expenditures $0 $0 $0 $0 0.0% $0 $0 0.0% Net Revenues $6,004 $6,500 $6,030 ($470) $6,030 ($470) Transfer to other funds $0 $0 $0 $0 Total Other Sources/(Uses) $0 $0 $0 $0 Beginning Fund Balance $22,643 $28,647 $28,647 $34,677 Ending Fund Balance $28,647 $35,147 $34,677 $40,707 The City s contract for solid waste services provides for an annual payment to the City of $6,000 for a total projected revenue of $6,030 including interest. Note that the beginning fund balance is $34,677. The proposed budget includes no planned expenditures for FY The ending fund balance is $40,

20 Red Light Camera Fund This fund accounts for funds collected from violations issued from the City s red light enforcement camera system. Funds collected by the City of Southlake as a result of violations/citations issued, must be used for traffic safety programs, per State law. Fines and forfeitures $906,716 $1,072,838 $831,278 ($241,560) -23% $910,062 ($162,776) -15% Interest Income $72 $1,500 $200 ($1,300) -87% $200 ($1,300) -87% Total Revenues $906,788 $1,074,338 $831,478 ($242,860) $910,262 ($162,776) Personnel 58,204 54,334 54, % 55,690 1,356 2% Operations 649, , ,720 (57,000) -9% 638,230 (30,490) -5% Capital $0 $163,000 $13,000 (150,000) -92% $43,000 (120,000) -74% Total Expenditures $707,789 $886,054 $679,054 ($207,000) -23% $736,920 ($149,134) -17% Net Revenues $198,999 $188,284 $152,424 ($35,860) $173,342 ($14,942) Transfers In- $ $0 Transfers Out - (395,000) (170,000) (320,000) (150,000) (200,000) ($30,000) Total Other Sources (Uses) ($395,000) ($170,000) ($320,000) ($150,000) ($200,000) Beginning Fund Balance $797,969 $601,968 $601,968 $434, Ending Fund Balance $601,968 $620,252 $434,392 $407,734 The City of Southlake collects 50% of the gross revenue generated from the violations issued and collected upon as a result of the program. The City is required to remit 50% of the gross revenue to the State, excluding program expenditures. Funds collected by the City of Southlake must be used for traffic safety programs. Projected revenue for FY 2015 includes $910,062 in fines and forfeitures, and $200 interest income for total revenue of $910,262. For FY 2015, we are proposing the use of these funds for crosswalk infrastructure at Watermere Drive, which directly address the City s Safety and Security Focus Area. Also included is a proposed transfer of $200,000 to the Capital Improvements Program to fund the City s portion of the construction of a traffic signal at South Kimball Avenue and Continental Boulevard which is being constructed in partnership with an adjacent development. The beginning fund balance for the Red Light Camera Fund is $434,392. Ending fund balance for FY 2015 is projected at $407,

21 Reforestation Fund This fund accounts for monies derived from assessments related to the tree preservation ordinance and policies. Permits/Fees $6,752 $5,000 $35,000 $30, % $5,000 $0 0.0% Miscellaneous % % Interest (350) -70.0% 150 (350) -70.0% Total Revenues $7,486 $5,500 $35,265 $29, % $5,150 ($350) -6.4% Parks and Recreation $0 $0 $0 $0 0.0% $ % Reforestation 52,164 60,000 60, % 30,000 (30,000) -50.0% Capital % % Total Expenditures $52,164 $60,000 $60,000 $0 0.0% $30,000 ($30,000) -50.0% Net Revenues ($44,678) ($54,500) ($24,735) $29,765 ($24,850) $29,650 Transfer to other funds $0 $0 $0 $0 Total Other Sources/(Uses) $0 $0 $0 $0 Beginning Fund Balance $113,907 $69,229 $69,229 $44,494 Ending Fund Balance $69,229 $14,729 $44,494 $19,644 The proposed budget reflects permits/fees of $5,000 and interest income of $150 for total revenue of $5,150. It anticipates a beginning fund balance of $44,494. Expenditures are budgeted at $30,000 for FY Per our normal practice, we have budgeted funds for the street tree program and tree maintenance [$30,000]. The activities supported by the Reforestation Fund support the Council s desire for quality development by ensuring that the natural environment is protected and preserved, where possible, or at a minimum replaced. The ending fund balance is projected at $19,

22 Southlake Parks Development Corporation (SPDC) Fund Special Revenue Funds The Southlake Parks Development Corporation, a citizen-approved, development corporation established to develop and operate park and recreational facilities, uses a half-cent sales tax for all uses permitted by State law. The operating fund is used to finance, develop and operate park and recreation facilities, while the debt service fund is used to account for the accumulation of financial resources for payment of long-term principle and interest costs for SPDC improvements. The uses of this fund are restricted to those allowed by law and approved by the Board of Directors. Sales Tax $5,663,175 $5,650,000 $6,400,000 $750, % $6,592,000 $942, % Rental Income 153, , , % 153, % Interest 7,677 14,000 7,500 (6,500) -46.4% 7,500 (6,500) -46.4% Total Revenues $5,824,676 $5,817,816 $6,561,316 $743, % $6,753,316 $935, % Personnel $51,352 $102,976 $102,976 $0 0.0% $106,658 $3, % Operations $130,452 $472,000 $457,100 (14,900) -3.2% $682, , % Capital $152,824 $158,000 $97,789 (60,211) -38.1% $190,000 32, % Total Expenditures $334,628 $732,976 $657,865 ($75,111) -10.2% $979,258 $246, % Net Revenues $5,490,048 $5,084,840 $5,903,451 $818,611 $5,774,058 $689,218 Transfers Out (4,296,433) (5,918,311) (5,968,311) $50,000 (4,154,422) (1,763,889) Proceeds from C.O. Sale Total Other Sources (Uses) ($4,296,433) ($5,918,311) ($5,968,311) ($4,154,422) Beginning Fund Balance $6,223,207 $7,416,822 $7,416,822 $7,351,962 Ending Fund Balance $7,416,822 $6,583,351 $7,351,962 $8,971,598 The SPDC Operating Fund is projected to receive $6,592,000 in sales tax revenue, $153,816 in rental income, and $7,500 in interest earnings for total projected FY 2015 revenue of $6,753,316. This represents a projected 16.1% increase over the FY 2014 Adopted Budget. Total expenditures for the Operating Fund are proposed at $979,258. This is a 33.6% increase over the FY 2014 Adopted Budget. The Southlake Parks Development Corporation Board of Directors, in partnership with the Southlake Parks and Recreation Board, approved the proposed operating budget at the August 12, 2014 joint meeting. The proposed FY 2015 budget includes $682,600 for operations, continuing the move of selected expenses from the General Fund to SPDC. This represents about 14.3% of the current park maintenance costs. It is anticipated that over time additional costs will be transitioned to SPDC. Also included is funding for joint use of facility costs ($85,000), park sign plan/installation ($80,000), Contract landscape maintenance ($400,000), landscape replacement program ($50,000), ground master mower ($75,000), Bicentennial parking lot striping ($10,000), and safety storage building ($55,000). The proposed ending fund balance for the SPDC operating fund will be $8,971,

23 Storm Water Utility Fund On October 17, 2006, the City Council established a Storm Water Utility System. This utility requires a monthly fee for all of Southlake s developed properties. These fees provide a funding source for maintenance, repair, and construction of storm water facilities, and can only be spent for these purposes. The monthly storm water fee is the same for all residential dwelling units. Residential properties are charged $8 per month for each dwelling unit that is on the property. Fees for non-residential properties are calculated individually in proportion to each property s storm water runoff potential. For project details, see the CIP section of this document. Stormwater-residential $811,770 $785,000 $817,800 $32, % $819,850 $34, % Stormwater-commercial 519, , ,300 26, % 527,600 27, % Interest 0 1,500 1, % 1, % Total Revenues $1,330,817 $1,286,500 $1,345,600 $59, % $1,348,950 $62, % Personnel $105,828 $128,687 $128,687 $0 0.0% $114,927 ($13,760) -10.7% Operations $323,220 $383,739 $383, % $338,239 (45,500) -11.9% Capital $85,887 $0 $ % $166, , % Total Expenditures $514,935 $512,426 $512,426 $0 0.0% $619,616 $107, % Net Revenues $815,882 $774,074 $833,174 $59,100 $729,334 ($44,740) Transfers Out (595,854) (895,632) (897,996) $2,364 (1,483,405) 587,773 Proceeds from C.O. Sale Total Other Sources (Uses) ($595,854) ($895,632) ($897,996) ($1,483,405) Beginning Fund Balance $2,250,173 $2,470,201 $2,470,201 $2,405,379 Ending Fund Balance $2,470,201 $2,348,643 $2,405,379 $1,651,308 For FY 2015, total revenues for this fund are projected at $1,348,950 including $1,500 in interest earnings. This is an increase of 4.9% when compared to the FY 2014 Adopted Budget. Planned expenditures for FY 2015 total $619,616, including $114,927 in personnel expenses and $338,239 in operational costs. These costs include a storm water engineer (funded first in FY 2009), contract engineering services (surveying, etc.), contract labor for drainage projects, and materials all budgeted to ensure that we are able to adequately manage and respond to identified public drainage issues. We are also proposing to purchase a mechanical street sweeper for FY The purchase will allow us to bring this function in-house for better performance. The cost of the sweeper is estimated at $166,450. A transfer to the Debt Service Fund of $194,447 is planned, $53,958 to the General Fund for indirect charges, and a $1,235,000 transfer to the Capital Improvements Program for drainage projects, for total transfers of $1,483,405. The ending fund balance is projected at $1,651,308. The expenses are necessary to improve and maintain public drainage ways throughout the City. 333

24 Tax Increment Finance (TIF) District Fund Special Revenue Funds The Southlake Tax Increment Reinvestment Zone #1 was established to provide a tax increment financing mechanism to facilitate high quality development in the southeast area of the city. Created by Ordinance No. 682 in September 1997, TIRZ #1 is set to expire on September 30, TIRZ fund uses are restricted. They are primarily used for paying the debt for infrastructure improvements in TIRZ #1 and are not available for any operational purposes. The projects funded have been identified in the TIRZ #1 Project & Financing Plan, adopted by the Board of Directors in August Ad Valorem $6,826,388 $6,642,975 $7,248,842 $605, % $6,729,476 $86, % Interest Income $238 $2,000 $1,000 ($1,000) -50.0% $1,000 ($1,000) -50.0% Total Revenues $6,826,626 $6,644,975 $7,249,842 $604, % $6,730,476 $85, % Operations $3,572,221 $3,254,686 $3,834, , % $3,703, , % Total Expenditures $3,572,221 $3,254,686 $3,834,118 $579, % $3,703,170 $448, % Net Revenues $3,254,405 $3,390,289 $3,415,724 $25,435 $3,027,306 ($362,983) Transfers Out-General Fund Transfers Out -Debt Service (3,674,759) (3,288,465) (3,288,465) (3,258,668) Total Other Sources (Uses) (3,674,759) ($3,288,465) ($3,288,465) ($3,258,667) Beginning Fund Balance $4,718,865 $4,298,511 $4,298,511 $4,425,770 Prior period adjustment Ending Fund Balance $4,298,511 $4,400,335 $4,425,770 $4,194,408 The incremental value assigned to TIRZ #1 for the 2014 tax year is $347,428,074, which is a 4.8% increase from the valuation for the 2013 tax year. This translates into anticipated revenues for the TIF District Fund of $6,730,476, including interest income. Revenue projections include estimated CISD payments based on a three year average. Total expenditures for FY 2015 are proposed at $3,703,170. These expenditures are attributable to CISD TIRZ #1 projects identified in the project and financing plan. A transfer to the Debt Service Fund in the amount of $3,258,668 is budgeted to fund the debt repayment for bonds issued for TIRZ #1 projects. The ending balance for this fund is projected at $4,194,

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