Members Present: Dana, Kevin, Paul, Jenny B., Jeff P., Sam R., Matt F., Tammy, Wink, Sharon, Karl, Kari, Holly, Kris, Dawn, Jen, Heidi, Joe, Josh

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1 STMA Youth Hockey Association Board of Directors Working Meeting Agenda November 17, 2014 Members Present: Dana, Kevin, Paul, Jenny B., Jeff P., Sam R., Matt F., Tammy, Wink, Sharon, Karl, Kari, Holly, Kris, Dawn, Jen, Heidi, Joe, Josh Call to Order 7:04 Approved - October Meeting Minutes Approved - November Agenda OPEN FORUM Chris Hansen - Update on rink Some people involved have changed due to the recent elections Still working towards an Arena and making progress. This takes lots of planning. All entities acknowledge the need for more ice as well as for a venue that can house other sports and bring shows and events into town. All entities working towards this goal in the next 4 years. Executive Board President s Report Josh Mite program has 203 skaters registered - WOW! Amazing work by Matt W, Jenny, Kevin, Registration - by all really!! Erika Zins is the new Ice Scheduler. We thank her for helping us. Fall Clean Up - for the first time we have done this it went awesome. We need to do more PR things - Heidi to work on Hockey Development Report Paul HOC Meeting on Thursday at 8PM - Discuss skill clinics and get a feeling on how season is going thus far. Injury reports need to be sent to Jeff Swenson. He needs to know because of billing. He can also take to D5. He will just need to file monthly. Secretary s Report Jen MN Wild Magazine Sales David Berg Coordinating SportsStar Photography is doing our photos again this year. Scheduling to start soon. Set for 12/11 and maybe 12/18 Bantam/U14 - Parent Night for last year skaters Want to do a fundraiser? Contact Tammy Tupper Treasurer s Report Jeff Coordinator Reports District 5 Report - Karl Anderson Coaches get levels done, background checks done and Safesport done by 12/31 or you will be redlined. Team Managers get your scoresheets in. Holly will be advised of fines from Josh. Free Goalie Training Days in Hutch (see attached) Reebok High Performance gift cards - given to Josh to hand out

2 Initiation Kevin Jocelyn and Jenny Bilicki D5 game scheduling. Need a plan from Mite coaches. Jenny willing to go but wants to bring a coach with. 2nd round of evals going on. Gold level posted. 3 all girls teams. 38 girls playing hockey! Squirt - Kari Wise Squirt B1 s accepted and are going to Fargo Tournament Dryland is mandatory Josh talking to Kurt with Acceleration the concerns coaches have on the treadmill. Dryland concerns at any level should go to the HOC Level Coordinator PeeWee - Sam Rasmussen Coon Rapids tourney - AA team has pulled out of tourney Bantam - Matt Fitch Girls Coordinator/Recruitment and Retention Rep- Matt Weimer Registration - Kristen Huber/Jess Vankuyk Waiting for Mite teams to be finalized so rosters can be created. Website/PR Heidi Schendt STMA s Academic Excellence Program Dawn Brommer The end of the trimester is on November 25th. Please B honor roll report cards or S or A marks in the younger years to academicexcellencestmahockey@gmail.com by December 12th! Fundraising - Tammy Tupper Club s Choice Fundraiser turned in Buffalo Wild Wings dates - coming soon (thank you to Stacy Fischer and Heather Hansen) Sponsorship Joe Schwartz Volunteer Kris McDonald Team Manager Coordinator Holly Roos All travel teams have managers assigned and are up and going. Looking for more mite interest. thjbroos@charter.net if interested in helping out with a more team. Mite manager meeting 11/18 at 6:30 at CommEd Parents are stepping up for team helping - locker room shifts, clock...or they aren t showing up. If you sign up and don t show up there are consequences. 1st offense - $25 fine 2nd offense - $50 fine 3rd offense - Volunteer check is cashed Equipment - Matt W/Jeff P

3 Mite jerseys will be done this week Sizing issue will be resolved by 12/10 - order 28 new jerseys in smaller sizes (20 skater and 8 goalie) squirts try on new sizes - move up their jerseys to PW s - PW s move up to Bantams. Skater may get a different number SafeSport Wade Parkin Ice Scheduler Erika Zins Mite Ice Scheduler - Jenny Bilicki Dryland Scheduler - Sharon Oakvik Dryland Manager Tony Christensen Gambling Dana Berg and Laurie Ganz October Report - Dana/Matt, Approved Numbers show a bump in payroll because we are planning ahead for the booth at Neighbor s Space Aliens approved as a gambling site $3,840 missing from 152 Club will be paid back to us through restitution Knight to Remember - Wink Mtg tonight 11/17 at 7:30 at Millside Requested a budget of $10,500 - Jen/Karl, Approved Kat Perkins as entertainment, as well as Standin In Line Fee s that we will incur this year (or more than last year) -Security -Ticket fee s (all electronic) and convenience charges -Rink Buy tickets on Kat Perkins website. STMA will have a code Still working on food Locker Room door ads for big donors is being thought about Will ask teams for baskets in January. Teams must buy items for basket. Don t want to ask business owners in the community 2x to donate. Kat s fan base allowed 300 tickets Will allow up to 600 people Need Kat s followers to buy 250 tickets for us to break even on the costs associated with Kat ($4,500) Goal to bring in this year 20k (2014 made between 16-17k) OLD BUSINESS NEW BUSINESS Recognize Brent Evenson s resignation from the Board

4 Vote on U14 Coach, Ben Sullivan - Paul/Matt, Approved Jersey spend $3,400 - Paul/Matt - Approved Erika Zins named Ice Scheduler. Paying her 2k for season - Paul/Karl, Approved Next Meeting is Monday, December 8th at 7PM at MSE, Health Room D 400 Meeting adjourned - 8:33 Matt/Kevin

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6 Gambling Report to STMAYHA Members Board Meeting Date November 10, 2014 Financial Close Date October 31, 2014 Reconciled Bank balance at financial close date $ 45, Cash start banks at Neighbors (pull tabs, bingo, etabs) 3, Cash start banks at 152 Club (pull tabs) 3, Fun Loss Receivable 3, Allowable Expenses Proposed for October Actual October Cash Payments Proposed November Cash Payments 3 Diamond, Pulltabs Plus, Dehmers $ 5,000 $ 2,744 $ 5,000 (Pull Tabs, Bingo Cards, Meat) Wages (Gambling Manager, Assistant 1,400 1,289 2,500 Manager, Paperwork, Bingo Caller, Pull Tab Booth Operator) Quarterly Payroll Taxes and Unemployment Insurance Supplies (Rubber Bands, Envelopes, Stamps, Pencils), License Scan Repair Accounting Fees Gambling Taxes 2,000 1,926 1,700 Rent Neighbors 1,000 1, Rent 152 2,100 1,909 2,900 Surety Bond / Insurance etabs Profit Share Neighbors Booth 2, Lawful Purpose Code A-7 Booster Clubs 3,500 - Expense Discussion Booster Clubs - $3,500 was approved in October for the boys, and $3,500 was approved in September for the girls. Both checks were written in November Wages Increased by ~$1,000 for payroll for pull tab booth Supplies Space Aliens expenses include $100 payable to the City of Albertville for a background check and paperwork processing and $150 to the Gambling Control Board for the license Other Updates Open Positions o Pull Tab sellers o Bingo callers Site Updates Neighbors o Pull tab booth installation in process o Hours - M-TH 3 till close; F-SU noon till close Space Aliens Update 152 Club o Total fund loss is $3,840 o The suspect was interviewed, and admitted to stealing the money o Charges are in the process of being pressed, and we will collect our money (over time) via restitution o 152 Club rent includes a refund of a deposit that was stolen and deposited by Trish from her own money

7 Estimates For the Month Ended October 31, 2014 Year To Date - May 1, April 30, 2015 Pull Tab - Bar Neighbors 152 Club Neighbors 152 Club Pull Tab - Total Pull Tab - Pull Tab - Bingo-Sat Bingo-Tue Pull Tabs Bingo Meat Raffle Bingo-Sat Bingo-Tue Pull Tabs Bingo Meat Raffle Booth Bar Booth Total Number of Closed Games / Events Gross Receipts $ 21,368 $ - $ 4,431 $ 3,282 $ 101,124 $ 1,521 $ 1,200 $ 132,926 $ 171,825 $ - $ 20,255 $ 18,896 $ 526,611 $ 1,521 $ 2,700 $ 741,910 Prizes Paid (16,990) - (4,117) (3,042) (89,676) (2,086) (600) $ (116,511) (136,002) - (16,704) (16,376) (464,352) (2,086) (1,350) (636,932) Profit Share $ (21) Gross Profit $ 4,378 $ - $ 314 $ 240 $ 11,448 $ (565) $ 600 $ 16,415 $ 35,823 $ - $ 3,551 $ 2,520 $ 62,259 $ (565) $ 1,350 $ 104, % 7.1% 7.3% 11.3% -37.1% 50.0% 12.3% 20.8% 17.5% 13.3% 11.8% -37.1% 50.0% 14.1% Site Expenses Taxes $ 416 $ - $ 31 $ 23 $ 1,131 $ 2 $ 52 $ 1,655 $ 7,364 $ - $ 358 $ 208 $ 12,764 $ 2 $ 118 $ 20,823 Gambling Product , $ 2,532 4, , ,383 Bar Rent 1,612-2,079 - $ 3,691 7,604 12, ,582 Payroll Expenses $ , ,378 Operating Expenses $ Cash Short/(Over) (21) 144 (1) (5) $ (60) (9) 657 (1) (6) 1,213 Reimburse Cash Shortages (358) - (134) $ (492) (867) (385) (1,249) Total $ 2,538 $ 500 $ 222 $ 221 $ 4,767 $ 83 $ 85 $ 8,417 $ 19,179 $ 500 $ 1,553 $ 1,388 $ 32,653 $ 215 $ 562 $ 56,074 Program Net Profit $ 1,840 $ (500) $ 92 $ 19 $ 6,681 $ (648) $ 515 $ 7,998 $ 16,644 $ (500) $ 1,998 $ 1,132 $ 29,606 $ (780) $ 788 $ 48, % 2.1% 0.6% 6.6% -42.6% 42.9% 6.0% 9.7% 9.9% 6.0% 5.6% -51.3% 29.2% 6.6% AFCD Bingo Bingo Income $ - $ 843 Bingo Prizes Paid - (284) Taxes - (48) Gambling Product - (18) Cash Over/Short - (1) Total AFCD Bingo Income $ - $ 492 General Expenses Lawful Expenditures Annual Taxes - - Gambling Manager Salaries 1,168 6,306 Accounting and Auditing 600 4,020 General Operating Expenses Total General Expenses 1,851 11,325 Net Income 6,147 38,050