LLAAHA January 14, 2010 WACC

Transcription

1 LLAAHA January 14, 2010 WACC The meeting convened after games were audited. Present: Ben Brovold, Paul Fairbanks, Chris Garoutte, Pete Kelly, Mitch Loomis, Char Paulson, Kurt Paulson, Donna Strandlie and Shelly Yeats. MS/P Brovold/C Paulson to approve the minutes of the 12/21/09 meeting as presented. TREASURER'S REPORT Donna reported 12/31/09 balance of $29, MS/P Loomis/Brovold to approve Treasurer s Report as presented. MS/P Brovold/K Paulson to approve partial sales tax payment to WACC of $500. GAMBLING REPORT Shelly presented premise reports and gambling summary. Slow month. Net loss of $2, for December. Account balance $7, Charlie s and Benson are profitable. Lucky Moose and Third Base net loss. 502 closed with still looser for December. Matty s open but machine down due to malfunction. MS/P Brovold/C Paulson to approve the November monthly gambling/premise report as presented. MS/P Brovold/C Paulson to approve the anticipated February expenses as presented. FUND RAISING Discussion of calendar sales which are slow, we must start earlier next year and increase from $20 to $25. Do not need to order more beanies. No scooter raffle at this time will reconsider in spring. Pete will gather information and report on potential pizza sale.

2 COACHES/PLAYERS Discussion included possibility of additional co-op agreements with Park Rapids including varsity co-op, current Pee Wee arrangement and that any future co-op will begin with the assumption that LL and PR are equal partners especially as it comes to game and practice sites. Ben presented participant projections. Seems to be mostly satisfaction with current Pee Wee arrangement. LLAAHA needs to protect and enhance local program and be realistic about need to co-op in the future. MS/Brovold/C Paulson to authorize AD Pat Richter to request WHA Board to ask PR Board to open discussion as to possible boys varsity hockey co-op. TOURNAMENT COMMITTEE Discussed Bantam and Pee Wee Tournaments. Need to gather more support from the community which seems to benefit more than LLYA. Will discuss with management level of preparation required for use of WACC for tournaments. OLD BUSINESS Authorized partial board sales tax payment to WACC. NEW BUSINESS Ben discussed potential of conduction Hockey Day in Minnesota in Walker for Potential to bring large amount of visitors to the community but will not do if not profitable for LLYA. Ben will attend event in Hermantown to gather information and report back. Discussed use of outdoor rink for practices which has been prohibited by the City. Will discuss at meeting with WACC management. Paul Fairbanks

3 LLAAHA February 10, 2010 WACC The meeting convened after games were audited. Present: Ben Brovold, Paul Fairbanks, Chris Garoutte, Amy Jones, Pete Kelly, Jay Kennedy, Meg Naugle, Char Paulson, Kurt Paulson, Erica Strandlie and Carter Tyk. MS/P Garoutte/C Paulson to approve the minutes of the 1/14/10 meeting as presented. TREASURER'S REPORT 1/29/10 checking account balance $11, MS/P Vikre/C Paulson to approve Treasurer s Report as presented. MS/P C Paulson/Garoutte to authorize payment to Sports Lasering of $ Payment will be covered from tournament donations and proceeds. GAMBLING REPORT Fairbanks presented report in lieu of manager s absence. 1/29/10 balance $15, No premises reports. Fairbanks reported that annual GCB audit of operations completed in January. Audit did not contain any significant issues but did note several operational procedures to be corrected. As required, written response to audit being prepared by manager for 2/25/10 submittal. Gambling tax return being prepared for 2/20/10 submittal, anticipate refund of approximately $2,000. Discussion ensued of general perception of gambling operation and management along with ideas to improve. MS/P Garoutte/K Paulson to approve the January gambling report as presented. MS/P K Paulson/C Paulson to approve the anticipated March expenses as presented along with lawful purpose expenditure of $11,500. FUND RAISING Meg and Penny present to review calendar sale. Recommend print about same number of calendars for 10-11, increase number of coupons, increase price and start earlier of preparation and sales. Discussion ensued which included need to get more

4 high end coupons such as Orton car wash, try to obtain calendar sponsor, should sales be mandatory with non-refundable deposit and that Meg and Penny willing to work on the next calendar but that they need more support with coupon solicitation and calendar preparation. Consensus of those in attendance to thank Meg and Penny for great job and that a calendar committee should convene in April to prepare for edition. Pete Kelly presented information on potential pizza sales fund raiser. No enthusiasm, too many similar fund raising in the community Discussed additional fund raising possibilities such as scooter raffle and gasoline or propane/fuel oil raffle. No support for scooter maybe for gasoline/heating. Chris and Donna to prepare analysis of current financial situation for discussion during March meeting. COACHES/PLAYERS No resolution of extension of Pee Wee agreement for addition year. LLAAHA has approved extension but seems to be unhappiness with PR parents for extension. Consideration of extension has been tabled by PRHA. TOURNAMENTS Although generally perceived as successful by the community merchants and tourney participants, the tournaments require much LLAAHA volunteer effort and expense to conduct but provide no revenue for LLAAHA. Discussed how to generate revenue by obtaining more support from merchant/chamber, increase registration fees or discontinue future tournaments. If LLAHA continues tournaments, each must have budget to operate. Fairbanks reported on 2/2/10 varsity co-op meeting at PR. Brovold, Fairbanks, Richter and Schoeb represented WHA. Discussed potential cooperation as to division of games/practices, team names/colors, coaching, transportation and revenue/expense. PR not willing to consider more than three games at WACC, PR open to Holiday tourney at WACC. PR not willing to discuss any name/color change, transportation home/games/practice must be district vehicle, next meeting 2/17 at WACC which will discuss revenue/expense in more detail WHA program cost $17,000. Ben presented and discussed participant forecast for the coming years. Discussion included what is best for LLAAHA development, effect of loss of varsity identity on younger levels, potential to restore Bantam program along with concern with number games proposed for WACC. Consensus to continue talking

5 but must determine financial support ratio in order to go much further. If 50/50 financial share must share games /practice 50/50. OLD BUSINESS Ben will provide more information for Hockey Day in Minnesota for next meeting in order for LLAAHA to determine to present offer for 2011 event to take place in Walker. Must provide source positive revenue in order to be interested. Continued unhappiness with failure of Curling to support maintenance of Zamboni blades. LLAHA cost since December 09 is $840. Fairbanks to contact Curling if 50% $420 not received no ice preparation. Donna to send invoice. NEW BUSINESS MS/P Strandlie/Kennedy to establish Zamboni advertising rate of $500 per year for the front, $500 per year one side top and $500 per year one side bottom. MS/P Brovold/Naugle to establish volunteer hour minimum required per player of 15 hours tournaments and 15 hours home games with a maximum of 45 hours for families with three or more players and a mini-mite/mite minimum requirement total of 15 hours per player. Paul Fairbanks

6 LLAAHA March 11, 2010 WACC The meeting convened after games were audited. Present: Joe Arndt, Ben Brovold, Paul Fairbanks, Chris Garoutte, Laura Harmon, Amy Jones, Jay Kennedy, Mitch Loomis, Meg Naugle, Pete Naugle, Byron Sagen, Chris Strandlie, Donna Strandlie, and Penny Vikre. MS/P Brovold/Loomis to approve the minutes of the 02/10/10 meeting as presented. TREASURER'S REPORT Donna reported 02/26/10 statement balance $15, with 03/11/10 balance 7, Total ice payment season $31, Youth - $15,554.25, Varsity - $9,000 & Tournament - $6, Chris presented tournament summary revenue $27,260, expenses $14,778 with net of $12,482. Discussed need to solicit Chamber of Commerce and merchant support for tourneys and potential to have individual tournament sponsors and that should consider lodging partner that would be featured in all tourney promotion. Officer and Committee openings include Secretary, Treasurer, Registration Coordinator, SKATE Coordinator, board/zamboni advertising coordinator. Need for calendar, finance, fund raising and tournament committee members. MS/Vikre/Garoutte to accept Treasurer s Report as presented. GAMBLING REPORT Fairbanks reported that gambling manager Shelly Yeats resigned effective 03/10/10. Current employee Laura Harmon managing program in the interim until new manager retained. Finance Committee has offered position to Kurt Paulson. Yeats has allowed LLAAHA to continue program under her bond for which she will be reimbursed with amount to be determined during April meeting. Transfer of manager equipment/software etc has resulted in problems with report generation therefore no documents for review. Will report for February and March during April meeting. Gambling account 02/26/10 balance 15, FUND RAISING

7 Golf Tourney Joe reported scheduled for 05/02/10 and that the organizing committee is soliciting business/merchant sponsorship & support. Anyone with interest, ideas and willing to help invited to attend weekly committee meeting. Calendar Need to consider price increase and print number for next edition. Meg and Penny need help in obtaining additional coupons, content and proofing. First committee meeting will be in April. Major annual fund raiser sales which should be mandatory for members. Moondance Growing reluctance to have kids work along with question as if return worth the effort. Sentiment seems that should terminate. Fairbanks will discuss with City Sanitary and Bill Bieloh. Big Raffle Discussed $50 per ticket conducted in Detroit Lakes with vehicle prize. Consensus that such a raffle beyond our means and that few would purchase high cost ticket. Tournaments See treasurer s report. COACHES/PLAYERS Fairbanks reported Pee Wee co-op agreement for rejected by PRHA. Varsity co-op talks on-going with next meeting week of 03/22. Intend to have draft agreement complete for review by April meeting with presentation to general membership as soon as possible after that. Discussion of process ensued and as to whether we are giving up too much along with the sense that PRHA likely to reject and if further negotiation worth while. Anyone welcome to attend meetings. Kurt would like to establish Hockey Development Committee (HDC) which we will discuss during April meeting with Kurt present to explain. TOURNAMENTS See treasurers report. OLD BUSINESS Ben reported intent to offer proposal for 2012 event with support of Chamber of Commerce along with a committee of similar size and make-up the Governor s Opener group. NEW BUSINESS None. P. Fairbanks

8 LLAAHA April 8, 2010 WACC The meeting convened after games were audited and deposits verified and reconciled. Present: Paul Fairbanks, Chris Garoutte, Laura Harmon, Amy Jones, Mitch Loomis, Char Paulson, Kurt Paulson, and Penny Vikre. MS/P Paulson/Paulson to approve the minutes of the 03/11/10 meeting as presented. TREASURER'S REPORT Chris reported 03/31/10 statement balance $10, with current balance, 04/07/10, balance 8, No invoices. MSP C Paulson/Loomis to approve Treasurer s Report as presented. GAMBLING REPORT Fairbanks reported that of the Finance Committee s offer to Kurt Paulson and Laura Harmon Gambling Manager and Assistant Gambling Manager positions respectively and to recommend that Board approve. Laura Harmon presented premise reports and monthly summary with all sites profitable with 03/31/10 statement balance $18, Discussion and appreciation noted for Laura s willingness to assist LLHA gambling operations upon former manager s resignation. Kurt reported that he will be attending Gambling Manager course at GCB in Roseville 05/5-6/10. LLAH will reimburse expenses for trip and course. Judy Anderson, Lucky Moose, appeared to discuss game bank lose. Laura and she have discussed problem and have implemented steps to correct the problem. MSP C Paulson/Loomis to approve monthly gambling report as presented. MSP C Paulson/Loomis to approve anticipated monthly expenses as presented. MSP Loomis/C Paulson to reimburse Lucky Moose $70 for game bank loss. MSP Loomis/Garoutte to approve compensation for Laura Harmon at current rate for two weeks medical leave.

9 MSP Loomis/Garoutte to appoint and hire Kurt Paulson, LLAAHA Gambling Manager and Laura Harmon, LLAAHA Assistant Gambling Manager. MSP Garoutte/C Paulson that Finance Committee determine pay rate for Paulson and Harmon for recommendation to LLAAHA Board adoption during the May meeting. MSP Garoutte/C Paulson to move $4,500 from gambling account to general account. MSP Garoutte/Loomis to authorize payment of $50 to Shelly Yeats for use of her bond during the transition following her resignation. MSP Loomis/C Paulson to authorize sales tax payment of $1,000 to the WACC. FUND RAISING Golf Tourney Penny reported committee members seeking corporate and hole sponsors. Anyone with interest, ideas and willing to help invited to attend weekly committee meeting. Calendar Penny reported that coupon solicitation on-going in conjunction with golf tourney contact. Plan to print earlier most likely July. Committee to convene in May after golf tourney. Moondance Fairbanks reported contact with Dan Ihrke and that LLAAHA should anticipate no increase from Board to determine continuing project based upon revenue raised by golf tourney. COACHES/PLAYERS Varsity co-op proposal was reviewed and discussed. General meeting to discuss proposal will be conducted 04/12/10 at the WACC commencing at 6:00 PM. Kurt present and discussed proposal to establish a Hockey Development Committee (HDC) to make hockey development, team, player and related issues decisions along with recommendations to the LLAAHA Board. MSP Garoutte/C Paulson to establish HDC with membership as recommended by Kurt with Kurt as chair. OLD BUSINESS None.

10 NEW BUSINESS Mitch and Fairbanks reported as to meeting with WACC management to discuss WACC budget. WACC budget includes $45,000 annually from LLAAHA. $45,000 would allow for unlimited ice time except for regularly scheduled curling, figure skating and open skating. Proposed amount compares to past LLAAH ice expenditure and will allow for more ice for youth development and potential for revenue source from clinics or rental to other communities. MSP Loomis/Fairbanks to commit LLAAHA for $45,000 to the WACC for 2010 less that already paid and P. Fairbanks

11 LLAAHA May 13, 2010 WACC The meeting convened after games were audited and deposits verified. Present: Paul Fairbanks, Chris Garoutte, Laura Harmon, Pete Kelly, Mitch Loomis, Char Paulson, Kurt Paulson, and Donna Strandlie. MS/P Garoutte/C Paulson to approve the minutes of the 05/13/10 meeting as presented. TREASURER'S REPORT Donna reported 04/30/10 statement balance $9, with 05/13/10 balance $17, MSP C Paulson/Loomis to approve Treasurer s Report as presented. MSP Garoutte/C Paulson to authorize payment of 410, to ISD #113 for Varsity/JV expenses. GAMBLING REPORT Laura discussed previous month s activity by premise and reported 04/30/10 statement balance $11, MSP Strandlie/Loomis to approve monthly gambling report as presented. MSP C Loomis/Kelly to approve anticipated monthly expenses as presented. MSP Loomis/C Paulson to reimburse Lucky Moose $70 for game bank loss. MSP Garoutte/Loomis to approve compensation for Laura Harmon at $10/hour for 35 hours per month effective 01/10/10. MSP Loomis/Strandlie to authorize Gambling Manager to hire a person to sell pulltabs at Charlie s Boat Bar. FUND RAISING

12 Golf Tourney Generated about $13,000 gross revenue. Net income not yet determined. Calendar No report. Moondance Discussed continued participation. MSP Garoutte/C Paulson to decline further participation in the Moondance clean-up project. COACHES/PLAYERS - No business. OLD BUSINESS None. NEW BUSINESS Pete reported that PR School Board will discuss varsity/jv co-op 5/17/10 and the issue still has life. P. Fairbanks

13 LLAAHA June 9, 2010 WACC The meeting convened after games were audited and deposits verified. Present: Paul Fairbanks, Chris Garoutte, Pete Kelly, Mitch Loomis, and Kurt Paulson. MS/P Loomis/Fairbanks to approve the minutes of the 05/13/10 meeting as presented. TREASURER'S REPORT - None. MSP Garoutte/Loomis to approve payment of $350 to RCS for annual website maintenance. MSP Loomis/Kelly to approve a sales tax payment of $500 to WACC. GAMBLING REPORT Kurt presented previous month s activity by premise and reported 05/30/10 statement balance $17, MSP Garoutte/Loomis to approve monthly gambling report as presented. MSP Loomis/Kelly to approve anticipated monthly expenses as presented. FUND RAISING - None. COACHES/PLAYERS Discussed the need to set registration fees and fund raising requirements for during the July meeting. Will conduct special meeting before the end of June to establish budget along with fees and fund raising requirements for Board will conduct general information meeting after the July board meeting to review and discuss fees, fund raising, work requirements for events such as tournaments and the upcoming season in general. OLD BUSINESS None.

14 NEW BUSINESS Meeting with Panther Varsity/JV program representatives including head coach to discuss co-op. Agreed to establish varsity/jv HDC made up of three representatives from each program. Later met with Varsity/JV players and parents as Panther head coach and assistant coach welcomed WHA to Panther hockey and discussed coaching philosophy and what expected from players & families. Very positive response from most in attendance. P. Fairbanks

15 LLAAHA July 8, 2010 WACC The meeting convened after games were audited and deposits verified. Present: Paul Fairbanks, Chris Garoutte, Laura Harmon, Mitch Loomis, and Char Paulson. MS/P Garoutte/C Paulson to approve the minutes of the 06/09/10 meeting with one correction as noted. TREASURER'S REPORT - None. GAMBLING REPORT - Laura presented previous month s activity by premise and reported 06/30/10 statement balance $16, MSP C Paulson/Loomis to approve monthly gambling report as presented. MSP Garoutte/C Paulson to approve anticipated monthly expenses as presented. MSP Loomis/Garoutte to authorize ice payment of $3,000 to WACC and sales tax payment of $500 to WACC. FUND RAISING - None. COACHES/PLAYERS - Discussed need to determine coaching interest for this season, will determine process during August meeting. OLD BUSINESS Discussed registration fees, fund raising requirements, work requirements and buy-out criteria by age group. All registration requirements, dates along with budget and fund raising detail to be present at State of Hockey Meeting 08/03/10. MSP Loomis/C Paulson to adopt registration fees: 1 st Year Mite - $0 Mite - $75 Squirt - $300 Pee Wee - $300 JV/Varsity - $500. *Registration fee includes unlimited skate sharpening*

16 To adopt fund raising & work requirements: 1 st Year Mite None although any effort to help appreciated. Mite JV/Varsity Each family regardless of number of players required to sell 20 $20/per. Buyout $ Each family required to work at least 15 tournament hours & 15 game hours. Buyout $10 per hour for each hour not worked. - Each family required to work at least 2 hours at Taste of Texas fund raiser. Buyout $ 10 per hour for each hour not worked. * Additional fund raising will be needed with requirements to be determined* NEW BUSINESS Discussed Zamboni maintenance workshop and WACC One Thousand $100 campaign. Will encourage hockey families to consider and participate in the campaign. MSP Fairbanks/Garoutte to authorize Zamboni workshop registration of $120 for Bob Freeman and Kurt Paulson along with travel reimbursement not to exceed $100. P. Fairbanks

17 LLAAHA August 12, 2010 WACC The meeting convened at 5:30 p.m. after games were audited and deposits verified. Present: Paul Fairbanks, Chris Garoutte, Laura Harmon, Amy Jones, Char Paulson, Kurt Paulson and Donna Strandlie. MS/P Garoutte/C Paulson to approve the minutes of the 07/08/10 meeting. TREASURER'S REPORT Donna reported a balance of $8, MS/P C Paulson/Garoutte to approve the treasurer s report as submitted. GAMBLING REPORT - Laura presented previous month s activity by premise and reported a balance of 19, MSP C Paulson/Strandlie to approve monthly gambling report as presented. MSP Garoutte/Strandlie to approve anticipated monthly expenses as presented. FUND RAISING Fairbanks reported that calendar progressing and should be to printer first week of September. Discussed game promotion fund raiser with details determined by tourney committee, coffee sale and that work commitment is from registration to registration. MSP Garoutte/C Paulson to authorize Amy Jones to order coffee for fund raiser project. COACHES/PLAYERS Registration 09/13/10. OLD BUSINESS None. NEW BUSINESS - None. P. Fairbanks

18 LLAAHA September 9, 2010 WACC The meeting convened at 5:30 p.m. after games were audited and deposits verified. Present: Joe Arndt, Paul Fairbanks, Chris Garoutte, Laura Harmon, and Kurt Paulson. MS/P Garoutte/Arndt to approve the minutes of the 08/12/10 meeting. TREASURER'S REPORT 08/31/10 balance of $7, MS/P Fairbanks/Garoutte to approve the treasurer s report as submitted. GAMBLING REPORT - Laura presented previous month s activity by premise and reported 08/31/10 balance of 25, MSP Fairbanks/Garoutte to approve monthly gambling report as presented. MSP Fairbanks/Garoutte to approve anticipated monthly expenses as presented. FUND RAISING Discussed Taste of Texas work credit. MSP Fairbanks/Garoutte to credit the Mankie family and Naugle family with 15 hours each. COACHES/PLAYERS Kurt reported on the HDC meeting. OLD BUSINESS None. NEW BUSINESS - None. MSP Fairbanks/Arndt LLAAHA will not reimburse referee registration fees P. Fairbanks

19 LLAAHA October 13, 2010 WACC The meeting convened at 5:30 p.m. after games were audited and deposits verified. Present: Paul Fairbanks, Chris Garoutte, Pete Kelly, Mitch Loomis, Kurt Paulson, and Donna Strandlie. MS/P Garoutte/Strandlie to approve the minutes of the 10/13/10 meeting. TREASURER'S REPORT 09/31/10 balance of $4, MS/P Garoutte/Kelly to approve the treasurer s report as submitted. GAMBLING REPORT Kurt presented previous month s activity by premise and reported 09/31/10 balance of 25, MSP Garoutte/Loomis to approve monthly gambling report as presented. MSP Fairbanks/Garoutte to approve anticipated monthly expenses as presented. MSP Loomis/Garoutte to approve anticipated monthly expenses as presented. COACHES/PLAYERS Kurt reported on the HDC meeting. VARSITY Reviewed without objection co-op agreement for approval. OLD BUSINESS None. NEW BUSINESS - None. P. Fairbanks

20 LLAAHA BORD MEETING November 9, 2010 WACC The meeting convened at 5:30 p.m. after games were audited and deposits verified. Present: Paul Fairbanks, Chris Garoutte, Laura Harmon, Pete Kelly, and Kurt Paulson. MS/P Garoutte/Kelly to approve the minutes of the 10/13/10 meeting. TREASURER'S REPORT 10/29/10 balance of $9, MS/P Garoutte/Kelly to approve the treasurer s report as submitted. MS/P Garoutte/Fairbanks to authorize Pete and Kurt to order replacement socks and helmet accessories as they determined needed. GAMBLING REPORT Kurt & Laura presented previous month s activity by premise. MSP Garoutte/Fairbanks to approve monthly gambling report as presented. MSP Fairbanks/Garoutte to approve anticipated monthly expenses as presented and to pay the Central Gaming arrears. COACHES/PLAYERS Kurt reported on the HDC meeting. VARSITY Reviewed without objection co-op agreement for approval. OLD BUSINESS None. NEW BUSINESS - None. P. Fairbanks

21 LLAAHA BORD MEETING December 13, 2010 WACC The meeting convened at 5:30 p.m. after games were audited and deposits verified. Present: Paul Fairbanks, Chris Garoutte, Laura Harmon, Pete Kelly, Mitch Loomis and Donna Strandlie. MS/P Strandlie/Loomis to approve the minutes of the 11/09/10 meeting. TREASURER'S REPORT Strandlie updated members as to current fund balance, anticipated revenue along with up-coming obligations which include bank loan payment, calendar printing and WACC ice rental payment. Balance 11/30/10 $14, MS/P Fairbanks/Loomis to approve the treasurer s report as submitted. MS/P Fairbanks/Strandlie to authorize payment of Walker Home Center and First National Bank Insurance invoices as presented. GAMBLING REPORT Kurt & Laura presented previous month s activity by premise. Balance 11/30/10 $25, MSP Kelly/Fairbanks to approve monthly gambling report as presented. MSP Fairbanks/Strandlie to approve anticipated monthly expenses as presented. MSP Fairbanks/Strandlie to transfer $18,000 from gambling account to hockey account. COACHES/PLAYERS Kurt reported on the HDC meeting. VARSITY Discussed PRHS girls program request with no action taken. OLD BUSINESS Discussed 2011 board election. Chris will distribute nomination request information to team managers. NEW BUSINESS Discussed volunteer hour credit. MSP Strandlie/Fairbanks to credit 1 hour for game audit, 1 hour for WACC clean-up and 1 hour for meat raffle.

22

23

24