STMA Youth Hockey Association Meeting December 8, 2014

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1 STMA Youth Hockey Association Meeting December 8, 2014 Board Members in Attendance: Jen, Paul, Kristen, Jenny B., Jeff S, Karl, Tammy, Holly, Wink, Dawn Not enough Voting Board Members in attendance to establish a quorum Gambling Report Kristen/Jenny - Approved Open Forum David Stanton - High School Riverhawks Thank you for the generous gift of $3,500 Riverhawks have about 26k in expenses every year. They do many fundraisers throughout the year such as the annual car wash and pizza sales. Events coming up are the DQ events and Cub Foods bagging later this month. With the fundraising they do parents still have to write a $250 check every year to help cover expenses. Is the donation we gave something we would do again? The Riverhawks are just wondering so they can build their budget for STMAYHA/NWC didn t commit but it is a good thing to do and plan for. These girls all came through our youth program and these parents all volunteered with STMAYHA/NWC. A dine with the Hawks event is being planned on 1/3/15 is being planned. More info to come on that. Written Coordinator s Reports District 5 Report - Karl Anderson Initiation Kevin Jocelyn and Jenny Bilicki Mite D5 Ice Game Schedules done - Jenny and Ben M went. Gold A team has 5 games and the 2 B teams have 3 games 19 teams - All are posted Thank you to Erika for getting all Ice scheduled Outside ice will be scheduled soon Jamboree / Tournaments - Sauk we are signed up for. Riverlakes is optional Squirt - Kari Wise PeeWee - Sam Rasmussen Bantam - Matt Fitch Girls Coordinator - Matt Weimer Registration - Kristen Huber/Jess Vankuyk Mite Coaches turn in your USA Hockey numbers, confirmation that you completed your Background Check, and your signed Coaching Ethics Form Website/PR Heidi Schendt STMA s Academic Excellence Program Dawn Brommer Please remind all skaters that their report cards for academic excellence need to be ed to academicexcellencestmahockey@gmail.com by December 12th!

2 Fundraising - Tammy Tupper Reminder to pick up your Clubs Choice fundraiser items at the rink December 9th from 6-8 pm. If you are not able to pick up your items, please arrange for a friend to pick them up for you! Any questions please Tammy at tctuppers@aol.com Sponsorship - Joe Schwartz Volunteer Kris McDonald Team Manager Coordinator Holly Roos Sent message to travel managers asking for recruitment form teams for the gambling group. Waiting on mite managers to be assigned- I have some. Hope to have all after the first weekend of practice start to get communication out to them. If Mite managers have not contacted me please do so I can add you to my list for communications. Equipment - Matt W/Jeff P New jerseys are coming in next week SafeSport Wade Parkin Ice Scheduler Erika Zins Ice is scarce. Junior Gold now is in the schedule for 1.5 hour games, three goalie clinics set. Mite Ice Scheduler - Jenny Bilicki Dryland Manager Report Tony Christensen See attached Dryland Scheduler - Sharon Oakvik Knight to Remember - Wink December 15th at 7PM Knight to Remember Planning Meeting Junior Gold Jim Helgestad, Coordinator The Metro Hockey League game scheduling meeting was held on November 24th at the Schwan s Center where over 1,500 league games were scheduled over 1 ½ hours. STMA s Jr Gold team will play 24 league games this season all around the metro including teams from Edina, Wayzata, Eden Prairie and St. Thomas Academy among others. Along with the 24 league games, STMA will participate in 4 tournaments and a possible scrimmage weekend in Moorhead in February. In total, STMA s Jr Gold team will play 40+ games this season. They will kick off their season on December 14th at home against Mahtomedi at 7:30 PM. Their schedule includes 6 league games during December (3 home / 3 away) along with a tournament trip to Brookings, SD the weekend of December Unlike prior years, this year s team is comprised of all STMA players so come on out to their games and support Junior Gold Hockey and the Knights!! High School Boys - Jeannie Putnum, Secretary 12/11 the HS Boys Hockey team are hosting youth night at the high school game. Any youth player can get in free to the game. Wear your jersey!

3 Skate with the Knights Monday, December 15, 2014, 5:30-6:30pm at the STMA Arena High School Girls - David Stanton and Krisha Friede 6-10UB skaters were announced and took part with the Varsity River Hawks Players at a game vs. Litchfield last night. Based on their support and cheers both JV and Varsity came away with wins! Visit the St. Michael DQ GRILL & CHILL RESTAURANT Sunday, December 28 from 12 Noon to 3 p.m. and a portion of the sales will be donated to the River Hawks Girls High School program! Other upcoming dates: Sunday, January 25, Sunday, February 22, Sunday, March 22 and 12 noon to 3 p.m. Executive Board Reports President s Report Josh Opiola Hockey Development Report Paul Berning The reality is we have a shortage of ice. Do not get mad at the ice scheduler. We have 2 more Mite teams this year than last year and the Jr Gold team is all STMA boys and will have 12 home games (they are using ice in Buffalo too). 3 Goalie trainings are scheduled. There is free Goalie Training in Hutch (see November Minutes for info). Looking at doing a Coaches get together. Secretary s Report Jen Tourville Bantam/U14 Parent Night - In January Jen, Matt and Matt will ask parents for a picture of your skater in their first year. Parent Night will be at one of the last home games in February. Picture Day(s) - 12/11 and 12/18 are scheduled Adopt a family - Family in the area. Child requested hockey stuff. Jen is working on with Jeff P. Treasurer s Report Jeff Swenson Report attached - can t be approved (due to no quorum) D5 deadline - CEP, Safesport, Modules - coaches have to have this stuff done or they will be redlined - no exceptions! OLD BUSINESS NEW BUSINESS Next Meeting is Monday, January 12th at MSE, Health Room D 400

4 Gambling Report to STMAYHA Members Board Meeting Date December 8, 2014 Financial Close Date November 30, 2014 Reconciled Bank balance at financial close date $ 45, Cash start banks at Neighbors (pull tabs, bingo, etabs) 3, Cash start banks at 152 Club (pull tabs) 3, Fun Loss Receivable 3, Allowable Expenses Proposed for November Actual November Cash Payments Proposed December Cash Payments 3 Diamond, Pulltabs Plus, Dehmers $ 5,000 $ 2,277 $ 5,000 (Pull Tabs, Bingo Cards, Meat) Wages (Gambling Manager, Assistant 2,500 1,441 5,000 Manager, Paperwork, Bingo Caller, Pull Tab Booth Operator) Quarterly Payroll Taxes and Unemployment Insurance Supplies (Rubber Bands, Envelopes, Stamps, Pencils), License Scan Repair Accounting Fees 600 1, Gambling Taxes 1,700 1,568 2,100 Rent Neighbors ,000 Rent 152 2,900 2,824 2,400 Neighbors Booth - 1,136 - Lawful Purpose Code A-7 Booster Clubs 7,000 A-18 License Renewals Expense Discussion Booster Clubs - $3,500 was approved in October for the boys, and $3,500 was approved in September for the girls. Both checks were written in November Wages Increased for payroll for pull tab booth Site Updates Neighbors o New lease is with the state to be approved Space Aliens Update o Paperwork is with the state to be approved

5 Estimates For the Month Ended November 30, 2014 Pull Tab - Bar Neighbors 152 Club Space Aliens Pull Tab - Pull Tabs - Bingo-Sat Bingo-Tue Pull Tabs Bingo Meat Raffle Bingo Booth Machine Meat Raffle Total Number of Closed Games / Events Gross Receipts $ 36,816 $ - $ 5,416 $ 2,246 $ 77,323 $ 1,528 $ 2,850 $ - $ - $ - $ 126,179 Prizes Paid (30,628) - (3,534) (1,690) (66,665) (1,122) (1,425) $ (105,064) Profit Share $ - Gross Profit $ 6,188 $ - $ 1,882 $ 556 $ 10,658 $ 406 $ 1,425 $ - $ - $ - $ 21, % 34.7% 24.8% 13.8% 26.6% 50.0% 16.7% Site Expenses Taxes $ 594 $ - $ 165 $ 49 $ 1,036 $ 36 $ 130 $ - $ - $ - $ 2,010 Licenses $ 150 Gambling Product , $ 2,005 Bar Rent 876-2, $ 3,286 Payroll Expenses $ 515 Operating Expenses 53 1, $ 1,302 Cash Short/(Over) (1) (7) 26 (5) (1) $ 264 Reimburse Cash Shortages (34) - (144) - $ (178) Total $ 2,373 $ 1,149 $ 429 $ 288 $ 4,465 $ 69 $ 331 $ 84 $ 83 $ 83 $ 9,354 Program Net Profit $ 3,815 $ (1,149) $ 1,453 $ 268 $ 6,193 $ 337 $ 1,094 $ (84) $ (83) $ (83) $ 11, % 26.8% 11.9% 8.0% 22.1% 38.4% 9.3% General Expenses Lawful Expenditures A1 Cont to 501(c)3 or (c)4 - A2 Cont to Relieve Poverty - A5 Cont to Scholarships - A7 Cont to Youth Activities 7,000 Annual Taxes - Licenses - Gambling Manager Salaries 1,167 Accounting and Auditing - General Operating Expenses 3 Total General Expenses 8,170 Net Income 3,591

6 Estimates Year To Date - May 1, April 30, 2015 Neighbors 152 Club Space Aliens Pull Tab - Bar Pull Tab - Booth Bingo-Sat Bingo-Tue epull Tabs Pull Tabs Bingo Meat Raffle Pull Tabs Bingo Meat Raffle Total Number of Closed Games / Events Gross Receipts $ 208,641 $ - $ 25,671 $ 21,142 $ 102 $ 603,934 $ 3,049 $ 5,550 $ - $ - $ - $ 868,089 Prizes Paid (166,630) - (20,238) (18,066) (62) (531,017) (3,208) (2,775) (741,996) Profit Share (21) (21) Gross Profit $ 42,011 $ - $ 5,433 $ 3,076 $ 19 $ 72,917 $ (159) $ 2,775 $ - $ - $ - $ 126, % 21.2% 14.5% 18.6% 12.1% -5.2% 50.0% 14.5% Site Expenses Taxes $ 7,958 $ - $ 496 $ 237 $ 9 $ 13,800 $ 37 $ 209 $ - $ - $ - $ 22,746 Licenses Gambling Product 4, , ,387 Bar Rent 8, , ,868 Payroll Expenses 57-1,313 1, ,893 Operating Expenses 302 1, ,246 Cash Short/(Over) (61) (16) (6) (7) ,477 Reimburse Cash Shortages (901) 3 (529) - (1,427) Total $ 21,552 $ 1,649 $ 1,955 $ 1,656 $ 23 $ 37,119 $ 283 $ 854 $ 84 $ 83 $ 83 $ 65,341 Program Net Profit $ 20,459 $ (1,649) $ 3,478 $ 1,420 $ (4) $ 35,798 $ (442) $ 1,921 $ (84) $ (83) $ (83) $ 60, % 13.5% 6.7% -3.9% 5.9% -14.5% 34.6% 7.0% AFCD Bingo Bingo Income $ 843 Bingo Prizes Paid (284) Taxes (48) Gambling Product (18) Cash Over/Short (1) Total AFCD Bingo Income $ 492 General Expenses Lawful Expenditures A1 Cont to 501(c)3 or (c)4 - A2 Cont to Relieve Poverty - A5 Cont to Scholarships - A7 Cont to Youth Activities 7,000 Annual Taxes - Licenses - Gambling Manager Salaries 7,473 Accounting and Auditing 4,020 General Operating Expenses 1,002 Total General Expenses 19,495 Net Income 41,728

7 DLF. Report Issues a. A small bit of damage was done to the black sound deadening shooting area wall. Someone was shooting pucks towards the edge of the of the material and broke off some pieces. Coaches please watch your team. 2. Injuries a. There was one injury at the DLF. A u10 player fell why skating on the treadmill and the body harness stitching failed. The injury was directed to Josh s attention rite after it happened. I was contacted by Josh to go to the DLF and do a inspection of the body harnesses. Most of the harnesses and stitching where found to be well intact, but two where in question and than removed. That was the extent of my involvement with the injury at the DLF. 3. DLF Usage a. October and November usage hrs. are sketchy at best. The ice scheduler position was in transition. Sharon mitehave a better handle on the usage within that time frame. 4. Management a. I m averaging between 7 & 9 hrs. per week of my time for the daily/weekly/monthly operations/duty s at the DLF.

8 Picture Schedules STMA Community Ed Gym 12/11 12/18

STMA Youth Hockey Association Board Meeting February 9, 2015

STMA Youth Hockey Association Board Meeting February 9, 2015 Board Members in Attendance: Called to Order - 7:04 called to order by Paul Berning January Agenda Set - Approved. Sam/Karl Consent Agenda set