EEASCNA Minutes- March 2017

Transcription

1 EEASCNA Minutes March 27 Sojourner opened ASC Meeting with moment of silence followed by the Serenity Prayer Reading of Twelve Traditions Alan Reading of Twelve Concepts Mike Reading of Article II & III: Purpose of EEASCNA Simone Article II: Purpose The purpose of the East End Area Service Committee of Narcotics Anonymous (EEASCNA) shall be to respond to the needs and collective conscience of its member groups. EEASCNA supports and encourages the unity, welfare and growth of the East End Area as part of a worldwide Fellowship. Article III: A. Definition and Function of the Area: The Area Service Conference (ASC) is the communicative channel for a unified Fellowship, a tie that binds us together. The ASC serves as a link in the flow of communication from the member to the worldwide Fellowship, establishes a structure in which services and education are provided, and functions as a vehicle through which our Area Fellowship and society can relate. The EEASC is a Committee made up of Group Service Representatives (GSRs), special purpose Task panels and an Administrative Body from Member Groups of the East End Area. Administration RollCall Key: = Not Present, = Present, () = Vacant, R= Report submitted only ROLE NAME D J F M Facilitator Sojourner B. CoFacilitator Simone J. Secretary Kristin F. AltSecretary Treasurer Brian A. AltTreasurer Cherri H&I Chair Nick P. R H&I Vice PR Chair Jackson J. PR Vice Activities Jennifer L. R Activities Vice Ashley RCM Fred C. RCMA Mike R. A M J J A S O N D Group Voting Policy: A. To reach quorum, 5% + of groups present must be in goodstanding. B. A quorum must be reached by fifteen (5) minutes after roll call is completed and before any business can be conducted. C. In order for a topic to be enacted, 8% of the groups present must be in good standing. D. New groups must attend 3 consecutive Area Meetings to gain voting rights at the 3 rd Area. E. If a group misses 2 consecutive Area Meetings to regain voting rights at the 2 nd. EEASCNA Minutes March 27 P a g e 7

2 East End Area Groups Roll Call Key: = Not Present, = Present, R= Report Submitted only, Blacked Out= Not G.S D J F M By NA Means Necessary R Changing in Grayson Clean & Free Covington Miracles Fahrfromusin Far Out Get Real Harvest How It Works Just for Today Let the Truth Be Told R Monroe New Miracles NA Vaders NA Way No Name Group Recovery at the Rock Restoration at work SetFree Sisters in Unity Spiritual Principles P R R Step to Mercy The Journey Continues R Unlimited Hope Total of Groups in Area Total Groups Present Groups in Good Standing Groups Present & G.S Number for Quorum (5% + )? Is Quorum reached? Yes Yes 9 Yes 9 Yes Number for Consensus (8% present in G.S)? Do we have Consensus? A M J J A S O N D

3 Subcommittee Reports Admin Discussion about budget, votes to go back to Region for vacant positions, Adhoc committee meeting for policy went well, next one March 8th from 24 pm, PR needs money to order posters, can get money and take to Region to get posters EEASCNA Minutes March 27 P a g e 3 7

4 Treasurer Report Will vote on budget today. Discrepancy about mileage reimbursement for Facilitator and Cofacilitator to Region meeting. Full report below: Treasurer's Report 3527 To East End Area Trusted Servants, Since last month s meeting we received $ in group donations which we have deposited into the EEASCNA checking account. We had monthly expenses incurred in the amount of $5.8. The checks that have cleared and online/debit card payments are listed on the attached spreadsheet. The beginning balance for the February 27 statement was $, and the ending balance is $2, The amount over Prudent reserve available funds is $583.. Please note that since I have over $,. in possible outstanding invoices which I have been unable to pay due to not having an approved budget, we most likely must spend a portion of our prudent reserves so we can pay the outstanding invoices which could be presented for payment this month. If anyone feels I need to delay paying the Activities Deposit for their June campout and/or the PR subcommittee postage for their poster drive please request a vote on extending payment for those items. Otherwise, all or most of our prudent reserves, may be used this next month. Today I am requesting that the trusted servants vote on the 27 EEASCNA Budget. Attached is a copy of that Budget proposal which each of you should have taken back to your groups to have it voted on at our March 27 meeting. I am grateful for the opportunity to serve the East End Area as Treasurer. If any Trusted Servants have questions or concerns about the Area finance s, please feel free to contact me at or at BrianGwt@Gmail.com. Regards, Brian C. Adkisson

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6 RCM Report

7 Nominations and topic to take back to region. RCMA position will be open in March. Next RCM is March 2th. Tiffany L. Region alternate treasurer assent PASS Tony O. Region CPP chair assent PASS Asa B. Region CPP vice chair assent PASS Jerry E. Region CPP treasurer assent PASS Topic 266 from Region assent PASS H & I Report [Oral report] H & I will meet at same place and time as PR subcommittee meeting, not before Area like before. Need more people for subcommittee and to volunteer. Passed out volunteer forms for GSRs to take back to groups. Friday night Gwinnett County jail 7:3 pm meeting needs volunteers. Want to submit topic to take literature into jail. Women s Gwinnett county jail meeting now starts at 6: pm instead of 7: pm. Public Relations Report [Oral report from Joe B.] Posters ordered, May st poster drive date. Does area want to continue to serve at the Gwinnett County fair? Need to get check from Region next week. Activities Report Mardi Gras event was a success. Donation to area of $45. PayPal was created for Activities and treasurer will have access. Need seed money for July event. Lack of support for subcommittee. Flyers need to have NA logo. Full report below: NA Activities Sub Committee Meeting 2/2/7 Reviewed budget it was turned into Area but pending approval Received donation of $25 from Simone and $ from David Could not hold February event due to lack of funding New business Need to find a new meeting place as there are concerns about protecting anonymity when they are held in public places. Ashley to call Jackson and see If we could use a room at Zoar and not incur additional fees. Also will look into a place such as private room in a library or pavilion at the park EEASCNA Minutes March 27 P a g e 7 7

8 Need a method to accept credit card payments. Committee agreed to use Paypal. There will be a separate account for East End Activities and a monthly transfer of money to the Area. March Madness Event on March 4th..There will be a magician/balloon artist. He would like a GRCNA registration and donation for supplies as payment. Jennifer is thinking $5 should cover supplies. We will play NA trivia game for 45 minutes after the speaker. We can use the remaining masks from the NYE event. The venue, Lawrenceville Historic Train Depot, will cost $2. There will be a DJ. The cost was not discussed. Food will include pizza, salad, water, soda, and chips. The speaker will have 45 minutes. Sojourner suggested Troy and the committee agreed. Hannah will do face painting and donate the supplies. There will be a fog machine and lights. The speaker meeting will begin at 6pm. Jen to price the beads from Oriental Trading. There will be a raffle with prizes being GRCNA registration, 3 Guiding Principles books, and a campout registration. You will also get a raffle ticket if you wear March Madness gear. switch GRCNA bingo to April and Unity Day to September due to availability of some committees. Need a location for bingo event. Hannah to talk to her homegroup about possibly hosting the event at that location. We need food ideas and pennies for card play. Campout Tugaloo State Park. There will be group lodging, boat rentals, boat ramp, full kitchen, water skiing, tubing, bonce houses, slip and slide, karaoke, and interactive workshops. Fundraiser ideas Jen to research bulk price of what im grateful for journal. Everyone needs to come up with an idea and research pricing. Also, we can do the GOD boxes at campout and charge a fee for that. Need to review the activities policy on page 2. Brian to send that out to everyone for review. Group Reports SCANNED AND ATTACHED BELOW

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14 Old Business None Nominations/Elections Positions Still Open Alternate Secretary H & I Vice Chair Public Relations Vice Chair Open Forum Brought up to have equal amount of budget money to go to each subcommittee for Region GSR s need to be aware of financial happenings at area How can we get more service support? Discussion about having personal information or advertising specific performers on flyers New Business Topic 27 providing GCCI meeting with literature (9 Assent / Assent w/ reservation) PASS (Topic form below) Voting on taking facilitator and cofacilitator mileage reimbursement for Region line items OUT of new budget ( Assent Pass) Voting on new 27 budget proposal minus above line items ( Assent PASS)

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16 Plans for the next meeting Next Area Service will be Held at 3pm April 2nd in Snellville **ADMIN MEETS AT 2:3 PM** (Other forms and flyers below)

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