AHYHA Board Meeting Sunday, May 22, 2016 at 7:00pm Andover Community Center

Transcription

1 Meeting Called to order at: 7:03 pm AHYHA Board Meeting Sunday, May 22, 2016 at 7:00pm Andover Community Center Board Members in Attendance: Jeremy Coe, John Pedersen, Tracy Johannsen, Amanda Goar, Nick Giacomini, Patrick Popehn, Tony Peterson, Steve Gorowsky, Bryan Pierson, Jason Jones, Fred Moyer, Joy Orvis, Dave Johnson Absent: Mike Clough Additional Attendees: Lindsay Dorstad, Ken Andrezcyzak Approve Previous Month s Meeting Minutes: Jeremy Coe asked for a motion to approve the meeting minutes. A MOTION WAS MADE BY Bryan Pierson, SECONDED BY Dave Johnson, AND PASSED UNANIMOUSLY. Approve Treasurer s Report: Due to Mike Clough s absence, Jeremy Coe presented the Treasurer s Report. The highlights of the Treasurer s Report are as follows: Revenue - estimated $130, $130,000 Contributions (Gambling Proceeds) -$ Fees (Volunteer Buyout, Registration Fees, Tryouts) $740.0 Fundraising (Events - sponsorship) Expenses - estimated $37, $5, Administration $14.23 Credit Card Service Fees $6, Coach Development (Coaches Fees, USAH Certification Training) $ Equipment (Goalie Equipment) $29, Facilities Rental $1, Player Development Programs (Junior Huskies) Net Income for the Month ($93,399.99) Jeremy Coe asked for a motion to approve the Treasurer s Report. A MOTION WAS MADE BY Tony Peterson, SECONDED BY John Pedersen, AND PASSED UNANIMOUSLY. Approve Gambling Report and Gambling Operations: Dave Johnson presented the Gambling Report. Gambling Manager, via manager s report, submitted Expenses for Pre-Approval for June 2016 Pre-Approval: Allowable Expenses are projected to be no more than $126, and Pre-Approval: Lawful Purpose Expenditures to be no more than $12, Gross Receipts for the month of April 2016 were $920, with Net Receipts of $151,

2 Jeremy Coe asked for a motion to approve the Gambling Report. A MOTION WAS MADE BY Fred Moyer, SECONDED BY John Pedersen, AND PASSED UNANIMOUSLY. Approval/Motions: Jeremy Coe asked for a motion to approve the resignation of Jessica Dahlvang, Recruitment/Jr. Huskies Administrative Director. A MOTION WAS MADE BY Nick Giacomini, SECONDED BY Steve Gorowsky, AND PASSED UNANIMOUSLY. Jeremy Coe asked for a motion to approve the appointment of Lindsay Dorstad as the new Recruitment/Jr. Huskies Administrative Director for the remainder of the election year. A MOTION WAS MADE BY Patrick Popehn, SECONDED BY Joy Orvis, AND PASSED UNANIMOUSLY. Coordinator Selection The following coordinator applications were submitted: Leah Gravink, SKATE Coordinator Sara Clough, Fundraising Coordinator Jeannette DeWandeler, Scheduling Assistant/Outdoor Rink Coordinator Erica Stiller, Registration Assistant Blair Buccicone, Mite A/B/U8 Coordinator Ken Andrezcyzak, Tryout Coordinator Jim Stiller, Squirt Representative John Gerdes, PeeWee Representative John Norling, Bantam Representative Jason Hemp, Girls Representative Al Fritsinger, Goalie Coordinator Since none of the positions were contested, Jeremy Coe asked for a motion to approve the appointment of all coordinator applicants. A MOTION WAS MADE BY Steve Gorowsky, SECONDED BY Bryan Pierson, AND PASSED UNANIMOUSLY. Discussions: Jeremy Coe shared that two separate charitable requests were submitted to the Board in January, but were not covered at the April meeting. A decision to donate $1, to the Andover Alpine Ski team and $1, for the Andover High School Girl s Lacrosse team was made. Jeremy Coe reviewed the AHYHA Event timeline with all Board members highlighting key upcoming events. Recap of Operations Meeting John Pedersen shared that the Falls Skills curriculum is currently being reviewed. Tryouts will begin September 25 th. MEGA Goalie and FHIT Hockey will continue to be used for training for the upcoming season. Sublimated jerseys will be issued to the Bantam and U15 teams. Players will be able to keep these jerseys. A Mite gear package will again be offered by Dave s Sporting Goods. Banners will be displayed at the Andover rink. Black will represent District champions. White will represent State participants and gold will represent State championship. Director Updates: Dave Johnson shared that Willy McCoy s will be hosting their annual golf tournament at Majestic Oaks. Great opportunity to support one of AHYHA s sponsors and gambling locations.

3 Joy Orvis provided a marketing presentation of various website ideas to the Board. Currently working with Sports Ngnin to give the AHYHA website an updated look making it more user friendly to obtain information. Tony Peterson shared that the Community Center Commission met with the City Council on April 26 th for the Annual Update of the State of the ACC. In the meeting the topic of expansion was brought up and the basic Council response was that the Public Works expansion takes priority because it will serve the entire community and safety concerns regarding the existing facility take precedence. This project will start taking place in The council did NOT want to perform any feasibility studies regarding an expansion. The earliest any sort of expansion would take place will be 2019 at best. Continuing to work with Tim Koltes for scheduling ice for the upcoming season. Tweaking the final points for the season and hope to have a preliminary schedule done by the end of June. Jeremy Coe asked for a motion to adjourn the meeting. A MOTION WAS MADE BY Dave Johnson, SECONDED BY Steve Gorowsky, AND PASSED UNANIMOUSLY. Meeting Adjourned: 8:30 pm

4 AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 1 For the Month of: AHYHA Monthly Board Meeting on : Pre-Approval: Allowable Expenses Payee or item to be paid Explain each purpose for Expense Amount: Jun May-16 Approval each expenditure briefly Estimated or Actual Yes No Pappy's Rent $ 1, Willy McCoys Rent $ 1, MN Gaming/IRS/St MN Payroll, PR taxes & Fees $ 20, Pulltabs Plus Pulltabs $ 2, Triple Crown Gaming Pulltabs $ 1, Diamond Pulltabs $ 9, Cash Bags Drawer reimbursement- Pappy's $ 3, Cash Bags Drawer reimbursement-route 65 $ 3, MN Dept of Revenue Board Fees & Taxes $70, Fedor's Meats Meat Raffle Prizes $ 6, ECM Newspapers/Expres Advertising/Both sites $ 2, Dave Johnson Office Supplies- Up To $ Nancy Kadlec Office Supplies- Up to $ CG Made Easy Tax Return Software Program $ Oak Roads Grill and Bar Rent $1, Route 65 Rent $ 1, Qbitez Rent $1, Staples Supplies $1, Total Allowable Expenses: $ 126, Pre-Approval: Lawful Purpose Expenditures Payee or item to be MN Expense paid Explain each purpose for CGB Amount: $ - Approval each expenditure briefly Code Estimated or Actual Yes No City of Andover Monthly Taxes $ 2, City of Andover City Fund Contribution $ 5, AHYHA Meat Raffle -005 Pappy's $ 1, City of East Bethel Monthly Taxes $ 1, City of Oak Grove City Fund Contribution $2, City of Oak Grove Monthly Taxes $700.00

5 Total Lawful Purpose Expenditures: $ 12, $ - AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 2 Presented at AHYHA Monthly Board Meeting on : 22-May- 16 Actual Gambling Operations For the Month of: Apr-16 Gross Receipts 920, Less: Prizes Paid (768,968.00) Net Receipts $ 151, Physical Inventory Apr-16 $4, Actual Checks Written: Total Allowable & Lawful Purpose Expenses $250, Total Allowable & Lawful Purpose Expense Q4 Donation of $51,000 to Ahyha and HS in January (323, ) $ (72,685.88) A hard copy of Form LG1004 Monthly Gambling Report presented & signed by Gambling Manager, along with all tax forms filed on a monthly basis and all related reports are on file with the Meeting Minutes of the above Meeting date and can be reviewed by any AHYHA member upon written request to the Board Secretary. Submitted by: Recording Secretary: Dave Johnson, Gambling Mgr Date: