Harbor Soccer Club Board of Directors Special Meeting Agenda February 9, 2015
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1 Harbor Soccer Club Board of Directors Special Meeting Agenda February 9, 2015 Time: Location: 7:00 8:30pm Tides Tavern, Gig Harbor, WA Attendance: Office Contact P E U Office Contact P E U President Keith Schembs X Premier PD Oscar Canas X VP Admin Jeff Wenrich X Asst Premier PD Kevin Grey X VP Ops Jack Tullis X Club PD Mike Stewart X VP Comp Jeff Lavinder X Academy PD Scott Mahary X Treasurer Chris Hodson X Asst Academy PD Heath Mclellan X Secretary Lisa Bosselman X Micro PD Ted Smith X Registrar Melissa Zenter X Rec Team Assignor Nora Mahary X DOC Neil Megson X Business Develop. Matt Bebich X ADOC Game Coordinator GM Jason Jarrett X Field Coordinator Kerry Wolley X Youth Dir Shawn Alire X Discipline Com Web/Com Merchandise Director Kirstin Brent X Others: Minutes: February 2, 2015 Minutes (Lisa to distribute via ) New Business: Budgets o Admin Budget see attached Budget discussed and accepted. Jeff W. motions for the Admin. Budget to be accepted, Jeff L seconds. (9 Ayes, 0 Nays, 0 Abstentions). o Program Budgets Premier Budget presented, discussed and amended. Jack motions for the Premier budget to be accepted as amended, Jeff W. seconds. (9 Ayes, 0 Nays, 0 Abstentions) Premier Coaching Staff o S Boys Coaching Staff Proposed coaching staff in place, U15 coach still working out availability to commit to the position. Stanno o Outstanding reimbursements/deliverables o Direction to take o Demand Letter/Attorney referral Club needs to find a lawyer willing to write letter for the Club. 1
2 Adminstrative Budget Income Scholarship Income Donation Income 2,00 Sponsorship Income Fundraising Income Interest Inc 4,00 Total Income 6,00 Administrative Annual Meeting 2,00 Administrative - Other Total Administrative 2,00 Advertising/Promotion 3,50 (advertising for tryouts/registration, signs at indoor c Affiliation Fees 20 GH Chamber Bank Credit Card Fees 7,50 Computer Bonzi Webhosting 5,20 Domain Name Internet Connection 60 Laptops (3) 3,00 GM, Treasurer, Registrar Web sites 60 SportNgin Total Computer 9,40 Donation Charity Donations 1,50 Scholarship 3,00 GHHS, PHS, At- Large Total Donation 4,50 Equipment Balls/Bags Goals/Nets Misc 3,00 Total Equipment 3,00 Field Maintenance Port- a- Potties 5,00 Miscellaneous 2,50 Field lining Total Field Maintenance 7,50 Fundraiser Licenses and Permits 65 Trailer Office Supplies 3,00 Includes phone line at Performance Golf Printing and Reproduction 45 Signs for indoor center 2
3 Professional Services Acct/Bookkeeping 1,50 Legal Fees Tax Preparation Services 2,30 Total Professional Services 3,80 Rent 10,38 Uncategorized s 36,00 GM Total 91,295 Net Income - 85,295 3
4 2015 Premier Budget Income Notes Scholarship Income 12,50 Donation Income Sponsorship Income Registration Fees Prev Yr Registration Fees Refund - Registration Fee Registration Fee - 617,76 28 teams/352 players - see separate breakdown Current Year Registration Fees Total 617,76 Income Total 630,26 Advertising/Promotion 1,50 Affiliation Fees WSYSA 6,75 Affiliation Fees - 75 Other Affiliation Fees Total 7,50 Bank Charge Credit Card Fees 3,40 Service Fees Bank Charge Total 3,40 Coaches Coach 50 Education/Training Head Coach Fees 304,00 all coaches including white and jr acad License 2,00 Meetings/End of 1,00 Season Appreciation Trainer Fees (12,00) Coaches Total 295,50 Computer/Bonzi 55 Webhosting Donation/Scholarship 12,50 4
5 Equipment Balls/Bags 5,00 Goals/Nets 5,00 Miscellaneous 2,00 Equipment Total 12,00 Field Maintenance 2,50 Port-a-Potties Field Rental Field Rental Reimbursement Pen Met Parks 6,00 PSD 65,00 Miscellaneous Field Rental Total 71,00 Fundraiser Licenses and Permits Office/Misc Supplies 10 Printing and 10 Reproduction Professional Payroll 1,50 Processing Referee /PCSRA 22,20 Taxes Form ,00 FUTA 60 SUTA 40 L&I 2,90 Referee L&I 18 Taxes Total 28,08 Tournament Fees Reimbursements Rec/Pres. Cup 10,00 only state cup included in 2015/16 Tournament Fees - 8,75 $500 tourney stipend for 1st 10 team pif or setup Other Tournament Fees Total 18,75 $250 for next 15 Training Tryouts 50 Uncategorized s Uniforms Player 50 Reimbursement Parent/Manager 11,20 $100 per paid in full at registation (35% of 320) Gifts Team Uniforms 78, ua uniform kit included in registration Uniforms Total 90,
6 Admin Budget ,977 Premier's distribution of $80,295 s Total 614, Net Income 15,
7 CLUB BUDGET 2015 $ Players Notes Scholarship Income Donation Income Sponsorship Income Interest Inc Registration Fees Prev Yr Registration Fees Refund - Registration Fee Registration Fee - Current Year 57,62 Total Registration Fees 57,62 57,62 Advertising/Promotion 35 Affiliation Fees District III 20 TPCJSA 536 WSYSA 2,68 Affiliation Fees Total 3,416 Donation/Scholarship 63 Equipment Balls/Bags 2,865 Goals/Nets Miscellaneous 756 Equipment Total 3,621 Field Maintenance Tacoma Community College Lighthouse Christian School 2,00 Port-a-Potties moved to Admin Budget Miscellaneous Field Maintenance Total 2,00 Field Rental Fee Pen Met Parks 60 PSD 11,00 Total Field Rental Fee 11,60 Licenses and Permits Office/Misc Supplies 7
8 Referee/PCSRA 9,00 Taxes - Referee L&I Training Tournament Fees Uncategorized s Uniforms 12,40 Adimin 13,00 Club portion of Admin 56,017 1,603 8
9 Micro Budget Income Scholarship Income Donation Income Sponsorship Income Fundraising Income Interest Inc Total Income 14,00 Administrative Annual Meeting Administrative 2,000 - Other Total Administrative 2,000 Advertising/Promotio n 0 Affiliation Fees Bank Credit Card Fees Computer Bonzi Webhosting Domain Name Internet Connection Laptops (3) Web sites Total Computer Donation Charity Donations Scholarship Total Donation Equipment Balls/Bags 1,570 Goals/Nets players From JW & CH Registration (@ $5 per player) 140 players Puggs 9
10 Uniforms 3,600 Coaches Ts Misc Total Equipment 6,270 Professional Coaching Coaching 1,500 CIT Total Professional 1,500 Coaching Field Maintenance Port-a-Potties Miscellaneous 2,600 Total Field 2,600 Maintenance Fundraiser Licenses and Permits Office Supplies Printing and Reproduction Professional Services Acct/Bookkeepi ng Legal Fees Tax Preparation Services Total Professional Services Rent Uncategorized s Total 13, players 50 coaches (head coach & Asst.) Grass fields (Practice, Jamboree, Games = 325 $8 per hour) Net Income
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