STMA Youth Hockey Association Board Meeting February 9, 2015

Transcription

1 STMA Youth Hockey Association Board Meeting February 9, 2015 Board Members in Attendance: Called to Order - 7:04 called to order by Paul Berning January Agenda Set - Approved. Sam/Karl Consent Agenda set the agenda for Feb Meeting: Approved. Karl/Jess V Gambling Report Dana Berg February proposed expenses Dana made motion/karl. Approved Open Forum Nothing Written Coordinator s Reports District 5 Report - Karl Anderson Initiation Kevin Jocelyn and Jenny Bilicki Squirt - Kari Wise PeeWee - Sam Rasmussen Coordinator for PeeWee Regional Playoff s at STMA 2/27-3/1 Will need volunteers to help coordinate Volunteer hours for clock and scorebook shifts will be on DIBS soon Bantam - Matt Fitch Girls Coordinator - Matt Weimer Coordinator for U12B District Playoff s at STMA 2/14, 2/15 and 2/21 Volunteer hours for clock and scorebook shifts are on DIB Registration - Kristen Huber/Jess Vankuyk Website/PR Heidi Schendt STMA s Academic Excellence Program Dawn Brommer Fundraising - Tammy Tupper Coordinating with K2R committee to have raffle tickets to be sold at U12B and PeeWee Playoffs at STMA Sponsorship - Joe Schwartz Volunteer Kris McDonald

2 Team Manager Coordinator Holly Roos Equipment - Matt W/Jeff P SafeSport Wade Parkin Ice Scheduler Erika Zins Mite Ice Scheduler - Jenny Bilicki Dryland Manager Report Tony Christensen Dryland Scheduler - Sharon Oakvik Knight to Remember - Bill Robinson/Zeke Berg Volunteer shifts are on DIBS Junior Gold Jim Helgestad, Coordinator High School Boys - Jeannie Putnum, Secretary HS Boys finish regular season this week. High School Girls - David Stanton and Krisha Friede Visit the St. Michael DQ GRILL & CHILL RESTAURANT Sunday, December 28 from 12 Noon to 3 p.m. and a portion of the sales will be donated to the River Hawks Girls High School program! Other upcoming date: Sunday, March 22 and 12 noon to 3 p.m. Executive Board Reports President s Report Josh Opiola National Sports Center All parties agree we need a 2nd sheet of ice Funding needs to be figured out. Who will pay for what - the cities, the school and us We are closer than we ever have been Now is the time that we need to fundraise This is VERY good news Hockey Development Report Paul Berning Opening of Igloo. Paul proposed putting promotion on front page of website for 3 weeks highlighting IGLOO. 2nd by Jeff Swenson. APPROVED. Discussed the guest speaker from MN Hockey they had at the District 5 Meeting. They are pushing for Associations to have a Hockey Director which would be a paid position i($10,000-$15,000 range) which help eliminate the politics between the Board and Hockey. Needs further discussion. Secretary s Report Jen Tourville K2R person sell K2R raffle tickets at District and Region playoffs at the STMA Arena. Tammy T took as a to-do.

3 Treasurer s Report Jeff Swenson January Financials - Sam/Jenny B - Approved Mite teams still owe tourney fee s (State Farm and Media Bridge) Coordinator s Reports District 5 Report - Karl Anderson Game misconducts down from last season Tournament of Champions for Squirt/U10A (like regions for the Squirt level) Request made ½ of the fee (like we do for the older travel levels). Fee is $450 - Association pay $225 - Karl/Matt W - Approved Nominations for D5 Board are due next month Off ice officials discussion Knight to Remember - Bill Robinson/Zeke Berg K2R update Still need donations Team baskets due by March 1st to qualify to win the Pizza Party OLD BUSINESS NEW BUSINESS Initiation Kevin Jocelyn and Jenny Bilicki Request $650 for Mite medals - Jenny/Karl - Approved Facilities Committee Dryland plans for 2015 Facilities Committee does not want to renew Acceleration contract. Wants to keep the facility open and make it more useable for all levels. A vote is not needed. Will not continue with Acceleration. Will explore other options. Adjourned Sam/Matt - Approved Next Meeting is Monday, March 9th at MSE, Health Room D 400

4 Gambling Report to STMAYHA Members Board Meeting Date February 9, 2015 Financial Close Date January 31, 2015 Reconciled Bank balance at financial close date $ 52, Cash start banks at Neighbors (pull tabs bar and booth, bingo) 6, Cash start banks at 152 Club (pull tabs) 3, Cash start banks at Space Aliens (pull tabs, bingo, meat raffle) 4, Fun Loss Receivable 3, Allowable Expenses Proposed for January Actual January Cash Payments Proposed February Cash Payments 3 Diamond, Pulltabs Plus, Dehmers $ 5,000 $ 5,225 $ 5,000 (Pull Tabs, Bingo Cards, Meat) Wages (Gambling Manager, Assistant Manager, Paperwork, Bingo Caller, Pull Tab Booth Operator) 5,000 2,004 7,500 Wages (GM Training) Meals/Travel Quarterly Payroll Taxes and Unemployment Insurance Supplies (Rubber Bands, Envelopes, Stamps, Pencils), License Scan Repair Accounting Fees 600 1,800 1,500 Gambling Taxes 1,900 1,865 3,200 Rent Neighbors Rent 152 2,000 1,971 2,000 Rent Space Aliens 2, Raffle Expenses Storage Neighbors Booth Space Aliens

5 Notes on Expenses Product expenses and accounting fees were overspent compared to the requested amount for January. o Product Overage due to meat raffle expenses approved as part of previous month approvals, however a delay in invoices resulted in bulk payments in January o Accounting fees Dec invoice was accelerated compared to previous months. The Feb approval includes amounts for Dec and Jan Raffle expenses need to pay for the ipad Storage definitely need a new storage unit to maintain our games for the required amount of time. Booth Approved $2500 in November, spent $1136 in Dec and $665 in Jan and $321 in Feb Gambling Control Board Compliance Review Typically occurs every 2 years. Last one in Fall of 2012 Games have been selected and pulled Will be meeting with Kristine Koesling, our compliance officer, tentatively on 2/17. Site Updates Space Aliens o Off to a slow start but things are looking promising! o Microphone solution still outstanding Neighbors - Booth opened 1/24 and is going strong! Raffles Application was officially approved Bingo on TV s Looking at computer options Sellers Last time mentioned changing volunteer requirements but rethinking paying sellers from the perspective of offsetting the cost of hockey. - $25K

6 Estimates For the Month Ended January 31, 2015 Pull Tab - Bar Neighbors 152 Club Space Aliens Pull Tab - Pull Tabs - Bingo-Sat Bingo-Tue Pull Tabs Bingo Meat Raffle Bingo Booth Machine Meat Raffle Total Number of Closed Games / Events Gross Receipts $ 26,682 $ 9,520 $ 5,640 $ 1,711 $ 80,075 $ 3,364 $ 3,030 $ - $ 395 $ 90 $ 130,507 Prizes Paid (21,502) (8,060) (3,678) (1,303) (72,070) (3,166) (1,500) - (293) (45) $ (111,617) Profit Share $ - Gross Profit $ 5,180 $ 1,460 $ 1,962 $ 408 $ 8,005 $ 198 $ 1,530 $ - $ 102 $ 45 $ 18, % 15.3% 34.8% 23.8% 10.0% 5.9% 50.5% 25.8% 50.0% 14.5% Site Expenses Taxes $ 959 $ 273 $ 173 $ 37 $ 1,521 $ 20 $ 133 $ - $ 9 $ 4 $ 3,129 Licenses $ - Gambling Product $ 2,626 Bar Rent 1,112-2, $ 3,208 Payroll Expenses $ 1,230 Operating Expenses , $ 1,985 Cash Short/(Over) (29) (4) (10) $ 117 Reimburse Cash Shortages (289) $ (289) Total $ 2,399 $ 1,924 $ 429 $ 248 $ 4,432 $ 228 $ 153 $ 1,888 $ 254 $ 52 $ 12,005 Program Net Profit $ 2,781 $ (464) $ 1,533 $ 160 $ 3,573 $ (30) $ 1,377 $ (1,888) $ (152) $ (7) $ 6, % -4.9% 27.2% 9.4% 4.5% -0.9% 45.4% -38.5% -7.3% 5.3% K2R Raffle Income Raffle Income $ - Raffle Prizes Paid - Taxes - Gambling Product (255) Total K2R Raffle Income $ (255) General Expenses Lawful Expenditures A1 Cont to 501(c)3 or (c)4 - A2 Cont to Relieve Poverty - A5 Cont to Scholarships - A7 Cont to Youth Activities - Annual Taxes - Licenses - Gambling Manager Salaries 1,420 Accounting and Auditing 1,800 General Operating Expenses 9 Total General Expenses 3,229 Net Income 3,401

7 Estimates Year To Date - May 1, April 30, 2015 Neighbors 152 Club Space Aliens Pull Tab - Bar Pull Tab - Booth Bingo-Sat Bingo-Tue epull Tabs Pull Tabs Bingo Meat Raffle Pull Tabs Bingo Meat Raffle Total Number of Closed Games / Events Gross Receipts $ 258,725 $ 9,520 $ 35,730 $ 26,464 $ 102 $ 759,000 $ 8,325 $ 10,980 $ - $ 395 $ 90 $ 1,109,331 Prizes Paid (205,975) (8,060) (28,026) (23,217) (62) (668,796) (8,200) (5,475) - (293) (45) (948,149) Profit Share (21) (21) Gross Profit $ 52,750 $ 1,460 $ 7,704 $ 3,247 $ 19 $ 90,204 $ 125 $ 5,505 $ - $ 102 $ 45 $ 161, % 15.3% 21.6% 12.3% 18.6% 11.9% 1.5% 50.1% 25.8% 50.0% 14.5% Site Expenses Taxes $ 9,542 $ 273 $ 699 $ 258 $ 9 $ 16,401 $ 66 $ 480 $ - $ 9 $ 4 $ 27,741 Licenses Gambling Product 5, , ,811 Bar Rent 10, , ,731 Payroll Expenses ,745 1, ,697 Operating Expenses 311 2, , ,165 Cash Short/(Over) 1, (67) (21) (15) - 7-1,860 Reimburse Cash Shortages (1,442) 3 (555) - (1,994) Total $ 26,476 $ 3,587 $ 2,676 $ 2,138 $ 23 $ 45,932 $ 724 $ 1,559 $ 1,974 $ 337 $ 135 $ 85,561 Program Net Profit $ 26,274 $ (2,127) $ 5,028 $ 1,109 $ (4) $ 44,272 $ (599) $ 3,946 $ (1,974) $ (235) $ (90) $ 75, % -22.3% 14.1% 4.2% -3.9% 5.8% -7.2% 35.9% -59.5% -99.5% 6.8% AFCD Bingo Bingo Income $ 843 Bingo Prizes Paid (284) Taxes (48) Gambling Product (18) Cash Over/Short (1) Total AFCD Bingo Income $ 492 General Expenses Lawful Expenditures A1 Cont to 501(c)3 or (c)4 - A2 Cont to Relieve Poverty - A5 Cont to Scholarships - A7 Cont to Youth Activities 7,000 Annual Taxes (920) Licenses 450 Gambling Manager Salaries 10,060 Accounting and Auditing 5,820 General Operating Expenses 1,109 Total General Expenses 23,519 Net Income 52,318

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