Trailer Estates Bingo Summary of Activities and Accounting

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1 April 2013 Summary of Activities and Accounting M.Brauer, Treasurer

2 Summary of Activities and Accounting Trailer Estates Park and Recreation District is a deed-restricted 55+ mobile home community with over 1250 privately owned properties. Located in Bradenton, Florida between US41 and Sarasota Bay, the District provides numerous services, facilities, and activities for residents. The recreational activities are many boating, shuffleboard, kayaking, horseshoes, Bocce, billiards, bridge, dancing, pickleball, exercise, woodworking and much more. Classes in yoga, line dancing, art, Zumba, ceramics, etc. also are offered for residents and their guests. In addition, clubs and volunteer groups/organizations conduct a variety of events including dinners, receptions, ice cream socials, bazaars, talent shows, educational presentations, live music and other enjoyable gatherings. Activities, classes and events receive support from the District, clubs, individuals and/or other sponsors. One of the well-attended events is Bingo, which is held every Sunday and Wednesday evenings in our Large Hall. During the busiest months of the year (November-April) the attendance at Bingo is significant. During 2012, attendance during these months ranged from a low of 734 players to a high of 1492, with an average of 1139 players per month. Average attendance per evening was 131 players. As we approach the summer months, the attendance at Bingo and other Trailer Estates activities drops off. For the months of May-October 2012, there were as few as 318 players to a high of 620, with an average of 424 players per month. Average attendance per evening was 48 players. Totals for the monthly winnings (money in, money out) during the busiest months of 2012 ranged from $6,106 to $11,611 with an average of $9,096 per month. The total for the 6-month timeframe was $54,575. During the summer/fall months, the monthly winnings ranged from $2,843 to $5,265, with an average of $3,665 per month. The total for that 6-month timeframe was $21,987. In looking at the full 12 months of 2012, the total winnings were $76,562. All monies collected are returned to the players in prize winnings. The first two months of 2013 (January and February) had 1449 players and 1416 players respectively, with an average of 1433 players per month. Average attendance per evening was 169 players. Totals for the monthly winnings were $11,634 and $10,667, with an average of $11,016. The total for these two months was $22,031 with a total of 2865 players. During March of 2013 the Trailer Estates Park and Recreation District was advised to hold Bingo for prizes only, giving Bingo winners a choice to select from items that had 1

3 been donated specifically for the Bingo games. Attendance remained high with a monthly total of 1242 players and an average attendance per evening of 155 players. Prior to this advice there were three Bingo evenings during March with total winnings of $4,384 dispensed. Bingo at Trailer Estates is conducted by volunteers in the community. There are callers, sheet sellers, attendance counters, and those that distribute the winnings. This volunteer group has been coordinated by a Trailer Estates Park and Recreation District Board member, the Continuing Recreation Trustee. These volunteers arrive at 5:30 p.m. to prepare for the doors to open at 6 p.m., and a 7 p.m. start for the Bingo games. The games are open to Trailer Estates residents and their guests. There are two sessions and two jackpots each evening. Due to the $250 jackpot limit, there are Beggar s Bingo games held during many of the Bingo evenings. Records of attendance and prizes are kept, and are available at the end of this report. For the benefit of the Bingo players and as a fundraising activity for the Kitchen Bees Club, a Bingo snack bar is open prior to the Bingo games and during the break. The District has expenses related to Bingo; sheets to purchase, repairs to the Bingo machine and costs associated with set up for the evening. For 2012 these expenses were approximately $3500. The District Board of Trustees budgets for many of the recreational activities at Trailer Estates, absorbing those costs that they feel are appropriate given the District s focus on providing recreational facilities, activities and services for the residents. Bingo has been a regular activity for more than 40 years at Trailer Estates Park and Recreation District. It has been enjoyed by many of the residents of Trailer Estates. Due to the structure and governing authority of the District, the current arrangement for Bingo is being revised. For more information please contact Debbie G. Comeau, Continuing Recreation Trustee, or Lenora Neal, Chairman, at Note: For data on Bingo attendance and winnings, please see attachments. Attachment A: 2012 Summary Attachment B: 2012 Monthly Attachment C: st Quarter 2

4 Attachment A: 2012 Bingo Summary Date Players 1st Session (S) 2nd Session Jackpots 1st S Jackpots 2nd S 1st S BB* 2nd S BB* Monthly Total JANUARY 1-Jan 129 $ $ $ $ $ $ Jan 155 $ $ $ $ $ $ Jan 162 $ $ $ $ $ $ Jan 162 $ $ $ $ $ 9.00 $ Jan 167 $ $ $ $ $ - 18-Jan 158 $ $ $ $ $ $ Jan 174 $ $ $ $ $ $ Jan 153 $ $ $ $ $ $ Jan 180 $ $ $ $ $ $ Session Totals $ 3, $ 3, $ 2, $ 2, $ $ Average 160 Totals 1440 $ 6, $ 4, $ $ 11, FEBRUARY 1-Feb 180 $ $ $ $ $ $ Feb 115 $ $ $ $ $ - $ - 8-Feb 181 $ $ $ $ $ $ Feb 183 $ $ $ $ $ $ Feb 172 $ $ $ $ $ $ Feb 183 $ $ $ $ $ $ Feb 159 $ $ $ $ $ $ Feb 174 $ $ $ $ $ $ Feb 145 $ $ $ $ $ $ Session Totals $ 3, $ 3, $ 2, $ 2, $ $ Average 166 Totals 1492 $ 6, $ 4, $ $ 11, MARCH 4-Mar 193 $ $ $ $ $ $ Mar 181 $ $ $ $ $ $ Mar 163 $ $ $ $ $ $ Mar 150 $ $ $ $ $ $ Mar 175 $ $ $ $ $ $ Mar 155 $ $ $ $ $ $ - 25-Mar 137 $ $ $ $ $ - $ - 28-Mar 136 $ $ $ $ $ - $ - Session Totals $ 2, $ 2, $ 1, $ 1, $ $ Average 161 Totals 1290 $ 5, $ 3, $ $ 10, APRIL 1-Apr 131 $ $ $ $ $ - $ Apr 119 $ $ $ $ $ - $ - 8-Apr 108 $ $ $ $ $ - $ - 11-Apr 97 $ $ $ $ $ - $ - 15-Apr 102 $ $ $ $ $ - $ - 18-Apr 92 $ $ $ $ $ - $ - 22-Apr 96 $ $ $ $ $ - $ - 25-Apr 78 $ $ $ $ $ - $ - 29-Apr 73 $ $ $ $ $ - $ - Session Totals $ 2, $ 2, $ 1, $ 1, $ - $ Average 100 Totals 896 $ 4, $ 3, $ $ 7, MAY * (BB) Beggar's Bingo $ amounts $ are summed $ when more $ than game $ was - played. $ - All individual games were no more than $50. 3

5 Date MAY * (BB) Beggar's Bingo amounts are summed when more than 1 game was played. All individual games were no more than $50. 4 Players 1st Session (S) 2nd Session Jackpots 1st SJackpots 2nd S 1st S BB* 2nd S BB* Monthly Total 2-May 65 $ $ $ $ $ - $ - 6-May 53 $ $ $ $ $ - $ - 9-May 49 $ $ $ $ $ - $ - 13-May 50 $ $ $ $ $ - $ - 16-May 51 $ $ $ $ $ - $ - 20-May 57 $ $ $ $ $ - $ - 23-May 47 $ $ $ $ $ - $ - 27-May 50 $ $ $ $ $ - $ - 30-May 54 $ $ $ $ $ - $ - Session Totals $ 1, $ 1, $ $ $ - $ - Average 53 $ 7, Totals 476 $ 2, $ 1, $ - $ 4, JUNE 3-Jun 50 $ $ $ $ $ - $ - 6-Jun 42 $ $ $ $ $ - $ - 10-Jun 42 $ $ $ $ $ - $ - 13-Jun 50 $ $ $ $ $ - $ - 17-Jun 35 $ $ $ $ $ - $ - 20-Jun 35 $ $ $ $ $ - $ - 24-Jun 27 $ $ $ $ $ - $ - 27-Jun 37 $ $ $ $ $ - $ - Session Totals $ $ $ $ $ - $ - Average 40 Totals 318 $ 1, $ 1, $ - $ 2, JULY 1-Jul 36 $ $ $ $ $ - $ - 4-Jul 49 $ $ $ $ $ - $ - 8-Jul 36 $ $ $ $ $ - $ - 11-Jul 42 $ $ $ $ $ - $ - 15-Jul 40 $ $ $ $ $ - $ - 18-Jul 41 $ $ $ $ $ - $ - 22-Jul 41 $ $ $ $ $ - $ - 25-Jul 44 $ $ $ $ $ - $ - 29-Jul 37 $ $ $ $ $ - $ - Session Totals $ $ $ $ $ - $ - Average 41 Totals 366 $ 1, $ 1, $ - $ 3, AUGUST 1-Aug 38 $ $ $ $ $ - $ - 5-Aug 41 $ $ $ $ $ - $ - 8-Aug 46 $ $ $ $ $ - $ - 12-Aug 37 $ $ $ $ $ - $ - 15-Aug 40 $ $ $ $ $ - $ - 19-Aug 42 $ $ $ $ $ - $ - 22-Aug 37 $ $ $ $ $ - $ - 26-Aug 36 $ $ $ $ $ - $ - 29-Aug 36 $ $ $ $ $ - $ - Session Totals $ $ $ $ $ - $ - Average 39 $ 4, $ 3, $ Totals 353 $ 1, $ 1, $ - $ 3, SEPTEMBER

6 Date Players 1st Session (S) 2nd Session Jackpots 1st SJackpots 2nd S 1st S BB* 2nd S BB* Monthly Total Totals 353 $ 1, $ 1, $ - $ 3, SEPTEMBER 2-Sep 46 $ $ $ $ $ - $ - 5-Sep 38 $ $ $ $ $ - $ - 9-Sep 43 $ $ $ $ $ - $ - 12-Sep 42 $ $ $ $ $ - $ - 16-Sep 43 $ $ $ $ $ - $ - 19-Sep 54 $ $ $ $ $ - $ - 23-Sep 48 $ $ $ $ $ - $ - 26-Sep 45 $ $ $ $ $ - $ - 30-Sep 51 $ $ $ $ $ - $ - Session Totals $ $ $ $ $ - $ - Average 46 Totals 410 $ 1, $ 1, $ - $ 3, OCTOBER 3-Oct 54 $ $ $ $ $ - $ - 7-Oct 57 $ $ $ $ $ - $ - 10-Oct 63 $ $ $ $ $ - $ - 14-Oct 80 $ $ $ $ $ - $ - 17-Oct 65 $ $ $ $ $ - $ - 21-Oct 75 $ $ $ $ $ - $ - 24-Oct 68 $ $ $ $ $ - $ - 28-Oct 87 $ $ $ $ $ - $ - 31-Oct 71 $ $ $ $ $ - $ - Session Totals $ 1, $ 1, $ 1, $ 1, $ - $ - Average 69 Totals 620 $ 2, $ 2, $ - $ 5, NOVEMBER 4-Nov 76 $ $ $ $ $ - $ - 7-Nov 83 $ $ $ $ $ - $ - 11-Nov 104 $ $ $ $ $ - $ - 14-Nov 84 $ $ $ $ $ - $ - 18-Nov 97 $ $ $ $ $ - $ - 21-Nov 85 $ $ $ $ $ - $ - 25-Nov 114 $ $ $ $ $ - $ - 28-Nov 91 $ $ $ $ $ - $ - Session Totals $ 1, $ 1, $ 1, $ 1, $ - $ - Average 92 Totals 734 $ 3, $ 2, $ - $ 6, DECEMBER 2-Dec 110 $ $ $ $ $ - $ - 5-Dec 92 $ $ $ $ $ - $ - 9-Dec 106 $ $ $ $ $ - $ - 12-Dec 99 $ $ $ $ $ - $ - 16-Dec 112 $ $ $ $ $ - $ - 19-Dec 111 $ $ $ $ $ - $ - 23-Dec 101 $ $ $ $ $ - $ - 26-Dec 112 $ $ $ $ $ - $ - 30-Dec 138 $ $ $ $ $ - $ - Session Totals $ 2, $ 2, $ 1, $ 1, $ - $ - Average 109 Totals 981 $ 4, $ 3, $ - $ 7, TOTAL 9376 $ 76, Average 781 $ 6, *(BB) Beggar's Bingo amounts are summed when more than 1 game was played. All individual games were no more than $50. 5

7 Attachment B: 2012 Bingo 6-Month Summary 6-MONTH SUMMARY DATE PLAYERS PRIZE WINNINGS MONTHLY 6-MONTH MONTHLY 6-MONTH # LOW # HIGH # AVERAGE # TOTAL $ LOW $ HIGH $ AVERAGE $ TOTAL May - October $ 2,843 $ 5,265 $ 3,665 $ 21,987 January-April, November, December $ 6,106 $ 11,611 $ 9,096 $ 54,575 6

8 Attachment C: st Quarter Bingo Totals Date Players 1st Session (S) 2nd Session Jackpots 1st S Jackpots 2nd S 1st S BB* 2nd BB* Monthly Total January 2-Jan 132 $ $ $ $ $ - $ - 6-Jan 148 $ $ $ $ $ $ Jan 148 $ $ $ $ $ $ Jan 171 $ $ $ $ $ $ Jan 161 $ $ $ $ $ $ Jan 173 $ $ $ $ $ $ Jan 177 $ $ $ $ $ $ - 27-Jan 161 $ $ $ $ $ $ - 30-Jan 178 $ $ $ $ $ $ Session Totals $ 3, $ 3, $ 2, $ 2, $ $ Average 161 Totals 1449 $ 6, $ 4, $ $ 11, February 3-Feb 130 $ $ $ $ $ - $ - 6-Feb 193 $ $ $ $ $ $ Feb 184 $ $ $ $ $ $ Feb 147 $ $ $ $ $ - $ - 17-Feb 223 $ $ $ $ $ $ Feb 184 $ $ $ $ $ $ Feb 180 $ $ $ $ $ $ Feb 175 $ $ $ $ $ $ Session Totals $ 3, $ 2, $ 1, $ 1, $ $ Average 177 Totals 1416 $ 5, $ 3, $ $ 10, March 3-Mar 191 $ $ $ $ $ $ Mar 202 $ $ $ $ $ $ Mar 179 $ $ $ $ $ $ Mar Cancelled $ - $ - $ - $ - $ - $ - 17-Mar 201 $ - $ - $ - $ - $ - $ - Prizes only 20-Mar 144 $ - $ - $ - $ - $ - $ - Prizes only 24-Mar 122 $ - $ - $ - $ - $ - $ - Prizes only 27-Mar 101 $ - $ - $ - $ - $ - $ - Prizes only 31-Mar 102 $ - $ - $ - $ - $ - $ - Prizes only Session Totals $ 1, $ 1, $ $ $ $ Average 155 Totals 1242 $ 2, $ 1, $ $ 4, * (BB) Beggar's Bingo amounts are summed when more than 1 game was played. All individual games were no more than $50. 7