Karen E. Rushing Clerk of the Circuit Court and County Comptroller S a r a s o t a C o u n t y, F l o r i d a

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1 Karen E. Rushing Clerk of the Circuit Court and County Comptroller S a r a s o t a C o u n t y, F l o r i d a BUDGET YEAR REPORTFISCAL 2019 p r e s e n t e d t o t h e S a r a s o t a C o u n t y B o a r d O f C o m m i s s i o n e r s J u n e 1 9,

2 MAKING AN Mission TO MEET THE NEEDS and EXCEED THE EXPECTATIONS OF THOSE WE SERVE. Values INTEGRITY MAKING A DIFFERENCE PROFICIENCY ACCOUNTABILITY COMMITMENT TRUSTWORTHINESS Goals MAXIMIZE financial performance ENHANCE service delivery. ENHANCE our value, reputation and relationship with stakeholders CREATE a unified, engaged, productive culture

3 CLERK and COMPTROLLER Elected to a four-year position CLERK OF THE CIRCUIT and COUNTY COURTS COUNTY COMPTROLLER Treasurer Ex-Officio to the Board of County Commissioners Recorder Internal Auditor and Office of Inspector General

4 SERVICE TO CITIZENS and BUSINESSES 243 FTEs dedicated to making an impact through public service 5 service locations 42 Interns worked 17, 432 hours 24/7 online products and services

5 SERVICE to SARASOTA COUNTY FINANCE BOARD RECORDS COUNTY RECORDER RECORDS MANAGEMENT INTERNAL AUDIT OFFICE of INSPECTOR GENERAL Article V Disaster Recovery / Network COUNTY INTERNAL SERVICE CHARGES..$1,127,302

6 FY2019 BUDGET IMPACTS BUDGET REQUEST Budget request w/o county obligations $8,286,913 ARTICLE V - (Operating and Capital) Disaster recovery network and system maintenance $480,812 TOTAL...$8,767,725

7 FINANCE and REVENUES $839.1 million EXPENDITURES...$820.7 million 423 separately managed and reported funds INVESTMENTS AVERAGE PORTFOLIO.. $880.7 million Outperformed SBA and 2-year treasury PORTFOLIO-GENERATED EARNINGS $ 13.3 million 142 funds

8 BOARD RECORDS SERVICES MEETINGS and OFFICIAL MINUTES Attended 77 meetings (Board of County Commissioner, Charter Review, Planning Commission and Value Adjustment boards) 100% of minutes produced within two weeks of meeting date. CASE and HEARINGS MANAGEMENT 442 Code Enforcement cases filed 28 Code Enforcement hearings attended 307 VAB hearings coordinated and scheduled 2 Public Utility hearings OFFICIAL DOCUMENTS PROCESSED 211 Resolutions 88 Ordinances 282 Contracts

9 AUDIT and OFFICE OF INSPECTOR GENERAL 16 Audits 2 Investigations 3 Guardianship Audits 7 Fraud Awareness and Prevention training presentations 490 Board employees trained 33 Opportunities for Improvement were presented to County Administration.

10 SECURE RECORDS RETENTION Boyers, PA Long term storage Climate controlled

11 RECORDS MANAGEMENT SERVICE to COUNTY 644 miles driven to retrieve, deliver and reshelve files to county departments 2, ,103 boxes stored for county departments cu/ft of boxes met county department retention, and were destroyed official records converted to microfilm for archival storage 376 maps electronically imaged 16,747,146 official records imaged

12 COUNTY RECORDER REAL ESTATE SERVICES for BUSINESSES and CITIZENS 18,337 Mortgages 15,951 Satisfactions of mortgage 29,061 Deeds 702 1,914 Tax Liens 100% Certificates Official Records scanned, indexed, of Title and verified with an image of the document available for public viewing within 24 hours of being received

13 ADDITIONAL SERVICES 3,069 Marriage licenses issued 837 Weddings performed 622 Sales of property at public auction for back taxes and fees 9,315 Passport applications received, reviewed and forwarded to the U.S. Department of State 6,511 Passport photos taken

14 RECORDING DATA by FISCAL YEAR Documents Recorded FY ,591 FY ,119 FY ,518 FY ,957 FY ,516 FY2018 Projected 163,466 + or change docs recorded % 4.15 % 0.27 % 0.90 % 2.48% Population 367, , , , , Clerk Fees $4,718,967 $1,504,903 $1,856,342 $1,973,305 $1,999,854 $1,997,131 Doc Stamps & Intangible Taxes $140,992,125 $54,780,325 $67,530,773 $70,320,728 $72,600,572 $70,940,972 Other Fees -- $2,356,370 $3,032,235 $3,545,966 $3,557,051 $2,716,748 TOTAL -- $58,641,598 $72,419,350 $75,839,999 $78,157,477 $75,654,851

15 CIRCUIT FORECLOSURE CASES INITIATED 250 YTD 2018 = = = = 8, AVG JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

16 A COMMITMENT to TRANSPARENCY Consolidated Major Revenue and Debt Report Certificate of Excellence received for 33 consecutive years Comprehensive Annual Financial Report (CAFR) Outstanding Achievement in Popular Annual Financial Reporting received for five consecutive years IMPACT Report Clerk and Comptroller Annual Report Balanced Scorecard

17 Karen E. Rushing THANK YOU Clerk of the Circuit Court and County Comptroller Sarasota County, Florida for the opportunity to serve you.