flui Wakefield Chapel Recreational Association-~015 Location: Spraque Tech Center ( Chapel Square Center) Date: May 13, 2015 Time: 7:00-9:00 PM

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1 flui Wakefield Chapel Recreational Association015 Location: Spraque Tech Center ( Chapel Square Center) Date: May 13, 2015 Time: 7:00 9:00 PM AGENDA 7:00 7: 15 Available for Member Questions. Cary FichtnerVu, President Welcome, ntro, Call Meeting to order.. Doug Prince, Secretary Minutes correction/approval Newsletter. V. Cary FichtnerVu WCRA Rules ed to everybody for review.. ByLaw Committee discussing senior status Snack Bar update overview nsurance update Open House this Sunday Office's Reports: Scott Arenholz, Operations Fire marshal/cage Cleanup days fee next year? Repairs Update Capital Builders Group/ Premier Sign update Barrels etc.. V. Officer's Reports: Jae Yoo Ko, Joe Gross, Long Range Sound system V. Officer's Report: ShelleylTim Hartmann, Membership V. Officer's Report: Jeff Champagne, Treasurer V. Committee Report: Liz Modder, Swim Team V. Committee Report: Dawn Young, V. Committee Report: Jennifer Cassata, Dive Team X. Committee Report: Cary for Laurie Richter, Social/Activities Update on Social volunteers, calendar Update on new activity chair Season Crawford X. Announcements/Action tems/new Business: Cary FichtnerVu X. Adjournment Standard Robert's Rules Board of Director Meeting Business Procedure: Membership may request, in writing, new business to be placed on the Agenda. The written request must be received or postmarked by one week in advance and should include the member's full name, Approved Format by Vote for WCRA Board/Membership Meetings for 2015

2 Meeting Start Meeting Stop 7:14pm 8:30pm WCRA Monthly Meeting Minutes 13 May 2015 Sprague Technology Center Conference Rm 9A Attachments: 1) Treasurer report Board Attendees: Cary FichtnerVu President; Jeff Champagne Treasurer; Doug PrinceSecretary; Scott ArenholzOps; Joe Gross Long Range Planning; Shelley HartmannMembership; Rep; Shawn Mansfield Swim Rep, Jennifer Cassatta Dive Rep Members in attendance: Kris Anderson, Lynn Barnsback(arrived at 7:40pm) Cary opened meeting, welcomed WCRA Bd members and conducted roll call. Asked members in attendance if they had any questions for the board. No questions. Commenced Regular Meeting Agenda: 1. Board voted and approved April 2015 meeting minutes. 2. WCRA President Discussion. a. The typed Pool Rules and Regulations have been routed to the WCRA Board for review and comment. These are a typed version of the Posted Rules from the Pool with updates for age of children that must be accompanied by parent or other responsible person. b. Discussing with WCRA Website Administrator a routine/timing for sending out s to the membership and when she needs inputs. Website Administrator is also working on establishing a "Members Only" section of website to hold the WCRA Board Monthly minutes. c. WCRA Bylaws committee continues its review. Looking at what the other pools are doing with regards to Senior Membership and General Membership fees. d. nterviewed two people for the Snack Bar Manager position with the assistance of Julie Lafferty and Shelley Hartmann. Selected Mary Ann Rainey as the SNACK Bar Manager for 2015 e. nsurance update The pool's original insurance is in place but WCRA is shifting to a new insurance company that will give the pool coverage for sports accidents, child molestation, and has broader coverage for incidents that involve alcoholic beverages. Expect that Annual Premium will go from 7800 to f. Open House is scheduled for 17 May from 46pm. This is an early opportunity for members and potential new members to see the pool. 3. Operations Report a. Setting up a time for the Fire Marshall to come out to the pool for final inspection. Had to relocate some grills that were too close to combustible building material. b. Capital Builders completing repairs in bathroom. c. Premier completing Pool Repairs. cost about 11,. This included replacement of two pool lights with new LED lights. d. Hired Elias Landscaping for mowing and weeding. e. Disposed of two gas grills. Hired two School age WCRA members as grill cleaners. f. Starting Trash Service effective 16 May. g. Vance Electric repaired plug to ce Maker. h. Volunteers for the Weekend Pool Cleanup periods have been low in number. OPS recommends charging for pool cleanup in the membership fee and doing away with the volunteer cleanup;jf pg.l

3 i. ACTON: Board evaluate making pool cleanup a budget item and see if a increase in Annual Fee will be required to cover this new expense. i. Snack Bar has been cleaned. j. Water Fountain needs repair and a plumber is scheduled for Friday (15 May) k. Premier provided an inventory list of required pool supplies (First Aid kits, Lifeguard Floats, Test kits, etc.). OPS ordered supplies directly at a substantial savings vice ordering through Premier.. Set up date for first Mosquito Spraying. 4. Swim Report Located a Wireless Public Address system for 3 that can be used to support the Swim Meets. System comes with 2 Wireless speakers. WCRA budgeted 1800 for this cost. Swim team can cover this additional 1200 with swim funds. BOARD voted unanimously to purchase the Wireless Speaker system for kids have registered to swim. Time trials are 13 June and swim practice starts 27 May. 5. Dive team Registration is in progress. Need to schedule an inspection of the dive area in support of Divisionals. Mike Schaefer will do the inspection. nsurance for Dive team is paid. 6. Long Range: Setting up a Detailed Long Range plan that covers 2 years that will be submitted as a Subset of the Established Long Range Plan. 7. Membership The Club Sentry Membership software database "crashed" 1 week ago. This seems to be a recurring problem around this time of year. The database is back up and running but still trying to determine possible cause of the crash. 473 Bonded members 27 Open Bonds 30 people on the Sales List Sold 6 memberships this year ( 5 Sales went to open Bonds) 15 military members 4 Temporary members 49. Members still have not paid their 2015 dues and will have to pay the late charge. 8. Treasurer Presented "Budget to s" report through April (see Attachment). Treasurer reported that we are paying for the following software packages DropBox, Constant Contact, Quick Books which is tied to a Debit Card that is expiring so need to determine an alternate payment method for this software. Wanted to verify that these software packages are all still being used and required. 9. No report. 10. Social Most Social events have Coordinators. Still looking for Coordinators for two WineDowns and the Adult Party. 11. Activities Setting up an Art Class, Yoga and Water Aerobics. Yoga will be on the tennis courts this year. Meeting Adjourned pg.2

4 fvla'f A B f20 22 f23 f24 f25 f26 f27 f N November v R Z AX AY AZ BA May 13, Nov 2014 Dec 2014 Jan 2015 Feb 2015 Mar 2015 Apr 2015 May J Wakefield Chapel Recreation Association Budget vs. s: Budget FY15 P&L F Budget over Budget % of Budget ncome 50 Membership Members Dues Dues Membership Bond Purchases Membership Rental Military dues Court 1,90 95 Dues , , , , Donation Membership 6 1, , , Rental ; ncome Activities Social 23,75 19, % 55 3,50 2, % 2, , , % 238, Social/Rec Team ncome 87, % % 5, % ,00 1, % 6, ,00 10, % % , , % 2,09 Activities Synergy 3, Social/Rec Activity 58, , , Volunteer 143,10 Late 95 68, Refund 50 Membership Transfer 73, , Membership Guest 55 Bond Convenience 85 1,50 11,50 13,00 1, % % 11, % 12, % Dive 4,00 4,00 % Swim 49,00 49,00 % 18,00 12, % 65, % 5, Team ncome Snack 5,66 5,66 Bar Cards Bar Other Snack Merchandise SUSPENSE 5,66 Snack Bar Snack 1, , , Sales 1, NCOME 12, , Bar 71,00 2, % 20,00 20,00 % 20, % 22,00 12, ncome 1, ,41 102, , , ,00 176, % Gross Profit 1, ,41 102, s 72, , ,00 176, % Expenses 60 Operating Expenses Page 1 of 4

5 A B F J N R v Z AX AY AZ BA Nov 2014 Dec 2014 Jan 2015 Feb 2015 Mar 2015 Apr 2015 May Budget over Budget % of Budget Business Operations 45 Administrative Assistance 1,00 1,00 % 46 Constant Contact % 47 Credit Card Bank , , ,50 4,086, % 48 Legal ,00 4, % 49 Payroll Processing ,50 1, % Business Operations , , ,50 11, % Membership 52 Membership Administration ' 53 Mailings and Postage , , % r 54 Membership Assistance 1,50 1,50 % 55 Supplies and Other , , % 56 Website Fee % 57 Membership Administration , ,25 2, % 58 Membership Bond Sales , % Membership , , ,00 25, % Operations Contract 61 Base Contract 8, , , , , % Supplies, Chemicals, Other 30 1,45 20, , , % Operations Contract 30 8, , , , , ,00 15, % Maintenance Grounds , , % 66 Other Maintenance , ,92 5, % Maintenance , , ,00 8, % Utilities 69 Electric , , ,50 7, %.J.!2. Security % 71 Telephone , ,75, % 72 Trash ,44 1, , % 73 Water , % Utilities 1, , , ,50 21, % Property Tax 4, , % nsurance 2, , ,00 5, % Team Expenses 79 Dive Other ,50 % 80 Dive Salaries Dive Team, Dive EE Taxes \ % 82 Dive ER Taxes % 83 Dive Salary 4, % 84 Dive Salaries 5,50 5,50 % Page 2 of 4

6 i A 6 = 85 = 86 = 87 88!89! !98 f99! r103 f104 f105 r F Dec 2014 J Jan 2015 N Feb 2015 v R Mar 2015 Apr 2015 Z AY AZ BA AX May 2015 Budget over Budget 9,00 9,00 % of Budget % Swim Team Other % Swim Team Overtime % Swim Team Salaries Swim Team 1, , % Swim Team EE Taxes ,50 2, % Swim Team ER Taxes , % 26, % 55, % Swim Salary 91!92! B Dive Team! Nov 2014 Swim Team Salaries Swim Team 1, , , ,00 1, , , ,00 Other 18, EE Taxes % % Salaries ER Taxes Salary Salaries Team Expenses ' 2,00 2,00 % 's 20,50 20,50 % 1, ' 1, , ,50 84, % Activities 1,00 1,00 Social Expenses Social Guard Overtime Social Other Social/Rec Expenses % Social/Rec Expenses Social Expenses % % % , % 15,00 14, % 16,00 15, % 61 Snack Bar Expenses Snack Bar Consumables 14, Snack Bar Salaries Snack Bar EE Taxes % Snack Bar ER Taxes % Snack Bar Salary ,50 % Snack Bar Salaries 61 Snack Bar Expenses 60 Operating Expenses 7,50 22,00 6, , , , , , mprovements ;. Diving Board (deleted) JE Facilities 123!124 f125 Furniture Landscaping Hili Renovation 3, , Pool Page 3 of 4 100, ,50 7,50 22,00 214, % % % 31.83% ,50 % , % 10, % 5, %

7 ! A B F J N R v Z AX AY AZ BA 5 Nov 2014 Dec 2014 Jan 2015 Feb 2015 Mar 2015 Apr 2015 May 2015 r 6 Budget over Budget % of Budget C== mprovements ; 3, , , ,50 15, % r 127 Expenses 6, , , , , , , , ,00 229, % r 128 Net ncome 5, , , , , , , , ,00 53, % 129 r 130 r Wednesday, May 13, :40:09 PM PDT GMT4 Accrual Basis Page 4 of 4