VETERANS OF FOREIGN WARS OF THE UNITED STATES AUXILIARY TWELVE MONTH BUDGET REPORT SEPTEMBER 1, AUGUST 31, FISCAL YEAR

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1 VETERANS OF FOREIGN WARS OF THE UNITED STATES AUXILIARY SEPTEMBER 1, AUGUST 31, FISCAL YEAR Dee Guillory, National President Jan Passmore, National Secretary-Treasurer Virginia Carman, Budget Committee Chairman

2 VETERANS OF FOREIGN WARS OF THE UNITED STATES AUXILIARY EXPLANATION OF VARIANCES Page 1 The total revenue of the National Headquarters Fund is $4,967,767 (i.e %) of the budgeted amount and the total expenses are $3,490,547 (i.e %) of the budgeted amount, resulting in net gain of $1,477,220. Page 2 Revenues Mailing List and Label Sales is $125. The VFW took over the National Change of Address process for the member files that the VFW Auxiliary sends to them. Thus the VFW is now incurring the cost so the VFW Auxiliary is no longer reimbursed for this expense. This issue was previously discussed with the Council of Administration at the Mid-Year Conference in February, Page 4 National Senior Vice President - Miscellaneous is $341. This amount is over budget by $141. The National Officers requested special cards this year that resulted in an overage. This overage has previously been approved by the Council of Administration at the Mid-Year Conference in February, National Junior Vice President - Miscellaneous is $341. This amount is over budget by $191. The National Officers requested special cards this year that resulted in an overage. This overage has previously been approved by the Council of Administration at the Mid-Year Conference in February, Page 1 of 3

3 Page 5 National Chaplain - Miscellaneous is $341. This amount is over budget by $191. The National Officers requested special cards this year that resulted in an overage. This overage has previously been approved by the Council of Administration at the Mid-Year Conference in February, National Conductress - Miscellaneous is $341. This amount is over budget by $191. The National Officers requested special cards this year that resulted in an overage. This overage has previously been approved by the Council of Administration at the Mid-Year Conference in February, National Guard - Miscellaneous is $341. This amount is over budget by $191. The National Officers requested special cards this year that resulted in an overage. This overage has previously been approved by the Council of Administration at the Mid-Year Conference in February, Page 6 National Headquarters Expenses Annual Membership Fulfillment Packages is $120,020. This amount is over budget by $30,020. This is the first year membership cards are being sent by National Headquarters. With the numerous issues that have come up, this line item is over budget. The Council of Administration was previously made aware that an overage would occur at the Council of Administration at the Mid-Year Conference in February, Page 2 of 3

4 Page 7 Programs Program and Awards Book is $11,795. This amount is over budget by $295. $11,795 was the amount charged for the production and printing of the Program and Awards book. This overage has previously been approved by the Council of Administration at the Mid-Year Conference in February, Page 9 Conferences and Meetings Ambassadors Briefing & Workshop is $26,646. This line item is over budget by $5,146. The overage can be attributed to additional attendees to the conference that had not been part of the conference in the recent past. This overage has previously been approved by the Council of Administration at the Mid- Year Conference in February, Page 12 National Home for Children VFW National Home Repairs and Renovations is $14,651. This line item is over budget by $4,651. This overage has previously been approved by the Council of Administration at the Mid-Year Conference in February, Page 3 of 3

5 NATIONAL HEADQUARTERS UNRESTRICTED FUNDS TOTAL REVENUES (PER PAGE 2) $4,162,890 $4,967,767 $804, % TOTAL EXPENSES (PER PAGE 11) 4,162,890 3,490, , % NET INCOME $0 $1,477,220 $1,477,220 ========== =========== ============ PAGE 1 OF 12

6 REVENUES ADMINISTRATION OF FUNDS $389,390 $295,309 ($94,081) 75.84% CANCER INSURANCE 90,000 56,979 (33,021) 63.31% GROSS PROFIT FROM TREASURERS' BONDS 162, ,501 17, % INVESTMENTS 1,300,000 1,641, , % MAILING LIST AND LABEL SALES 6, (6,375) 1.92% MISCELLANEOUS 8,500 9,934 1, % NATIONAL CONVENTION 90,000 95,175 5, % NATIONAL DUES 1,539,500 1,985, , % NET PROFIT FROM VFW SUPPLY DEPARTMENT 117, ,812 29, % REVENUE FROM MEMBER BENEFITS 460, ,220 96, % TOTAL REVENUES $4,162,890 $4,967,767 $804, % ========== =========== ============ ======== PAGE 2 OF 12

7 EXPENSES NATIONAL PRESIDENT SALARY $65,845 $65,845 $ % EMPLOYEE BENEFITS 5,050 5, % TRAVEL 62,000 58,898 3, % TRAVEL EXPENSES FOR DOCUMENTARIAN 10,500 3,911 6, % GIFTS FOR DEPARTMENT VISITS 2,500 1, % GIFTS FOR COMMANDER IN CHIEF % PRESIDENT'S JEWEL 2,000 1, % POSTAGE % PRINTING 1, % MISCELLANEOUS % 150, ,719 11, % PAGE 3 OF 12

8 NATIONAL SENIOR VICE PRESIDENT SALARY 9,623 9, % EMPLOYEE BENEFITS % TRAVEL 10,000 5,371 4, % MISCELLANEOUS (141) % 20,623 16,071 4, % NATIONAL JUNIOR VICE PRESIDENT SALARY 9,117 9, % EMPLOYEE BENEFITS % TRAVEL 9,010 6,352 2, % MISCELLANEOUS (191) % 19,002 16,507 2, % NATIONAL SECRETARY TREASURER SALARY 66,043 66, % EMPLOYEE BENEFITS 15,000 14, % TRAVEL 16,830 15,795 1, % 97,873 96,712 1, % PAGE 4 OF 12

9 NATIONAL CHAPLAIN SALARY 7,597 7, % EMPLOYEE BENEFITS % TRAVEL 2,670 2, % MISCELLANEOUS (191) % 11,017 10, % NATIONAL CONDUCTRESS / CONDUCTOR SALARY 7,091 7, % EMPLOYEE BENEFITS % TRAVEL 2,640 1, % MISCELLANEOUS (191) % 10,481 9, % NATIONAL GUARD SALARY 6,584 6, % EMPLOYEE BENEFITS % TRAVEL 2,715 1, % MISCELLANEOUS (191) % 10,049 9, % PAGE 5 OF 12

10 NATIONAL HEADQUARTERS EXPENSES ANNUAL MEMBERSHIP FULFILLMENT PACKAGES 90, ,020 (30,020) % ACCIDENT INSURANCE FOR OFFICERS AND EMPLOYEES 2,700 2, % AUDIT AND TAX SERVICES 34,000 32,875 1, % BANKING AND INVESTMENT SERVICE CHARGES 50,000 44,505 5, % BENEFITS 250, , , % CHARTER KITS 6,000 4,696 1, % COMPUTER HARDWARE & SOFTWARE MAINTENANCE 10,000 2,656 7, % CONSULTING SERVICES, SUPPORT, & MALTA HOSTING 233, ,500 2, % CREDIT CARD PROCESSING FEES 20,000 12,405 7, % EMPLOYEE PROFESSIONAL DEVELOPMENT 20, , % INTERNET SECURITY 1, % MARKETING AND ADVERTISING 75,000 32,306 42, % MISCELLANEOUS 2, , % NATIONAL CERTIFIED RECRUITER TRAINER PROGRAM 15,000 3,318 11, % NATIONAL MAGAZINE 900, ,406 73, % OFFICE SUPPLIES 15,000 4,391 10, % PAYROLL SERVICE 5,000 3,383 1, % POSTAGE 45,000 20,963 24, % PAGE 6 OF 12

11 NATIONAL HEADQUARTERS EXPENSES CONTINUED PRINTING 25,000 9,529 15, % PROPERTY AND LIABILITY INSURANCE 22,000 21, % RENT, UTILITIES AND JANITORIAL SERVICES 182, , % REPAIRS AND MAINTENANCE 5,000 2,279 2, % SALARIES 602, ,247 87, % TELEPHONE AND INTERNET ACCESS 26,000 21,708 4, % 2,635,700 2,229, , % PROGRAMS AWARDS 195, ,445 51, % PROGRAM AND AWARDS BOOK 11,500 11,795 (295) % PROMOTION OF PROGRAMS 4, , % TRAVEL 5,300 1,982 3, % 216, ,900 58, % PAGE 7 OF 12

12 SPECIAL EVENTS AND CONTRIBUTIONS ACADEMY AWARDS (ANNAPOLIS, COAST GUARD, WEST POINT, AND AIR FORCE) 1,500 1, % CAFE / PRESIDENT'S CELEBRATION 22,500 16,537 5, % DONATION TO VFW FOR JOINT PROGRAMS 50,000 50, % GREETINGS, FLOWERS, AND GIFTS 3,000 1,781 1, % NATIONAL PRESIDENT'S SPECIAL PROGRAMS 20,000 15,500 4, % 97,000 85,160 11, % PAGE 8 OF 12

13 CONFERENCES AND MEETINGS AMBASSADORS' BRIEFING & WORKSHOP 21,500 26,646 (5,146) % APRIL STAFF MEETING 12,500 10,264 2, % BYLAWS, GRIEVANCE & APPEALS, FOCUS GROUPS, AND OTHER COMMITTEES 15,000 1,159 13, % DEPARTMENT SENIOR VICE PRESIDENTS' CONFERENCE / OFFICER'S PLANNING MEETING 160, ,967 22, % JR. VICE NETWORKING AT NATIONAL HOME 16,500 3,428 13, % MID YEAR CONFERENCE 90,000 70,952 19, % REPRESENTATIVES FOR NATIONAL PRESIDENT 50,000 42,369 7, % STRATEGIC PLANNING COMMITTEE 12,000 8,818 3, % TRAVEL TO DEPARTMENT CONVENTIONS 65,000 59,716 5, % VFW LEGISLATIVE VOD CONFERENCE 10,000 4,898 5, % 452, ,217 86, % PAGE 9 OF 12

14 2018 NATIONAL CONVENTION KANSAS CITY, MO BANQUETS AND RECEPTIONS 40,000 36,272 3, % FLOWERS AND DECORATIONS 2, , % GIFTS 8,000 6,201 1, % MISCELLANEOUS 3,500 2, % NATIONAL PRESIDENT'S SPECIAL GUEST 10,000 8,247 1, % POSTAGE AND SHIPPING 1, , % PRINTING 10,000 11,117 (1,117) % PRODUCTION AND ON SITE COSTS 150, ,778 (16,778) % TRANSPORTATION 30, , % TRAVEL 176, ,200 53, % VFW CONVENTION SCHEDULE 1, , % 432, ,229 77, % PAGE 10 OF 12

15 CONTINGENT EXPENSES MISCELLANEOUS TRAVEL, SPECIAL COMMITTEES AND ATTORNEY'S FEES 10, , % TOTAL EXPENSES $4,162,890 $3,490,547 $672, % ========== =========== ============ ======== CAPITAL EXPENDITURES COMPUTER EQUIPMENT $50,000 $21,670 $28, % FURNITURE, FIXTURES AND EQUIPMENT 40,000 5,553 34, % LEASEHOLD IMPROVEMENTS 40, , % 130,000 27, , % DEPRECIATION AND AMORTIZATION COMPUTER EQUIPMENT & SOFTWARE 265, ,455 26, % FURNITURE, FIXTURES AND EQUIPMENT 14,000 13, % LEASEHOLD IMPROVEMENTS 10,000 9, % 289, ,653 27, % PAGE 11 OF 12

16 RESTRICTED FUND VFW NATIONAL HOME FOR CHILDREN REVENUE CONTRIBUTIONS TO HEALTH & HAPPINESS $80,000 $117,991 $37, % INVESTMENT REVENUE 90, ,997 46, % TOTAL REVENUE 170, ,988 84, % EXPENSES ADMINISTRATIVE EXPENSES 28,000 24,275 3, % CHRISTMAS AND GRADUATION GIFTS 7,000 6, % VFW NATIONAL HOME MAINTENANCE 125, , % VFW NATIONAL HOME REPAIRS AND RENOVATIONS 10,000 14,651 (4,651) % TOTAL EXPENSES 170, ,451 (451) % NET INCOME $0 ========== $84,537 =========== $84,537 ============ ======== PAGE 12 OF 12