Anderson Mill Limited District Community Center Rental Contract

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Suzan Tate
5 years ago
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1 COMPLETED BY OFFICE STAFF Name: Date: Facility Attendant: Rooms: Time: # of Tables/Chairs: Room A Security: Round: Room B Who Cleans? Rectangle: Room C Facility Attendant Chairs: Kitchen Renters The AMLD Community Center is a community resource dedicated to serving the needs and interests of the residents of the Anderson Mill Limited District (AMLD) and surrounding neighborhoods through private rentals and community events. RESERVATION PRIORITIES & AVAILABILITY 1. Reservations related to the business of AMLD take precedence over all other rentals. 2. Reservations for all other purposes will be made on a first-come, first-serve basis a minimum of 2 weeks in advance and up to 12 months in advance. 3. Use of the building is restricted and cannot be used for Profit by outside organizations. 4. The District Manager has the right to refuse any rental request. Anyone has the right to appeal to the AMLD Board of Directors for a manager s decision not to rent the facility. In the event the building is used for electoral purposes, the District is not making any endorsement by allowing the use of the building. RESERVATION PROCEDURES 1. Community Center reservations must be made by submitting this application and paying the applicable rental fees. 2. To qualify for the Resident Rate, the person submitting the application must live within the Anderson Mill Limited District and show proof of residency by providing a copy of a current utility bill, car insurance, or voter registration card and a photo ID. 3. AMLD, the Board of Directors, and Employees, hereinafter called the District: shall not be responsible for injuries or loss of property on the premises, sustained by guests or others attending any function in the District s facility. 4. Anyone who rents the premises and fails to comply with the rules of use, including alcohol requirements, and payment of all fees, or causes damage in excess of the deposit and fails to reimburse the District for the additional costs may be prohibited from reserving the facilities again and subject to legal action.

2 RENTAL PAYMENT Rental fees must be paid at time the event is scheduled. NO RESERVATIONS WILL BE CONFIRMED without the application and rental fees being submitted in person and no access will be granted without the Damage Deposit payment provided. DAMAGE DEPOSIT 1. A Damage Deposit of $500 is required for all events. 2. Deposits are required by credit card at least 72 hours prior to event and held like a payment plan to be run after the event if damages occur/policies were not followed. Credit card information will be deleted after the event if there are no applicable charges. 3. If you or any of your guests cause damage in excess of the Damage Deposit, you will be liable for repayment. CANCELLATIONS & REFUNDS Refunds for payments made other than by credit card may take 2-4 weeks for processing. ALL cancellations made by the renter will incur a $20 processing fee. Less than 10 calendar days before event will result in a 0% of rental fee returned. Less than 30 calendar days before event will result in the loss of 50% of rental fees. More than 30 calendar days before event will result in a full refund. In the event of acts of "mother nature" or some other unforeseen circumstance, every reasonable effort that can be made, will be made, to accommodate scheduled events. Use of the facilities can only be guaranteed to the extent that circumstances remain in the control of the staff. Reasonable efforts will be made to deal with any extreme circumstance by the District to the best interest of all parties. ADDITIONAL FEES & AMENITIES Facility Attendant - Required during entire event that is booked outside of regular office hours Security Guard - Required any time alcohol is on the premises (see AMLD s Official Alcohol Policy found on page 3) Cleaning Fee - An optional fee if you do not wish to clean the facility immediately following your event (see Cleaning Policy on page 3.) Tables & Chairs - There is no rental fee for the use of tables and chairs. Renters are responsible for the set-up and take down of all tables and chairs used. Tables Chairs 8-6 Rectangle Tables (Seats 6-8) 100 chairs 8-60 Round Tables (Seats 8-10) 4-54 Round Tables (Seats 4-6)

3 Kitchen - Equipped with a sink, dishwasher, stove, oven, microwave, refrigerator, coffee maker (for use in kitchen only) & ice maker. AMLD does not provide utensils, cookware, cups, plates, glasses or linens. CLEANING POLICY All areas of the facility used (including bathrooms and hallway) must be swept, mopped, and returned back to original order immediately following your event. Countertops and appliances need to be wiped down and disinfected, tables and chairs must be wiped down and put away properly, and trash must be taken to the large receptacles outside. All cleaning supplies will be provided including trash bags. Cleaning should be completed within the rental time and confirmed by the facility attendant. If you do not wish to clean the facility following your event you may pay the optional cleaning fee ($75 initial fee, $40 per additional room). All facility guidelines must still be followed and any damages or excessive messes may be subject to partial or complete loss of the Damage Deposit. If you have chosen to add the cleaning fee, you still need to remove all decorations. Renters Initials OFFICIAL ALCOHOL POLICY 1. Any event serving alcohol must abide by the laws of the Texas Alcoholic Beverage Commission regarding serving of alcohol. Professional cash bar must be licensed by TABC and provide AMLD with a Copy. 2. An event with alcohol is only tentatively booked, until approval has been granted in coordination with contracted Security Officer. Should an event not be approved, then the renter may cancel without penalty or charge. 3. Any function in which alcohol is being served must pay fees to hire an off duty Williamson County Sheriff. 4. No one under the age of 21 may be served alcohol. 5. No alcohol may be taken out of the Community Center onto the patio, park, or pool area. 6. Anyone found to violate these rules may be suspended from using this facility in the future and/or forfeit their deposit. 7. These rules are subject to change by order of the AMLD Board of Directors. As the host/hostess of the event, you take full responsibility for the actions of your guests while on the community center property.

4 FACILITY USE POLICIES 1. Smoking is not permitted inside the building or within 15 feet of any door to the Community Center or in the pool area. 2. No wet bathing suits allowed. Shirt and shoes must be worn. 3. No glass containers are allowed on the patio or pool area. 4. Absolutely NO food prep is allowed in bathrooms or other areas, except in the kitchen. 5. If kitchen is rented, rollup window is not a toy. Staff will open or close. 6. Exterior doors may not be propped open or blocked closed. 7. Room use is limited to reserved space and restrooms. Charges will incur for use of nonrented space. 8. Set up time and clean up time is to be part of the total rental time. (Example: If an event is scheduled for 2 hours, from 2-4PM, and it will take 30 minutes to set up and 30 minutes to clean up, then the total rental time should be 3 hours.) This is due to the possibility of backto-back bookings for the same area. Any amount of time, beyond the scheduled time, will be subject to the hourly rate. The hourly rate will not be pro-rated or based on actual minutes of over use. The full hourly rate will be charged. 9. Kitchen rentals must be made for the entirety of your event. For example, you cannot rent the kitchen for only 2 hours during your 4 hour facility rental. 10. Absolutely no open flames allowed. No candles or fog machines, indoor grills or heating appliances that use a flame. Any cost incurred from a false alarm to the City of Austin Fire Department will be due by the renter. Outdoor grills are allowed on the patio. 11. Adult supervision of children is required at all times, with a ratio of 6 children (under age 12) to one adult (over 18 years of age). No children should be running in the hallways, entering other rooms, or playing in the parking lot. 12. No children under age 8 shall be permitted in the kitchen area. There must be one adult for every 3 children (ages 8-18) when in the kitchen area. 13. Any adjustments of the thermostat are to be made by the Facility Attendant only. 14. No animals, except assistant animals, are allowed in the building. 15. No amplified sound outside the building is allowed without prior approval. The volume within the rented space must be controlled so as not to disturb other users of the facility in accordance with State and Local Regulations. 16. Removable mounting tape, blue painters tape or putty is the only approved method to be used to affix decorations. NO tacks, nails, staples, cellophane tape, duct tape or other fastening methods are permitted. Any damage as a result will be the responsibility of the renter and the cost of repair will be deducted from the deposit. 17. NO rice, silly string or confetti is to be thrown inside or outside the building. Uses of birdseed, bubbles, or such items are approved for outside use only. Use of any such items must be cleared in advance with the District Manager prior to use. This may require an additional Cleaning Fee.

5 18. No individual or entity may publish the name or address of the Community Center as its mailing address for business or other professional purposes. Any promotional advertising, except that incidental to programming and District business, is subject to the review and approval by the Manager. 19. Any exceptions to the above policies must be approved by the District Manager and may require a higher Damage Deposit. 20. No business is allowed to rent the facility to use for profit. 21. No weapons, firearms or explosives are permitted in or on District property, in accordance with state law. 22. Attendance in any room may not exceed room capacity as deemed by Fire Marshall. 23. All events shall end and the premises vacated by 10:00 PM. All current policies of AMLD apply to the use of AMLD Community Center and any related facilities. Failure to follow any of the above guidelines may result in forfeiture of all or part of the damage deposit, fees, and cancellation of the reservation. Rental Space Size Capacity Resident/ Non-Profit Non-Resident Commercial Room A 567sf 38ppl $35/hr $55/hr $95/hr Room B 700sf 78ppl $40/hr $65/hr $115/hr Room C 594sf 40ppl $35/hr $55/hr $95/hr Rooms A & B 1267sf 110ppl $60/hr $80/hr $150/hr Rooms B & C 1294sf 115ppl $60/hr $80/hr $150/hr Rooms A, B, & C 1861sf 120ppl $75/hr $135/hr $255/hr Kitchen (Cannot be reserved without a room rental) Security (Required for all events serving/selling alcohol) Cleaning Fee (Optional cleaning fee) $25/hr $35/hr $70/hr $50/hr $75 first room/ $40 per additional rooms

6 PERSON or ORGANIZATION: DATE OF EVENT: HOURS: TO TYPE OF EVENT: (Birthday party, wedding, neighborhood watch meeting, etc) NUMBER OF GUESTS: STREET CITY STATE ZIP HOME PHONE: CELL PHONE: ALCOHOL WILL BE: Served? Y / N Sold? Y / N (Professional cash bar must be licensed by TABC) ROOMS BEING RESERVED (please check): Staff will provide totals Room A Room B Room C Multi Room (A/B, B/C, A/B/C) Kitchen Security Fee (Events Serving Alcohol) $ 50 x # hours = $ Cleaning Fee = $ TOTAL RENTAL FEE = $ DAMAGE DEPOSIT = $ I, The Undersigned, Have Read And Understand The Guidelines For AMLD Rentals And I Am Willing To Comply With All The Conditions And Requirements For The Use Of The AMLD Facilities. I understand I will forfeit my $ Deposit if any of the policies have not been met. RENTER S SIGNATURE AMLD STAFF SIGNATURE DATE DATE Permit # Receipt # Deposit Returned: / / Amount Returned: $ AMLD Staff Initials:

WARREN COUNTY ARMORY CIVIC CENTER RENTAL AGREEMENT

WARREN COUNTY ARMORY CIVIC CENTER RENTAL AGREEMENT Warren County Manager s Office P.O. Box 619 Warrenton, NC 27589 252-257-3115 (P) 252-257-5971 (F) Name of Applicant(s): Applicant Address: City: State: