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9 EXHIBIT A

10 Pay fee & assign code Date of use Amt. User fee pd. Time of use Key Received Key Returned FRY ROAD MUD ADMINISTRATION BUILDING and PARK PAVILION Saums Road Katy, TX RESERVATION APPLICATION Name of Person, Group or Organization (User) Responsible Person (for groups or organizations) Address: Phone: (Home) (Business) (Mobile) Resident/Taxpayer Name (if any): Resident/Taxpayer Acct.# (if any) : Type of use and day of use (as defined in the District s Policies and Procedures): (e) commercial for profit organizations* (a) individual/group for private use; (b) non-profit youth oriented** (c) non-profit public service (d) for-profit group; or* Brief description of type of event *Copy of current insurance certificate required **Proof of non-profit status required Alcohol to be served: Yes No Nonrefundable Use fee $ Damage Deposit $ Rooms approved for use by this application: (Check all that apply) Activities Room Conference Room Patio Area Pavilion READ THIS: I am the undersigned applicant and User, and I fully understand that I am assuming total responsibility for the safety and actions of my guests on all Fry Road MUD s grounds and property during the time I have the facilities reserved. THE USER AGREES TO

11 AND SHALL FULLY INDEMNIFY AND HOLD HARMLESS THE DISTRICT, ITS DIRECTORS, EMPLOYEES, CONSULTANTS AND AGENTS, FROM ANY AND ALL CLAIMS, LOSSES, DEMANDS, CAUSES OF ACTION, SUITS, AND LIABILITY OF EVERY KIND, INCLUDING EXPENSES FOR LITIGATION, COURT COSTS, AND ATTORNEY S FEES, FOR INJURY TO OR DEATH OF ANY PERSON, OR FOR DAMAGE TO ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH, OR RELATED IN ANY FASHION TO THE USE OF THE DISTRICT S FACILITIES, REGARDLESS OF WHETHER SUCH INJURIES, DEATH OR DAMAGES ARE CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF THE DISTRICT. IT IS THE EXPRESS INTENTION OF THE PARTIES HERETO, BOTH THE USER AND THE DISTRICT, THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY THE USER TO INDEMNIFY THE DISTRICT FROM THE CONSEQUENCES OF DISTRICTS OWN NEGLIGENCE OR GROSS NEGLIGENCE, WHETHER THAT NEGLIGENCE OR GROSS NEGLIGENCE IS THE SOLE OR CONCURRING CAUSE OF ANY INJURY, DEATH, OR DAMAGE. IT IS FURTHER THE EXPRESS INTENTION OF THE PARTIES HERETO, BOTH USER AND THE DISTRICT, THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY THE USER TO INDEMNIFY THE DISTRICT REGARDLESS OF WHETHER THE DISTRICT IS NOT AT FAULT, IS ONLY PARTIALLY AT FAULT, OR IS SOLELY AT FAULT. I have read and understand the Policies and Procedures regarding use of Fry Road MUD s Administration Building and/or Park Pavilion (the Facilities ). [User s Initials ] I will post a damage and cleaning deposit at the time I present this application, which will be deposited in a District account, and pay the nonrefundable use fee two weeks before the rental date, as required by the District s Policies and Procedures. Cancellation of the reservation of the use of the Facilities must be made at least thirty (30) days prior to the reserved date or my deposit is subject to a $100 late cancellation fee. If cancellation is made at any time within three (3) days of the event, my deposit will be returned minus a $200 late cancellation fee. Notwithstanding the foregoing, in the event of rain on the rental date, a reservation for use of the Park Pavilion may be rescheduled or cancelled without a cancellation fee and the deposit refunded, provided that in either case the User notifies the District s Event Coordinator on the rental date that the User intends to reschedule or cancel. *** IN THE EVENT THE USER CAUSES AN ALARM TO OCCUR, RESULTING IN THE DISPATCH OF AN AGENT OF FRY ROAD MUD OR THE POLICE OR FIRE DEPARTMENTS, THE USER WILL BE RESONSIBLE FOR ANY CHARGES. *** I accept the conditions for reservation and use of the Facilities. I understand that if the Facilities are damaged or left in an unacceptable or unsecured condition, my deposit may be forfeited or held to cover necessary expenses of returning the Facilities to their original condition, I will be liable to the District for the costs of repairing any damages not covered by my deposit, and I may be charged a $50.00 fee for failure to secure the Facilities when leaving (i.e. failure to reactivate the security system or lock the doors). IF THE KEY AND/OR CODE IS LOST, I WILL PAY THE COST OF HAVING THE FACILITIES REKEYED AND/OR RECODED. 2

12 NO SMOKING IS ALLOWED IN THE BUILDING, OR IN THE PATIO AREA OR PAVILION. NO SMOKE-PRODUCING MACHINES MAY BE USED. 197 PEOPLE MAXIMUM OCCUPANCY FOR THE ACTIVITIES ROOM AND PATIO 22 PEOPLE MAXUM OCCUPANCY FOR THE CONFERENCE ROOM 75 PEOPLE MAXIMUM OCCUPANCY FOR THE PAVILION NO PETS ARE ALLOWED, EXCEPT SENSORY ASSISTANCE ANIMALS. MINOR CHILDREN ARE NOT ALLOWED TO BE UNATTENDED IN THE BUILDING AT ANY TIME NO SUB-LETTING User must maintain possession of the key(s) to the Facilities and must be present during the activities for which the Facilities are rented. Failure to comply may result in a forfeited deposit and/or the inability to rent the Facilities again in the future. NO GAMBLING OR OTHER ILLEGAL ACTIVITIES I understand that I must contact the District s Event Coordinator at , NO LATER THAN ONE WEEK PRIOR to my event, and meet with the coordinator following my use thereof for inspection of the Facilities. Failure to contact the Event Coordinator at least ONE WEEK PRIOR to the use of the Facilities, meet with him/her at the agreed time after use of the Facilities and return the keys may mean forfeiture of the deposit. A $25.00 per hour or trip fee may be charged. If damage occurs to the Facilities, I shall make full restitution to the District of all monies spent in repairing said damage over and above the damage and cleaning deposit. I understand the use of the Facilities is expressly limited to the areas of said Facilities as designated on this application, unless a written special request has been submitted to and approved by the Board of Directors. I understand and hereby agree that no items such as rice, birdseed or confetti may be thrown at the conclusion of wedding ceremonies/receptions inside the building. Bells and/or bubbles may be permitted subject to Board approval prior to event. Birdseed may be thrown outside of the building. I understand that no firearms of any kind are allowed in or around the Facilities at any time pursuant to section 30.06, penal code. IF THE KEY AND / OR CODE IS LOST, I WILL PAY THE COST OF HAVING THE BUILDING REKEYED AND RECODED. I agree that if I am renting any portion of the building, all activity after 10:00 p.m. will be confined to the interior of the building, the doors to the building will remain closed, and noise will be held to a minimum in order to cause no nuisance to nearby residents. All guests shall vacate the building and leave the premises by the end of their rental period or by 1:00 a.m., whichever is earlier. If I am renting the pavilion, all guests shall vacate the pavilion and leave the premises by the earlier of (i) the end of their rental period, or (ii) either 6:00 p.m. during Standard Time, or 8:00 p.m. during Daylight Savings Time, as applicable. 3

13 I agree to provide professional security through the Harris County Sheriff Department at my expense during my event if Alcohol is being served. I understand that if, in the opinion of the District, the conduct or activities of my guests are not acceptable, or the Policies and Procedures are not adhered to, the Facilities then in use will be closed immediately, my guests will be required to leave the premises, and appropriate action will be taken, including forfeiture of my deposit, and potential restriction of future use. I agree to meet with the District s Event Coordinator, if required, for inspection of the premises pursuant to the INSTRUCTIONS FOR THE USE OF THE DISTRICT S FACILITIES within twelve (12) hours of my use of the Facilities and prior to the next use of the Facilities. I have received a copy of the Building Security and cleaning instructions and agree to follow them. I understand that the time assigned to me includes set up and clean up and I AM TO BE OUT OF THE BUILDING BY THE END OF MY ASSIGNED TIME OR BY 1:00 A.M., WHICHEVER IS EARLIER and/or I AM TO BE OUT OF THE PAVILION BY THE EARLIER OF (I) THE END OF MY ASSIGNED TIME, OR (II) EITHER 6:00 P.M. DURING STANDARD TIME, OR 8:00 P.M. DURING DAYLIGHT SAVINGS TIME, AS APPLICABLE. Signature Date 4

14 TO BE COMPLETED AFTER USE Floors cleaned or vacuumed Walls unmarred (no nails, tacks, etc.) Restrooms cleaned Lights/Utilities turned off Security system reactivated Keys returned to designated location Appliances-cleaned & off Furniture-returned to storage Vacuum-returned to storage Parking lots cleaned Storeroom in order District supplies in order Trash bagged and removed Comments: Inspected by: Date: Accepted: Deposit amount returned $ Damage/Clean up charges: $ Charges paid $ Discussed with: Phone # 5

15 EXHIBIT B

16 INSTRUCTIONS FOR USE OF THE FRY ROAD MUD ADMINISTRATION BUILDING AND PARK PAVILION (the FACILITIES ) THE BUILDING HAS A 1:00 A.M. CURFEW THE PAVILION HAS A 6:00 P.M. CURFEW DURING STANDARD TIME AND A 8:00 P.M. CURFEW DURING DAYLIGHT SAVINGS TIME THERE IS NO SMOKING IN THE BUILDING OR IN THE PATIO OR PAVILION AREAS Individuals and/or groups who pay a fee for the use of the Facilities must contact the Event coordinator ( ) at least one week prior to using the Facilities to arrange for having the Facilities checked. A) GENERAL 1. User must maintain possession of the key(s) to the building and must be present during the activities for which the building was rented. Failure to comply may result in a forfeited deposit and/or the inability to rent the facility again in the future. 2. Minor children may not be left alone during any use of the Facilities; this includes anytime during the decorating, the event, or the cleanup. 3. No pins, nails, staples, tacks or tape of any nature are to be used to affix materials to the walls. 4. Doors and gates must remain unlocked during use. 5. Doors to the building are to remain closed after 10:00 p.m. and noise to be held to a minimum so that no nuisance is caused to nearby residents. All guests shall vacate the building and leave the premises by the end of their rental period or by 1:00 a.m., whichever is earlier. All guests shall vacate the pavilion and leave the premises by the earlier of (i) the end of their rental period, or (ii) either 6:00 p.m. during Standard Time, or 8:00 p.m. during Daylight Savings Time, as applicable. 6. Bag and remove all trash at the end of the event. Replace trashcan liners in all inside containers. 7. The vacuum cleaner is located in the storage room 8. Broom, dustpan, mop and cleaning supplies are located in the utility storage closet next to the office. 9. Sponges, cleaner, liners, and toilet paper for general use are in the pantry. 10. Extra tables and chairs are located in the storeroom 11. If you use the last of any supply, please notify the Event Coordinator what is needed. 12. All tables and chairs are to be properly stacked in the storeroom according to the diagram posted on the storeroom wall. Be sure to wipe clean all tables and chairs. 13. Maximum occupancy of the Activities Room and patio at any given time shall not exceed Maximum occupancy of the Conference Room at any given time shall not exceed Maximum occupancy of the Pavilion at any given time shall not exceed Use of the Facilities is expressly limited to the area or areas designated on the reservation form (exclusive of Board Room and office); unless a special written request has been submitted to and approved by the Board of Directors. 17. No signs or banners on the front of the Building. 18. No pets except sensory assistance animals. 19. There is no smoking inside the building or in the patio area. 20. No red / pink dyes. 21. No helium balloons, smoke machines, glitter, confetti, or rice.

17 22. No parking inside the fenced park area. Vehicle access inside the fenced park area is limited to temporary use for loading/unloading only. B) LIGHTING 1. Make sure all inside lighting is turned off before exiting-this includes restrooms, kitchen and storage areas. C) ACTIVITIES ROOM 1. Vacuum the floor. 2. Return all tables and chairs to the storeroom located in the Activities room. 3. Empty trash cans, take your trash with you, and replace trashcan liner. 4. Turn off lights in the meeting room. D) STOREROOM 1. The storeroom must be left clean and orderly. 2. Turn off light in the storeroom E) RESTROOMS 1. Check the floor for paper and sweep and/or mop if necessary. 2. Ensure that all toilets and urinals are flushed; mirror, countertops, toilet seats and base are wiped clean. 3. Empty all trash receptacles and replace liners. 4. Turn off all lights. F) KITCHEN 1. Check that all appliances are clean and turned off. 2. Clean out refrigerator of all supplies. DO NOT REMOVE DISTRICT ITEMS. 3. Sweep and/or mop the floor. 4. Return all supplies to cabinet. 5. Return mop, bucket, broom and dustpan to the utility storage closet next to the office. 6. Return vacuum cleaner to storeroom. 7. Bag and remove all trash. 8. Turn off lights. G) OUTSIDE COURTYARD / PATIO / PAVILION 1. Check for cans, bottles, and other trash and place in trash receptacles. 2. Empty all trash receptacles. 3. Make certain that all outside gates are closed and locked. 4. Check for any damage to the pond and waterfall, ie: soap, dyes, rocks, dirt or plants thrown in pond. H) PARKING LOTS 1. Check for cans, bottles and other trash and place in outside trash receptacles. Before leaving the building and/or pavilion, make certain all outside doors and gates are closed and locked. Upon leaving the building, code out and close all doors. Lock door and pull on handle to ensure door is latched / locked. Upon leaving the pavilion, lock gates to the park area. 2

18 EXHIBIT C

19 FRY ROAD MUD BUILDING SECURITY INSTRUCTIONS HOW TO DISARM THE SYSTEM Enter 4-digit CODE and press Off (#1 on keypad). Display should read Disarmed Ready to Arm HOW TO ARM THE SYSTEM 1) The last person leaving the building should be the one to arm the system: All perimeter doors / zones must be closed. 2) The word READY must appear in the keypad display. 3) If the words NOT READY appear in the display, touch the Ready key and a 2-digit number will appear, identifying the fault zone. 4) Close the fault zone (see zone list below). If this action does not restore the word READY, then contact the Building Manager at ) Arm the system by entering your 4-digit CODE and Away (#2 on the keypad). The display will instruct you that it is arming the system and you should immediately leave the building. 6) IF YOU ACCIDENTALLY CAUSE THE ALARM TO SOUND: a. Enter your 4-digit CODE and Off (#1 on the keypad) to disable the siren. b. IMMEDIATELY call and advise the dispatcher that the alarm was accidental. This is an effort to avert costly police response. Failure to do so may cost you a response fee. Please also notify the event coordinator c. Enter your 4-digit CODE and Off to remove the word ALARM from the display NOTE: It is not necessary for you to code out if the group behind you shows you their application and takes over the responsibility for the building, while you are still in the building. You must secure the building or make sure the group behind you has an application. DO NOT LEAVE THE SECURITY TO ANYONE WITHOUT AN APPLICATION. It is your responsibility to understand how to operate the security system. Operating procedures should be discussed with the District s Event Coordinator before your event. If unable to operate the security system, call the Event Coordinator. Failure to secure the building may result in a $50.00 charge or forfeiture of your user s deposit.

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