WELCOME! Downers Grove Swim & Racquet Club

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2 WELCOME! Downers Grove Swim & Racquet Club Annual Meeting February 24, :00 p.m.

3 President Gordon Benes Welcome! Call to Order Roll Call Approval of minutes from 2012 annual meeting.

4 Treasurer Aileen Bloomfield

5 2013 Season - Updated on (1/28/2013) Capital Improvement Assessments and any Special Assessments are due from ALL Active memberships per Article VIII, Section 1. The only exception is the Special Membership because these fees will be paid by the Family Membership connected to this type of membership. Capital Assessment Fee: $300 Initiation Fee: $95 YEAR 2013 YEAR 2012 Estimated Proposed Units Dues/Fees Capital Assmt. Total # Dues/Fees Capital Assmt. Total Increase Family 535 $ $ $ $ 420 $ $ $65.00 Honorary 85 $0.00 $ $ $ - $ $ $25.00 Nanny 60 $ $0.00 $ $ 99 $0.00 $99.00 $1.00 Special 0 $ $0.00 $ $ 99 $0.00 $99.00 $1.00 Senior Single 5 $ $ $ $ 139 $ $ $38.20 Senior Couple 15 $ $ $ $ 210 $ $ $45.00 Single 5 $ $ $ $ 210 $ $ $45.00 Tennis Single 0 $17.50 $ $ $ 15 $ $ $27.50 Tennis Family 5 $35.00 $ $ $ 30 $ $ $30.00 New Families 85 $ $ Units paying capital assessments 662 Units paying capital assessments Δ

6 Capital Assessment Calculation 2013 Capital Improvement Projects $ 38,000 Projects started early in 2012 $ 100,000 Debt Service/Bank Fees $ 60,450 Escrow Savings $ 10,000 $ 204,450 Estimated Members paying Assessment in Capital Assesment per paying Member $ 315 $ 300

7 VOTE Addendum A - Fee Schedule

8 Review 2013 Proposed Budget

9 Profit and Loss - November 2011 to October 2012 Income Annual Dues Family Dues 229, Nanny Pass 6, Senior Single Dues Senior Couple 3, Single 1, Tennis - Family Tennis - Single Total Annual Dues 242, Capital Improvement Assessment 181, Friends of DGSRC (Donations) Gazebo Income 2, Guest Fees 15, Initiation Fees 3, Late Penalty Membership Deposit (2,730.00) Misc Income 2, Net Snack Deck Rev (Exp) 2, Swim Lesson Income 29, Swim/Dive Team Income 15, Tennis 32, Total Income 526, Gross Profit 526,416.20

10 Expenses Accounting-Quickbooks 5, Bank Charges 1, Board Expense Cleaning Maintenance 3, Credit Card Fees 5, Insurance 20, Interest Expense 16, Landscaping 16, Lesson Expense License & Fees Marketing Expense 6, Membership Expense 2, Misc Labor 1, Office Expense 1, Total Payroll Expense 219, Pool Chemicals 15, Real Estate Taxes 31, Repairs & Maintenance 71,989 Social 7, Tennis Program 35, Trash Expense 1, Uniforms 1, Utilities Total Utilities 32, Water Sports - Teams 5, Total Expenses 505, Net Operating Income 20, Net Income 20,924.90

11 Downers Grove Swim & Racquet Club Balance Sheet As of October 31, 2012 Total Assets Current Assets Bank Accounts Cash on Hand - Checking-Operating Account 64, Payroll Checking Account Total Bank Accounts $ 65, Accounts Receivable Other Receivable - Total Accounts Receivable - Other Current Assets Deposit-Snack Deck - Prepaid Insurance 9, Utility Deposit - Total Other Current Assets $ 9, Total Current Assets $ 74, Fixed Assets Property and Equip (Net of Depr) 981, Total Fixed Assets $ 981, Total Assets $ 1,056,003.79

12 Liabilities and Equity Liabilities Current Liabilities Accounts Payable Accounta Payable - Total Accounts Payable - Other Current Liabilities Accrued Real Estate Tax 25, Direct Deposit Payable - Membership Deposits Due 1, Payroll Tax Payable 6, Tennis Key Deposits 1, Loan Hinsdale Bank and Trust 125, Total Other Current Liabilities $ 159, Total Current Liabilities $ 159, Long Term Liabilities Term Loan Community Bank 283, Total Long Term Liabilities $ 283, Total Liabilities $ 442, Equity Capital Improvement Fund 314, General Fund Balance 318, Opening Balance Equity - Retained Earnings (31,102.68) Share Balances 52, Net Income (41,222.10) Total Equity $ 613, Total Liabilities and Equity $ 1,055,980.79

13 Downers Grove Swim & Racquet Club 2013 Budget Bud 2012 Budget Actuals Budget vs 2012 Act Act vs Bud Income Annual Dues 257, , ,000 15,140 F (3,506) Captial Improvement Assessment 195, , ,750 13,225 3,025 Friends of DGSRC Gazebo Income 2,445 2,445 2, Guest Fees 15,361 15,361 20,000 - (4,639) Initiation Fees 8,075 3,850 5,500 4,225 (1,650) Late Penalty Misc Income 2,300 2, ,300 Net Snack Deck Rev (Exp) 2,500 2,872 3,200 (372) (328) Swim Lesson Income 29,000 29,493 18,500 (493) 10,993 Swim/Dive Team Income 24,000 15,025 18,000 8,975 (2,975) Tennis 32,831 32,831 32, Total Income $ 569,846 $ 529,146 $ 524,260 $ 40,700 F $ 4,886 Gross Profit $ 569,846 $ 529,146 $ 524,260 $ 40,700 $ 4,886

14 Expenses Accounting - Quickbooks 6,000 5,976 - (24) (5,976) Bank Charges 8,250 1,215 1,500 (7,035) U 285 Board Expense 3,400 3,117 6,000 (283) 2,883 Cleaning Maintenance 3,000 3,005-5 (3,005) Credit Card Fees 5,500 5,328 - (172) (5,328) Insurance 20,500 20,434 22,000 (66) 1,566 Interest Expense 22,500 16,392 23,500 (6,108) U 7,108 Landscaping 20,000 16,800 13,500 (3,200) U (3,300) Lesson Expense (901) License & Fees 1, ,500 (46) 546 Marketing Expense 5,000 6,269 8,000 1,269 1,731 Membership Expense 3,000 2,337 - (663) (2,337) Misc. Labor 1,500 1,421 - (79) (1,421) Office Expense 2,000 1,833 5,500 (167) 3,667 Payroll Expense 225, , ,000 (6,546) U (70,267) Professional Services ,000 Pool Chemicals 15,000 15,533 18, ,467 Real Estate Taxes 31,400 31,707 31, Repairs & Maintenance 55,000 71, ,000 16,989 F 28,011 Social 5,000 7,049 7,000 2,049 (49) Tennis Program 35,699 35,699 - (0) (35,699) Trash Expense 1,664 1,664-0 (1,664) Uniforms 1,000 1,408 3, ,792 Utilities 36,928 32,328 40,000 (4,600) U 7,672 Water Sports - Team 5,000 5, (5,595) Total Expense $ 514,904 $ 508,221 $ 445,600 $ (6,683) U $ (62,621) Net Operating Income $ 54,942 $ 20,925 $ 78,660 $ 34,017 F $ (57,735) Principal Debt Service 30,900 18,160 18,160 (12,740) - Escrow Savings 10, (10,000) - Net Operating Cash Position $ 14,042 $ 2,765 $ 60,500 11,277 F (57,735) NOTE: Depreciation Expense has been EXCLUDED for this comparison

15 VOTE Budget 2013

16 Capital Improvements for Work Item Cost Final payment lower pool liner $14, Lower pool pipe repairs- supply line $ 3, Cement work lower pool repairs $ 8, Gazebo repairs $ 2, Security cameras $ 3, Misc equipment & repairs $ 6, Total $38,000.00

17 2012 Capital Improvement Projects Completed Work Item Cost Main Drain repairs-lower pool $ 20, Gutter drain repairs- Lower pool $ 33, Supply pipe repairs Lower pool $ 33, Lower pool liner- pre pay deposit $ 14, Total $101,000.00

18 Secretary Wendy Fredricks s please be sure to add us to your address book or update the address!! Website This is new Like DGSRC on Facebook

19 DGSRC Membership PLEASE VISIT & REGISTER on:

20 Membership Breakdown

21 Annual Membership

22 Community Support & Advertising Downers Grove Golf Sponsorship April Ad Placement Neighbors of Downers Grove Reporter District 58 E-Flyers Trivia Night Donations Additional suggestions upon request

23 2013 Guest Pass and Party Policies 2013 Guest Passes All Guest Pass Punch cards will expire at the end of the 2013 season All remaining punches may be converted to epasses throughout this 2013 season 2013 DGSRC Party Policy No changes/increases Forms and pricing are posted on the website Members are encouraged to contact Liz Meyers to confirm pricing and reservations

24 Friends of the Club (FCP) $550 in donations Forms and recognition are posted on the website All donations go towards capital improvements and we encourage everyone to donate New for 2013: Automatic Payment Option Family Memberships have the option to make 3-Automatic Payments Senior Memberships have the option to make 2-Automatic Payments Forms and details will be posted on the website

25 Facilities and Grounds Committee Chair Brian Parks Don Donahue

26 2012 Projects Completed Re-roof upper bathhouse Seal coat parking lot & drives Remodel lower womens bath Replace 3 bathhouse doors Extended play area with sandbox and GaGa pit

27 Rusted Drain Pipe

28 Old Liner

29 Lower Pool Liner

30 New Monument Sign

31 Snack Deck Committee Chair Julie Crilly New board member. Club member for 10 years who wanted to get more involved.

32 Snack Deck Vendors Working with 2012 Vendor for possible return Reaching out to past Snack Deck vendor Considering a few other vendors as possibilities

33 Snack Deck Issues to Consider Snacks and Drinks that are served ***listening to member feedback WAIT TIME for service Quality of food/drinks served Value of food/drinks served

34 Water Sports Committee Chair: Melissa Odenbach Swim / Dive Team swimteamcoord@dgsrc.net

35 Swim Dive Team 2012 Year in Review New Head Coaches: Kate Smith (Swim) and Addie Packard (Dive) Retained many of the Assistant Coaches vs. previous years Conference Participation Swim Team part of Western Suburban Swim Conference (DGSRC hosted 7 swim meets) Dive Team part of Inter-Suburban Dive Conference (DGSRC hosted 2 dive meets) Final Conference Championship Rankings Placed 5 th in A and B conference Dive team placed 3 rd in conference

36 Swim Dive Team 2012 Year in Review Swim Team participation down slightly vs. YA; Dive team participation up 190 swimmers and 16 divers (many of whom were also swimmers) Approximately 50% of swim team is in the 8 and under age group Year end survey indicated that 93% of 2012 participants intend to rejoin the team in 2013

37 Swim/Dive Team: 2013 Looking Ahead Coaching Staff TBD Hope to retain several coaches from 2012 Coaching decisions to be made in March and April 2013 Western Suburban Swim Meet Schedule Confirmed DGSRC will host 7 meets again in 2013 Dive Team TBD Minimum of 12 participants needed in order to have team in 2013

38 Swim/Dive Team: 2013 Looking Ahead 2013 Increased Fees Fees have been held flat for several years DGSRC has had lowest fees in conference

39 Water Sports Committee Chair: Swim / Dive Lessons Pam Kalafut Swim / Dive Program New Registration System Registration Dates: On-Line: April 1, 2013 In-Person: May 11, 2013, 9:00 a.m. noon DGSRC Gazebo

40 Tennis 2013

41 2012: The Year in Review Chuck Enge is retained as Tennis Director Hosted a number of Special Tennis Events Margarita Mixer Men s & Woman s Pro-Am Breakfast at Wimbledon Ladies Member / Guest Woman s League

42 Margarita Mixer

Mixer Men s & Woman s Pro-Am Breakfast at Wimbledon

43 2013: Looking forward Chuck Enge returning as Tennis Director Special Tennis Events Margarita Mixer Men s & Woman s Pro-Am Breakfast at Wimbledon Ladies Member / Guest Woman s League Spring and Fall Tennis

44 Registration Dates March 23, 2013: First United Methodist Church, 8:00 a.m. to noon. April 13, 2013: DGSRC Gazebo, 8:00 a.m. noon.

45 Special Thanks Julie Benes Cindy Burgdorfer Susan Luka Tracy Ploskonka

46 Personnel Committee Chairs Gordon Benes Summer 2013 Returning staff are encouraged to send an about their employment intentions to New hires can find an application on our website.

47 2013 Pool Hours May 25 & 26 May 27 May 28- May 30 May 31 June 1 st - 2nd June 3rd 4 th June 5th Aug 21st August 22, 23, August August 31- September 10 AM- 9PM 10 AM- 8PM Noon to 8PM Noon to 9PM 10 AM 9PM Noon to 8PM 10AM 9PM Noon to 8 PM 10 AM 9PM 10AM 9PM

48 Social Committee Samantha Dulles Swim Local / PLAY LOCAL Summer Kick-Off, June 15 th. Other events include: 4th of July party, teen nights, adults after hours party and more!!! Samantha if interested in helping plan these fun events

49 Reports of Non-Board Committees Marketing Committee Liz Meyers Recap of 2012 Recommendation for 2013

50 Reports of Non-Board Committees Nominating Committee Wendy Fredricks, Chair

51 Board Nominees Roger DiGulio 3 year term (2nd) Julie Crilly 3 year term (1st) Don Donahue 1 year term (1st) Chad Purcell 1 year term (1st)

52 By Law Committee Maribeth Schauert, Chair Proposed Changes

53 Proposed By Law Changes for 2013 CURRENT LANGUAGE Article V Section 8, A - (A) The Membership Committee will review and process all applications for membership. Article VII - Section 1. Types of Membership. (A) Memberships in the Club will consist of the following classes, and Members will choose and submit dues for the type of Membership that describes the Member(s): (1) Family, (2) Special, (3) Single, (4) Senior, (5) Honorary, (6) Inactive, (7) Tennis Only. (F) It is the responsibility of the Member to notify the membership chairman in writing when changes in membership status occurs, for example, achieving Honorary status. PROPOSED CHANGE or ADDITION Add New membership cards will only be issued by the Membership Committee. Delete numbers and add couple - Section 1. Types of Membership. (A) Memberships in the Club will consist of the following classes, and Members will choose and submit dues for the type of Membership that describes the Member(s): Family, Special, Single, Couple, Senior, Honorary, Inactive, Tennis Only. Delete: for example, achieving Honorary status.

54 Proposed By Law Changes for 2013 CURRENT LANGUAGE Article VII - None Article VII - Section 6. Honorary Membership. An Honorary Membership will be issued to a Member who has maintained an active Club membership for at least 15 consecutive years, where one of the Members has reached 60 years of age. Membership identification cards will be issued to the husband and wife, Honorary Members only, but not to any of their children of any age. PROPOSED CHANGE or ADDITION Add and adjust section numbers in sequence: Section 5. Couple Membership A couple membership will be issued to a married couple who has no children living at home. Membership ID cards will be issued to the husband and wife only. Add: New Honorary memberships will NOT be issued after January 1, Existing honorary memberships will maintain their status until they withdraw from the Club. Honorary memberships will continue to pay capital assessments but no dues.

55 Proposed By Law Changes for 2013 CURRENT LANGUAGE Article VIII - Section 2. Initiation Fee. The Initiation Fee for any new membership in the Club will be as stated in Addendum A Fee Schedule. The Initiation Fee will be a nonrefundable charge, payable in addition to the annual dues. Accompanying the membership application, payment of $50 of the Initiation Fee will be made, and upon notification that membership has been granted (or within 30 days after such notification), payment of the remaining balance of the Initiation Fee will be made. Addendum A Fee Sheet PROPOSED CHANGE or ADDITION Section 2. Delete - Accompanying the membership application, payment of $50 of the Initiation Fee will be made, and upon notification that membership has been granted (or within 30 days after such notification), payment of the remaining balance of the Initiation Fee will be made. Add: Once application is approved, payment of Initiation fee, annual dues, and capital assessments is due. Membership cards will only be issued when ALL fees are paid in full. Add: All dues, fees and capital assessments will be approved by the club membership at each annual meeting. Delete percentages and add Couple fees in the appropriate locations on table.

56 THANK YOU for COMING!

2018 Chambersburg Aquatic Center Rates Approved by Town Council on Monday, 10/16/17

2018 Chambersburg Aquatic Center Rates Approved by Town Council on Monday, 10/16/17 Normal Pool Hours for Daily Admittance: 1-8 PM Category Daily Rates Borough Discounted Rates Adult (Ages 18+) $9 $5 Youth