WOODLAND ESTATES 850 W. Middle Avenue - Morgan Hill, CA Telephone:

Transcription

1 WOODLAND ESTATES 850 W. Middle Avenue - Morgan Hill, CA Telephone: woodlandestates@verizon.net March 28, BOARD OF DIRECTORS MEETING MINUTES I. Call to Order at 7:00 pm by Board Vice-President Gary Jensen. A. Pledge of Allegiance led by Gary Jensen. B. Roll Call of Directors by Board Secretary Pete Loeser. 1. Directors Present: Gary Jensen, Dan Brown, Susan Smalley, Don Pitts, and Pete Loeser. 2. Directors Not Present: Ed Keller and Sarah Kercheval C. Special Guest: Bill Southon, Park Manager. II. Minutes Approval/Adoption A. Dan Brown moved and Susan Smalley seconded a motion to approve and adopt the Monthly February 2017 Meeting Minutes. The motion passed unanimously by all Directors present 5-0. B. Don Pitts moved and Dan Brown seconded a motion to approve and adopt the minutes of the Special Meeting Minutes of March 14, The motion passed unanimously by all Directors present 5-0. III. Reports A. President s Report - Gary Jensen. 1. Briefly reported the paving of the RV Lot had been successfully completed and all units now returned to their spaces. He deferred the rest of the report to the Park Manager s Report. 2. Reported that emergency electrical repairs were underway and deferred details to the Park Manager s report. B. Treasurer s Report - Gary Jensen. 1. As Sarah Kercheval was not present, Gary showed the WRI Simplified Monthly Financial Summary (dated ) on overhead and indicated it would be attached to this minute s packet. Submitted by Pete Loeser, Board Secretary, March 28, 2017 for approval Page #1 of 5

2 C. Secretary s Report - Pete Loeser 1. Reported that no new correspondence was received or sent. D. Grounds/Landscaping Report Gary Jensen 1. Referred to items in Park Manager s Report E. RV Lot Report Gary Jensen 1. Details in Park Manager s Report. F. Activities Report Dan Brown 1. With improvements in weather, weekly Bocce Ball has resumed each Tuesday morning at 10 am. G. Safety Committee Report - Don Pitts 1. Nothing to report this month. H. Social Committee Report - Sue Smalley 1. Activities Chair Patty Jensen reported on the Saint Patrick s Day luncheon and activities. It was quite successful and a good time was had by all. 2. Under new business a change in the yearly Yard Sale would be discussed. I. Website Report - Pete Loeser 1. Pete announced the Governing Documents Binder project, started in 2014, had been finished and all up-to-date WRI documents were now posted on the WRI website to examine or download. The Woodland Estates website address is 2. For those wishing a printed version of all the Governing Documents in a special binder, the Park Office will have a sign-up sheet and they will be provided at a minimal charge of $15.00, all documents in the complete binder with tables of contents. For those lacking the necessary resources, the office will help obtaining the documents. J. Park Manager s Report - Bill Southon 1. The paving of the RV lot was completed successfully last week and all the RVs returned to their spaces. New contracts were signed, including proof of current registrations and proofs of insurance. The re-lined lot now has 45 rental spaces (an increase of one). All RV owners requesting a slot now have one with no one on the waiting list. The completed project cost was just under $42,000, including a new storage container. Bill thanked all the RV Submitted by Pete Loeser, Board Secretary, March 28, 2017 for approval Page #2 of 5

3 owners and shareholders for their patience and cooperation during the week of the resurfacing. 2. Electrical Express is making emergency repairs on underground electrical shorts caused by the recent storms and rains. We have major electrical shorts in two areas within the property that are affecting at least five homes-with half power or in other words, 110v instead of 220v. They could be $36, and $32, for spaces 182 & 183 and 130, 131 and 132 respectively. Work will require the power to be temporarily turned off in areas of the Park. 3. A long term project of repairing and replacing the aging street signs will begin this month starting with the neediest. The contract was awarded to Directional Signs. 4. The repair/replacement project on the swimming pool deck is still being investigated and several pattern solutions are being looked at. (bids are posted on the bulletin Board) 5. The City of Morgan Hill is currently working on filling potholes and removing bushes on West Middle Drive between the Park Entrance and Monterey Highway. 6. The Earthquake Safety/Readiness Meeting was attended by 86 people last month on March 13 and deemed a success. A follow-up meeting is planned for April Barbara Schroeder and Betty Lewis have finished going through boxes of obsolete documents and preparing to shred those no longer useful. 8. The possibility of having a mobile shredder day set up in the Park for all Shareholders combined with a canned food drive was discussed. 9. Of the 18 properties sold in 2016, the total selling price (total sales amount) in the park was $5,257, or $292, per home. The average square footage was 1383 which make the square foot average to be $ The landscapers will be working in the Greenbelt area during the next 30 days cleaning up and setting mole traps. 11. Clubhouse roof repairs have been completed. 12. A Chess Club is being organized more to follow about a regular meeting day and time.. Submitted by Pete Loeser, Board Secretary, March 28, 2017 for approval Page #3 of 5

4 IV. Unfinished business: A. None discussed. V. New Business: A. A discussion was held about the possibility of not having the annual yard sale in one central location as in the past, but rather spread out at individual homes instead. The pros and cons were discussed including control issues, traffic and parking issues, security issues, lack of community and camaraderie, etc. 1. The office will check with the Fire Marshall and insurance company to see if there would be any issues. 2. The Board wanted more input and various methods were discussed to gather shareholder input in the next couple of weeks including a petition, mailings, sign-ups, etc. 3. The yard sale is currently planned for May 20 th. VI. Adjournment: at 7:52 pm VII. Open Forum Session: nobody came forth. Submitted by Pete Loeser, Board Secretary, March 28, 2017 for approval Page #4 of 5

5 WRI Simplified Monthly Financial Summary Sheet* Dated: INCOME AND EXPENSE Money that came in this last month (income): $76, Money that was spent this last month (expenses): $ 86, Total budgeted this year (projected expenses): $792, Unexpected Emergency Expenses: Project Name Estimated Cost Amount Spent to date 1. Common Area Lighting $ $5, Annual Expenses paid in February: Project Name Estimated Cost Amount Spent to date 1. Elections Expense $ $5, Operating Permit $ $4, CAPITAL RESERVE IMPROVEMENT EXPENSES Ongoing Less than $50,000 Project Name Amount Budgeted Amount Spent to date 1. None $ $ Ongoing More than $50,000 ** Project Name Amount Budgeted Amount Spent to date 1. None $ $ Capital Reserve Savings Account Balance: $273, Capital Reserve Investment Account Balance: $1,899, Current Wells Fargo Loan Balance: $543,283.20; the figure reported for January 2017 should have been $570, Comments: It is not unusual for the expenses of one month to be higher than that monthly income. This is due to unexpected monthly emergency expenses. Other months will follow when these types of expenses do not occur and the shortfall of this month will be resolved. * Detailed and itemized Corporate financial reports are available to shareholders and will be delivered to them each month if requested. ** These require shareholder approval to use Capital Funding money. *** Under budgeted, best bid now $49, Submitted by Pete Loeser, Board Secretary, March 28, 2017 for approval Page #5 of 5