City of Waynesboro. 628 Myrick Street ~ Waynesboro, Georgia Phone (706) ~ Fax (706)

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1 PAULINE W. JENKINS Mayor JERRY L. COALSON City Manager CHRISTOPHER DUBE City Attorney City of Waynesboro 628 Myrick Street ~ Waynesboro, Georgia Phone (706) ~ Fax (706) REGULAR COUNCIL MEETING JULY 5, 2016 ~ 6:30 P.M. AGENDA CITY COUNCIL ALBERTA J. ANDERSON HERMAN BROWN RICHARD H. BYNE BRENDA LEWIS BILL TINLEY WILLIE R. WILLIAMS 1. Call to Order: Mayor Pauline W. Jenkins 2. Invocation: Council Member 3. Pledge of Allegiance lead by: 4. Approval of the Minutes 5. Update on Annexation of New Industrial Park (Raymond Tract) 6. Approval of SPLOST IV Agreement and Documentations (Agreement and other documents will be distributed as soon as we receive them.) 7. Request from William Alston to Purchase Property at 712 Cates Avenue 8. Municipal Gas Authority of Georgia Member Report 9. Adjourn

2 REGULAR COUNCIL MEETING June 20, 2016 PRESENT: Mayor Jenkins, Council Members Tinley, Brown, Byne, Lewis, Williams and Anderson, City Attorney Dube and City Manager Coalson 1. The meeting was called to order by Mayor Jenkins at 6:43 p.m. 2. The invocation was given by Council Member Byne. 3. Council Member Williams led those in attendance in the Pledge of Allegiance. 4. Council reviewed both the regular minutes and Executive Session minutes from the June 6, 2016 Regular Council Meeting. Council Member Byne made a motion to approve both the regular minutes and Executive Session minutes. Council Member Brown seconded the motion. Council voted unanimously in favor of the motion. 5. City Manager Coalson discussed Utility and Road Expansion around the New Industrial Park (Raymond Tract). The Burke County Development Authority voted to request that the City annex property in this area to use as a new industrial park. Following annexation of the property, the property will be rezoned and a preliminary layout of the future park will be completed. Engineering work will be performed to obtain cost estimates for placement of utilities at the site. 6. City Manager Coalson discussed the SPLOST IV Process. Proposed projects include the following: Projects Amount Proposed Uses Water Capital Improvements 2,000,000 New well to replace the filtration plant and other capital improvements. Mains and pump station at Industrial Park. Sewer Capital Improvements 2,000,000 Repairs and expansion at the WWTP. Sewer main evaluation and replacement. Mains and lift station at Industrial Park. Stormdrain Capital 1,000,000 Sewer main replacement (Academy Avenue and several Draft minutes to be approved by Council at the next Regular Council Meeting on July 5, 2016.

3 Improvements Road and Street Improvements and Repairs other large trunk lines.) 1,000,000 Paving and resurfacing in various locations. Recreation 300,000 Playground equipment and other recreation related projects. Building Capital Improvements 750,000 Capital repairs and renovation to include roofs at WWTP, construction of several storage sheds for utility equipment. Equipment 464,400 Police, Fire, and Water Department vehicles and equipment. 7. City Manager Coalson discussed Pay-Down Debt on Loans. Loans/projects targeted for early repayment include the Old Landfill Project, the Waste Water Treatment Plant (WWTP), and the N25 Well and 6 th St. Well Improvement Project. Following discussion, City Manager Coalson recommended that Council authorize pay-down on loans for these projects. Council Member Byne made a motion to accept City Manager Coalson s recommendation. Council Member Tinley seconded the motion. Council voted unanimously in favor of the motion. 8. Council discussed extending A Child s World lease for an additional year. A Child s World currently leases the City-owned building located at 567 West 9 th Street. The existing lease started on June 1, 2016 and ends on May 31, The additional lease year would extend the existing lease from June 1, 2017 through May 31, 2018 and the rent would be set at $600 per month. Following discussion, Council Member Lewis made a motion to extend the current lease for three additional years, with the lease ending on May 31, Council Member Anderson seconded the motion. Council Members Lewis and Anderson voted in favor of the motion. Council Members Byne, Tinley, Brown and Williams voted against the motion. The motion failed 4-2. Following discussion, Council Member Tinley made a motion to extend the current lease for an additional year, with the lease ending on May 31, Council Member Byne seconded the motion. Council Members Tinley, Byne, Williams and Brown voted in favor of the motion. Council Members Lewis and Anderson voted against the motion. The motion carried 4-2. Following discussion, Council Member Byne made a motion to add an additional year, extending the lease through May 31, Council Member Anderson seconded the motion. Council voted unanimously in favor of the motion. 9. City Attorney Dube discussed the City of Waynesboro s relationship with various non-profit organizations. Council Member Anderson sent a letter to City Attorney Dube requesting a ruling Draft minutes to be approved by Council at the next Regular Council Meeting on July 5, 2016.

4 on whether the City s involvement with the Boys & Girls Club constituted a conflict of interest. A packet of information containing past Council Meeting minutes, Committee Meeting minutes, staff goals, staff s, invoices and non-profit marketing materials was presented to Council for review. On February 1, 2010, Council discussed Community Development Block Grant (CDBG) 2010 projects, which included exploring possible building construction or building rehabilitation for a proposed Boys & Girls Club. On September 7, 2010, Council voted unanimously to approve a request to open a CARE account to receive and deposit donations for a Boys & Girls Club facility and other non-profits to be opened in Waynesboro. In addition, City staff goals for 2010 included working with the community and the Boys & Girls Club on organizing a Boys & Girls Club of Waynesboro. In addition to the Boys & Girls Club, the City has also helped promote other non-profit organizations, including United Way and the Heating Assistance Energy Team (H.E.A.T.). City Attorney Dube stated that City staff s involvement with the Boys & Girls Club did not constitute a conflict of interest because there was no evidence of personal financial benefit from the activities. Mr. Dube also addressed the issue of using city resources and employee time to support a non-profit organization such as the Boys & Girls Club. Dube explained that City staff are working with these organizations because they have been directed to do so by Council. He also explained that these non-profit organizations are typically created and initiated by local governments. City Attorney Dube encouraged Council to discuss any policy changes regarding the City s involvement with non-profit organizations. No formal action was taken. 10. Housing/Recreation/CDBG Committee Meeting minutes from the June 2, 2016 meeting were presented to Council. 11. With no further business on the agenda, the meeting was adjourned at 8:00 p.m. Draft minutes to be approved by Council at the next Regular Council Meeting on July 5, 2016.

5 705 E. 7'^ St. Waynesboro. GA June 26,2016 MR. JERRY COALSON, CITY ADMINISTRATOR CITY OF WAYNESBORO WAYNESBORO, GA DEAR MR. COALSON I am inquiring about (712 CATES AVE.) Lot #6 BLK B, City property. Adjoining a house that we own. We would like to purchase above lot. We thank^il SINCERELY YOUR WILLIAM (BILL) ALSTON

6 Cityof Waynesboro 2015 MEMBER REPORT MUNICIPAL GAS AUTHORITY OF GEORGIA MISSION STATEMENT To provide municipalities a reliabley economicalsupplyofnatural gas and to assist them in developingand growing theirgas systems to optimize the benefits ofpublic ownership. Natural Gas Comfortable. Responsible.

7 2015MEMBER REPORT NET FINANCIAL BENEFIT OF MEMBERSHIP ANNUAL CHECK COMPONENTS Portfolio Return Reserve Interest Swing Supply (SSC) Refund Storage Cash Rebate F^esetve Contribution Withheld 2013 $36,644 $109 $12,569 $27, $36,637 $113 $6,856 $22, $32,026^ $146^ \ $9,521 $22,512 Annual Check Amount $77,253 $66,118 $64,205 OTHER BENEFITS (On Invoice or Reserved) Capacity Release Credits $5,579 $1,887 $3,087 Production Area Supply Credits $6,551 $4,806 $4,035 Total Other Benefit $12,130 $6,694 $7,122 COST OF MEMBERSHIP General & Admin Charge $17,476 $18,412 $19,656- Swing Supply Charge $14,307 $12,567 $11,643^ Total Cost of Membership $31,783 $30,979 $31,299 Net Benefit of Membership $57,600 $41,832 $40,028 Total Throughput (Dth) 135, , ,285 Per Unit Below Spot (savings benefit) $0,426 $0,290 $0,259 Spot Mkt Price (NYMEX-12 month Avg ) $3.65 $4.41 $2.66 Wgt. Average Cost of Gas $6.48 $6.38 $4.08 Return to G&A Ratio (Returns/G&A) $5,11 $3.95 $3.63 Total Heating Degree Days (HDD) 2,499 2,852 2,100 Meter Count 1,212 1,207 1,224 Return to G&A Ratio "Price is what you pay. Value is what you get." Warreri Buffet Volume vs. Heating Degree Days 2;852 $5.00 $5.11 1SS.OOO S ,000 (0 o o c 0) c 0) CO S2.X $1.00 Volume Mcf Heating Degree Days (HDD)

8 Waynesboro 2015 Daily Load and Contract Level 2,000 1,800 1,600 1,400 tf) E 0) 4-' (0 JC 0) O 1,200 1, Firm Contract Peaking Contract Mo r 1, I 1,215 S "S 3 Z g 1, ,200 1,195 Meter Count # 1,224 s4^12 ^^1, $25 $24 $23 $22 $21 $20 $19 $18 $17 $16 $15 1 $14 4-* CD $13 S S12 $11 $10 $9 $7 $6 $5 $4 $3 $2 $1 $0 Natural Gas vs Propane & Heating Oil (per MMBtu) ( ; :k ^ I I 7^ a > c" I j > > Heating Oil Propane Natural Gas m ir> lo u) in c i i i ^ s I ' ^

9 2015MEMBER REPORT 12 Month Rolling Total Sample Bill For All Gas Authority Member Cities on the SONAT Pipeline (Cumulative Bills forjan2015' Dec2015 (Total 500 Therms) ** Includes Hedge Adjustments **) $1,000 $900 $800 $700 $600 yl^ as «5? >3 ~!os ^ t4 *9 * ** s s ^ ^ jo ^ ^ ^ ^«N. ^ <o S fm «i» ^ $500 $400 $300 $200 $100 SO Cost of Membership G&A Budgeted Member Billings G&A (Surplus) Deficit Swing Supply Charge 2015 Goal S 4,673,600 2,000, Gcia: Goal Avg/MMBtu $ 4,595,800 2,000,000 $ Goal Avg/MMBtu i $ Total Cost $ 6,673,600 $ 6,595,800 $ $ Savings from Membership Portfolio Returns Portfolio Reserve Interest Swing Supply Savings Capacity Credits Storage Net Income Totai Savings: $ 10,000,000 25,000 1,550,000 2,000, ,000 $ 6,000,000 25,000 1,550,000 1,950,000 1,650,000 $ $ $ 14,145,000 $ 11,175,000 $ $ Contribution to Member Margins $ (7,471,400) $ (4,579,200) $ (0.192) $ (0.105)

10 OUEENSBOROUGH VNATIONAL UANK * TRUST COMI'ANy 113 East Broad Street, P.O. Box 467 Louisville, GA Return Service Requested Convenient Telephone Banking w w/w.onbtrust.com MEMBER EStlffR FIMR CXTZ OF WA3CHBSBORO - C.A.R.E. 628 MZRICK SI 13AXNESBORO GA Page 1 of 2 05/31/2016 CYCLE-031 *43165 QBUS REWARDS **43165 PREVIOUS STATEMENT BALANCE AS OF 05/03/16 PLUS 1 DEPOSITS AND OTHER CREDITS LESS 0 CHECKS AND OTHER DEBITS CURRENT STATEMENT BALANCE AS OF May 31, 2016 NUMBER OF DAYS IN THIS STATEMENT PERIOD: DEPOSITS Date Description 05/04 DEPOSIT Amount **» BALANCE BY DATE *** Date Balance Date Balance Date Balance Date Balance 05/ / QUEENSBOROUGH IS AHEAD AGAIN. ADD YOURQ DEBIT CARD TO APPLE PAY CX> RMR (00001B41)