MARIANNA CITY COMMISSION REGULAR MEETING MARCH 1, :00 P.M. Mayor Ephriam gave the invocation and led the Pledge of Allegiance.

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1 MARIANNA CITY COMMISSION REGULAR MEETING MARCH 1, :00 P.M. The Marianna City Commission met on the above date and time. Mayor Ephriam called the meeting to order. City Clerk, Kimberly J. Applewhite, called the roll. Members present were: Mayor Travis Ephriam, Kenneth Hamilton, John Roberts, Allen Ward, II and Rico Williams. Mayor Ephriam gave the invocation and led the Pledge of Allegiance. Upon a motion by Commissioner Ward, with a second by Commissioner Williams, the Commission voted unanimously to add item 13-B, Surplus Property Policy. Upon a motion by Commissioner Roberts, with a second by Commissioner Ward, the Commission voted unanimously to adopt the minutes for February Melinda Gay, administrator of the Marianna Health and Rehabilitation Center (MH&R), was present to give an update on the Center. The Center is doing well financially. She also reported that construction is underway on the Center's addition. The census for January 2016 was 85.5%. At this time Mayor Ephriam opened the public forum. Members of the audience were given an opportunity to address the Commission on any subject not on the agenda. Rosa Pollock appeared before the Commission to discuss the City's Dilapidated Structure Policy. Ms. Pollock believes the policy encourages social injustice. She also asked the Commission to waive rental fees at the McClane Community Center for the Concerned Citizens Committee meetings. Commission voted unanimously to authorize the City Manager to waive rental fees for community based groups (non-profit). Further the Commission directed the City Manager to make future decisions on the use of the McLane Center by not for profits. The City has a grant with Fish and Wild Life Commission (FWC) for improvements to Yancey Bridge Boat Landing. Invitations to bid for construction were published in the Panama City News Herald on January 14, 2016 and January 21, Two bids were received as follows: GAC Contractors, Incorporated $ 277, North Florida Construction $ 287,509.75

2 The engineer's recommendation is to select GAC Contractors, Incorporated's bid amount of $277, The engineer has also requested the park be closed during the time construction is taking place. Upon a motion by Commissioner Roberts, with a second by Commissioner Williams, the Commission voted unanimously to authorize staff to negotiate with GAC Contractors to bring the bring the project within the budget and close the park during construction. During Marianna Health and Rehabilitation Center (MH&R) last AHCA inspection, the Life Safety Inspector recommended an upgrade to the existing intercom. The current system is not able to produce the volume required for paging during a fire alarm and other drills. Currently, the intercom amplifiers are at the maximum level and don't make it over ambient noise levels. The current intercom system was installed during construction in the 1970's and has been added on to several times over the years and is currently over loaded. The new system is expandable for the new building addition. Quotes were received as follows: Jacksonville Sound & Communications $ 9, Harris Security Systems $11, Sanders Security, Inc. $25, Commission voted unanimously to approve the replacement of the intercom system from Jacksonville Sound & Communications in the amount of $9, The City was awarded funding by Florida Department of Environmental Protection (FDEP) under the SRF Drinking Water Program to complete planning documents associated with doing a water interconnect between the Sunland Water System and the City's Main System, which is now complete. FDEP is now prepared to amend the loan agreement to incorporate funding for the construction of the project. DEP has prepared Amendment #1 for the City and once accepted and approved by DEP the City will be authorized to move forward with bidding of the project. 1. DW $190, % Principal Forgiveness 2. Amendment #1 - $2,937, Principal Forgiveness of $2,475, Upon a motion by Commissioner Roberts, with a second by Commissioner Ward, the Commission voted unanimously to authorize the mayor and city attorney to execute the agreement DW Amendment #1.

3 The City of Marianna has various boards established which requires reappointments by the City Commission. It is the recommendation of city staff that the following board members be reappointed: Industrial Board Members: Jonathan Fuqua Paul Michels Planning & Zoning Board: Harold Donaldson Diane Pate Matt Payne William Long Richard Kunde Marianna Health & Rehab Center Members: Joyce Toman Annie Gibson Laura Harkins Marianna Housing Authority Members: Tammy Dean Stan Saunders Commission voted unanimously to reappoint the above list to the Industrial Park Board, Marianna Health and Rehab Board, Planning and Zoning Board, Recreation Board and the Marianna Housing Authority Board. The Marianna Fire Department is requesting permission to purchase 5 new Physio- Control Lifepak 1000 AED's and 2 recertified Physio-Control Lifepak 1000 AED's for the City of Marianna. Quotes are as follows: QuadMed Inc. $ 13, AED Superstore $ 17, AED's Today $ 17, Commission voted unanimously to approve the purchase of 5 new Physio-Control Lifepak 1000 AED's and 2 recertified Physio-Control Lifepak 1000 AED's from QuadMed Inc., for an amount not to exceed $13, The City of Marianna presently leases a 9,624 square foot concrete block building and

4 surrounding property located at 3674 Industrial Park Drive to Air-Prop Specialists, Inc. The current twenty year lease expires March 31, The Marianna Industrial Park Board recommended approval to renew the lease for 10 years. Upon a motion by Commissioner Roberts, with a second by Commissioner Ward, the Commission voted unanimously to renew the lease between the City of Marianna and Air-Prop Specialists, Inc. for a period of 10 years and an increase of $ per month. The total lease amount per month will be $1, The City of Marianna falls within one of the 8 Rural Area of Opportunity (RAO) formerly known as Rural Area of Critical Economic Concern (RACEC). The State of Florida Department of Economic Opportunity (DEO) requires not only the Counties to enter into a Memorandum of Agreement (MOA), but will now require the Cities within those counties to execute an MOA. The continued designation as a Rural Area of Opportunity is dependent upon execution and adherence to the terms and conditions contained within the MOA per (7)(b) F.S. Participation in the RAO allows the City to take advantage of reduced fees and minimum or no match requirements for many grants. Commission voted unanimously to authorize city staff to execute the agreement. The City was awarded funding by Florida Department of Environmental Protection (FDEP) under the SRF Drinking Water Program to complete planning documents associated with doing a water interconnect between the Sunland Water System and the City's Main System. The City will soon be able to bid the project once final design work is complete. As part of the construction the City will be required to have a construction engineer inspector (CEI) to monitor construction. This will require the City to engage the services of an engineer consultant. David H. Melvin, Inc., has a continuing contract with the City and has presented a Task Order to perform those services. During the planning process FDEP modified the project which removed the construction of a new well and added a water line on Caverns Road to Meadowview, to Old US Road. This modification increased the project cost and requires some additional design which FDEP has funded. Commission voted unanimously to authorize the City to execute Task Order #1 for the project funded by Loan Agreement DW Amendment #1, Marianna SRF Water Extension, increasing the project cost by $197,118. City staff is currently looking at all job descriptions of City employees and is making changes as proposed by the Department Head and City Manager. The recommendations presented at this meeting are some of the first changes to be completed. The proposed changes involve changes to the wording within the job description and possible pay grade changes but there will be no change to the employee s salaries.

5 Upon a motion by Commissioner Roberts, with a second by Commissioner Ward, the Commission voted unanimously to adopt the manning document changes for the following positions: Administrative Assistant to Police Chief, Police Captain, Police Lieutenant Detective, Police Lieutenant Patrol, Patrol Officer, Senior Communications Officer, Communications Officer, Administrative Assistant to Municipal Development, Code Enforcement Officer, Planner, Planning Technician, Administrative Assistant to the Public Works Director, Computer Tech, Office Manager, Foreman Division of Gas, Heavy Equipment Operator and Utility Service Work Natural Gas, which includes no salary changes. Commissioner Roberts instructed City Manager, Jim Dean, to talk to the Jackson County Administrator about Jackson County's commitment to the Russ House. The agreement between the City and the County was that the City was to pay off the mortgage of $175,000 and the County would spend $175,000 on repairs to the structure. Mayor Ephriam would like to have a workshop to review the City's Dilapidated Structure Policy and Building Permits process. He would also like the City to look into the commitment to start an ambulance service. City Manager Jim Dean, updated the Commission on FDOT's plans for Old Cottondale Road turning lanes. They should be bidding the project in January Mayor Ephriam would like to see citizen committees formed to make recommendations to the Commission on the dilapidated structure procedures, use for vacant lots, the lack of businesses on the west end of town and the future of the Dozier School for Boys property. City staff is recommending that the West End Historical Marker be installed at the corner of St Andrews Street and Orange Street. The property owner has given his permission to have the marker installed on his property. The State of Florida Department of Children and Families Child Abuse Investigations Office has declared April 8, 2016 as Superhero Day and would like to use Jennings Field and would like the City to waive the rental fee. Commission voted unanimously to waive the rental fee. Several months ago the Commission asked City staff to develop a surplus property policy. Staff recommends that the property be sold at auction. If property does not sale then the City will offer the surplus item to other Cities in Jackson County. Commission voted unanimously to adopt the Surplus Property Policy.

6 There being no further business, the meeting was adjourned. Mayor-Commissioner Attest: City Clerk