TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970)

Transcription

1 TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970) BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS Planning Commission Minutes from April 3, 2017 Municipal Court Report for May 3, 2017 Larimer County Sheriff's Report for April PRESENTATIONS CONSENT AGENDA Board of Trustee Minutes for May 9, 2017 OLD BUSINESS 1. Boxelder Basin Regional Stormwater Authority 2. Discussion - Alternate Water Supply NEW BUSINESS 1. Discussion - Town Hall 2. Bills for Approval 3. Town Attorney Update 4. Town Administrator Update SCHEDULING OF WORK SESSIONS OTHER 5. Executive Session ADJOURN

2 BOARD OF TRUSTEES REGULAR BOARD MEETING The was called to order at 7:33 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, TRAVIS HARLESS, MATT MICHEL, ASHLEY MACDONALD, and TIM SINGEWALD DANIEL SATTLER TIM SINGEWALD, MAYOR ED CANNON, TOWN ADMINSTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK BRAD MARCH, TOWN ATTORNEY DON SILAR, TOWN ENGINEER Additions to or deletions from the agenda Conflicts of Interest Public to be heard on non-agenda items. Lorilyn Bockelman, representing the Park Advisory Board, said the National Non-Profit Organization KaBoom is honoring The Town of Wellington as a Playful City USA designation for the 3 rd time. She presented a certificate to the Mayor for the Town. She explained what the recognition is for and that 258 cities and towns across the Country were recognized this year. Mayor Singewald asked how may honorees are in Colorado. Ms. Bockelman said 9. Correspondence and Minutes from Committees and Board Planning Commission Minutes from April 3, 2017 Municipal Court Report for May 3, 2017 Larimer County Sheriff s Report for April Presentations Consent Agenda 1. Board of Trustee Minutes for May 3, 2017 TRUSTEE HARLESS MOVED AND TRUSTEE KNUTSON SECONDED to approve the consent agenda. Roll call was taken and the motion passed unanimously. OLD BUSINESS 1. Boxelder Basin Regional Stormwater Authority Mayor Singewald gave the update on what the Town has been doing and what meetings have been attended. Mr. Cannon gave an update from the working group that was put together of himself, Mike Beckstead Financial Director for Fort Collins, and Eric Tracy Storm Water Engineer for the County. He said they would be looking at the fees being charged based on the size of the property. They will also be looking at the long ranged obligations for maintenance of the projects. Mayor Singewald said Fort Collins was looking at passing a resolution to work in good faith with the other entities to come to a solution. Trustee Harless asked why we weren t continuing forward. Mayor Singewald said we want to try to get

3 Page 2 something resolved before the payment is due. He said this is regarding the Day settlement and the CWCB loan modification. Mr. Cannon said the working group was created to look at how properties are assessed and if fees needed to be modified. Trustee Harless felt that the town needs to take a more aggressive attitude toward this issue. Trustee Michel felt that this issue should be opened to public with the possible use of the media. Trustee Macdonald asked when the payment is due to the Storm water authority and have the other entities made their payments. She asked if the town was still holding payment. Mayor Singewald said the town is still withholding payment. Pinnacle does the collections for Larimer County at the end of the year. Fort Collins has a storm drainage fund they use for their payment. He said that the authority is billed $30,000 a year from Pinnacle for their services. Trustee Macdonald asked what the legal ramifications for withholding our payment. Mayor Singewald said that would need to be discussed in executive session, possibly with Mr. Kahn. Trustee Macdonald asked if she could get an from Mr. Kahn about this issue. 2. Discussion Alternate Water Supply Mayor Singewald gave a background on the process to this point. He said we need to look at how to finance any acquisitions. Mr. Cannon suggested applying for grants. Mayor Singewald suggested checking with DOLA. Trustee Harless said Gale Langley writes grants. Mayor Singewald reviewed the projects currently being done at the water treatment plant, the Nano-filtration plant and the Wilson wells. NEW BUSINESS 1. Discussion Town Hall Mayor Singewald said the Board looked at purchasing a building on south 6 th street, but the town did not get it. He suggested that we need to move forward on building on the Thimmig property, because the Town Hall has no more room for expansion and asked for the Board s approval to get started on the plans. He asked Trustee Knutson what the procedure would be regarding architecture. Trustee Knutson said we would look at what the current staff s needs are and what would be needed in the future. Mr. Cannon said the Board had asked him for a staffing recommendation by his second month. He will have that ready in the next couple of weeks. He would put together a plan of action. Mayor Singewald said the Boys and Girls Club also want to get started on they facility. 2. Bills for Approval Pitney Bowes $6, March Olive & Pharris, LLC 9, JVA Consulting Engineers 9, Mountain Constructors 176, $201, Mayor Singewald asked if Mountain Constructors were finished with the Storm sewer. Mr. Silar said the excavation is over on the creek side. He said they should be ready to put in the structure on the west side. Mr. Silar said they came back and fixed the issues that were discussed at the last meeting. He said they just need to finish the collars around the valves and manholes. Mayor Singewald asked about the bills for additional fly ash. Mr. Silar explained because of the weather they added fly ash to dry out the subgrade so it could be paved. If we waited until it dried on its own the road would still be unfinished. There was discussion about the use of fly ash in any street project. Mr.

4 Page 3 Silar said that use fly ash is now part of the towns street standards. Mr. Silar said even with the change order the project came in about $15,000 under the contract bid. TRUSTEE MICHEL MOVED AND TRUSTEE MACDONALD SECONDED to approve the bills in the amount of $201, Roll call was taken and motion pass unanimously. 3. Town Attorney Update Mr. March updated the Board on the following: Working with Mr. Norden on code compliance issues around town. Working on the subdivision plat of the Thimmig property. 4. Town Administrator Update Mr. Cannon pointed out page 43 of the packet that shows the streets that will be worked on this year. He said there is also a map of the location of the potholes. Trustee Knutson had a question on the Garfield Street Project from the Stantec Report. He asked why there was a change in who did the testing. Mr. Silar said the cost was less from JVA then MCI. Trustee Knutson asked if that was due to less testing. Mr. Silar said they felt the bid from MCI was inflated. Trustee Knutson asked to see the testing results. Mr. Silar would get him the reports. Mr. Silar said he had received a concern about the proposed parking for the Southgate project. He gave information to the individual about the number of onsite parking spaces. Mr. March had a couple of corrections to the minutes. Mayor Singewald asked for an update on the railroad problem. Mark Oberschmidt, from Stantec, reviewed the issue with the sinkhole under the railroad tracks and explained how corrections were made and what would need to be done once the drainage project is finished. He said King Surveyors will be monitoring for two weeks after completion to make sure there is no further settling. Trustee Michel asked for clarification on the Sundance Subdivision, are they redoing the plat or trying to take out the Metro District. Mr. Obershmidt said they have concerns about putting in bridges over the boxelder and might be looking at doing a replat. Mr. Silar said we do not know what the developer s plans are for the Metro District, but they might be in next month with their proposal. This would have to go back thought the approval process. Scheduling of Work Session Work Session was scheduled at 6:30pm for Trustee Job description unless something else needs to be reviewed. Other Trustee Harless had a video showing the laser cutting of the bike racks. Trustee Harless said that Mr. Winick had a complaint about the thistle on property to the south of his. Mr. March said he talked to Mr. Norden about this issue. Mr. Norden has sent notice to the property owner and was told that the ground was to wet to get on and cut the thistle. Mayor Singewald said that Governor Hickenlooper was in town today. He was visiting 5 towns that are part of the Main Street Program. There was a presentation about the town and many town groups were

5 Page 4 represented. Trustee Michel thanked Mayor Singewald for mentioning the need to update the I-25 interchange. Mayor Singewald said CDOT s quarterly meeting is in Fort Lupton on June 1 st. He will attend. He mentioned trying to get a meeting with Mr. Nuygen from CDOT about the money for the drain expansion under Cleveland at Fourth Street. Mayor Singewald said at the last meeting there was a suggestion to see if Paul Cox would be interested in being on the Boxelder Basin Regional Stormwater Authority Board. He said no, but suggested his father. Mayor Singewald said he contacted Mr. Cox and he might be interested. If the board agrees he would pursue this with Lou Gaiter. Trustee Macdonald asked if this would be to replace Mr. Schneider. Mayor Singewald said it would be to replace Mr. Schneider. She also asked about Mr. Schneider s condition. Mr. March said he visited Mr. Schneider last Friday, he was better, but wheel chair bound. He would not be moving back to his home here. Executive Session TRUSTEE KNUTSON MOVED AND TRUSTEE MACDONALD SECONDED to adjourn the meeting. Roll call was taken and the motion passed unanimously. Meeting adjourned at 8:35pm. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk