TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970)

Transcription

1 TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970) BOARD OF TRUSTEES August 9, 2016 LEEPER CENTER 3800 WILSON AVE. Work Session Capital Improvement Plan - 6:30pm REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS CORRESPONDENCE PRESENTATIONS CONSENT AGENDA Board of Trustee Minutes for July 26, 2016 Special Board of Trustee Minutes for August 2, 2016 Planning Commission Minutes for July 11, 2016 Park Advisory Board Minutes for June 21, 2016 Municipal Court Report for August 3, 2016 OLD BUSINESS 1. Resolution Support of Sales Tax Ballot - Mental Health/Detox/Substance Abuse Facility NEW BUSINESS 1. Main Street Update 2. Purchase Request Driver Speed Feedback Sign for Sixth Street 3. Purchase Request ArcInfo Publisher Software for GIS 4. Discussion Utility Code Changes to Reflect Current Operations. 5. Bills for Approval 6. Town Attorney Update 7. Town Administrator Update SCHEDULING OF WORK SESSIONS OTHER 8. Executive Session ADJOURN

2 BOARD OF TRUSTEES REGULAR BOARD MEETING July 26, 2016 Following a work session on 2015 Audit Management Discussion & Analysis, the Regular Board Meeting was called to order at 7:31p.m. July 26, 2016 at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO PRESENT: TRAVIS HARLESS, MATT MICHEL, TIM SINGEWALD, ASHLEY MACDONALD, and JACK BRINKHOFF PAUL COX and DANIEL SATTLER JACK BRINKHOFF, MAYOR LARRY LORENTZEN, TOWN ADMINISTRATOR RYAN ABBOTT, ASSISTANT TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK MIKE CUMMINS, FINANCE DIRECTOR BRAD MARCH, TOWN ATTORNEY DON SILAR, TOWN ENGINEER Additions to or deletions from the agenda None Conflicts of Interest None Public to be heard on non-agenda items. None Correspondence Main Street Program Presentations Carolyn Reed Poudre School District Board School Bond Ballot Question. Ms. Reed was not in attendance. Consent Agenda Board of Trustee Minutes for June 12, 2016 Planning Commission Minutes for June 6, 2016 CAC Minutes for June 20, 2016 Trustee Singewald had a correction of the year on the agenda. Trustee Singewald asked for more detail in the updates. Trustee Singewald asked for an update from Mr. Lorentzen about issues discussed in the work session from the last meeting. Mr. Lorentzen said he would bring that up in the Town Administrators update. TRUSTEE MICHEL MOVED AND TRUSTEE SINGEWALD SECONDED to approve the consent agenda. Roll call was taken and the motion passed Trustee Macdonald abstained.

3 Regular Board Meeting July 26, 2016 Page 2 OLD BUSINESS 1. Agreement with Windsor Ditch on Pedestrian Crossing Mr. March updated the Board on his research regarding the easements for the Windsor Ditch and his attempts to contact Mr. Dowd. There was a deed that had not been given to the town. He would do a quick claim title. He has been trying to contact the President of the Wellington Pointe Homeowners Association (HOA). Trustee Harless thought this was settled when Mr. Redmon annexed the corner property. Mr. March explained that there were 2 or 3 different sections along the ditch owned by different entities. He said on the original plat it shows which section was to be dedicated to the town. No action. NEW BUSINESS Audit Presentation Tyra Litzue, with Anton, Collins Mitchell LLP, presented the draft 2015 budget audit. She started with the Wrap up document. She described the objective of the audit is to obtain reasonable assurance by using a risk case audit approach where they look thought significant transactions of the town and large dollar balances. They expect to give an unmodified opinion. They review the revenue recognition, account receivables, capital assets, capital lease obligations and bonds and loans to make sure the debts are being satisfied based on the agreements. There were a couple of journal entries that needed to be adjusted. They did see a deficiency with the policy on credit card use and gave suggestions how to correct the deficiency by having employees sign the policy. They also suggested that the review of the statements done by someone other than the user of the card and it be documented. Trustee Singewald asked if they verified fund balances and town investment yields and interest payments. Ms. Litzue they verify if the fund balances are correct and is being reported properly within the standards. She said they confirm investments and cash balances with the banks and look at investment earnings compared with previous years. Ms. Litzue went over the financial statements and pointed out the audit report. She highlighted items in the statement with regard to net position, activities of the three governmental funds, enterprise funds, cash flows and fiduciary fund for the Library Trust. She reviewed the notes on the financial statement and breakdowns of the different funds. Ms. Litzue pointed out the cash accounts breakdown. She said most of the cash is in Colorado Trust. Trustee Singewald asked if the funds in bank accounts are in more than one bank and are they protected funds. Ms. Litzue said there are about $324,516 dollars covered by FDIC and the rest is covered by Public Depository Protection Act (PDPA). She explained that PDPA institutions are required to have enough money available to cover 102% of funds deposited by governmental entities. Ms. Litzue said the last section of the report shows the budgeted to actual balance of the funds. This gives you a closer look on how Wellington did for the year. TRUSTEE SINGEWALD MOVED AND TRUSTEE MACDONALD SECONDED to approve 2015 draft audit. Roll call was taken and the motion passed unanimously.

4 Regular Board Meeting July 26, 2016 Page 3 2. Conditional Use Lot 2 GWG Subdivision Phase 2 Multi-family Development Monica Swere, applicant Mr. Lorentzen explained that this is the parcel of land west of the vet clinic. The Planning Commission recommended approval with condition. Ms. Swere explained the intent of the project is to build 30 units, which would be a combination of 6 and 8 plex buildings and 8 individual bungalow units attached by arbors. These would be individually owned condominiums belonging to an association. Mayor Brinkhoff asked if the recommendations were acceptable. Ms. Swere they were acceptable. Trustee Michel asked if they had any restriction on multiple units being bought by an individual and used as rental. Ms. Swere said that is a concern and would be addressed by the legal team in the condo association documents. Trustee Harless said since this property has a drainage area right in the middle how are we diverting the drainage and will we have access to make changes in the future. Mr. Lorentzen said all the building is outside the flood plain limits and the flood plain area would be considered open space for the project. There was further discussion about mitigation of the flood zone and its effect on this property. Mr. March suggested requesting a public easement for emergency vehicles and is there a willingness to dedicate the drainage ways. Ms. Swere said that would be acceptable. Trustee Singewald asked if the easements would be noted on the plat. Mr. March said this is all one lot so it does not need a plat. There was discussion about the condo association. TRUSTEE SINGEWALD MOVED AND TRUSTEE MICHEL SECONDED to approve the conditional use and site plan for Lot 2 GWG Phase 2 with recommendations from the Planning Commission that the bungalow units be attached, a letter of map amendment be processed though FEMA, the town receives an easement of the streets and water way and ponds for emergency services and drainage. Roll call was taken and the motion passed unanimously. 3. Resolution Street Closure for Block Party on Mount Meeker. Shawn Flanagan, of 3779 Mount Meeker, said they are requesting the closure of the road for an annual block party. The event would be from 4:00pm to 12:00pm, but the closure is until 10:00pm. Mr. March said no alcohol allowed on the street. TRUSTEE MICHEL MOVED AND TRUSTEE HARLESS SECONDED to approve Resolution allowing street closure for a block party. Roll call was taken and the motion passed unanimously. 4. Resolution Hazard Mitigation Plan Mr. Lorentzen said this plan is updated about every five years. It is revised through public hearings and planning meetings. All entities involved need to adopt the plan. He said FEMA grants require that this type of plan be in place and adopted. There are no changes regarding Wellington in the document. We did have a goals to get a tornado warning system and for the Garfield mitigation project. Trustee Singewald asked if there was any financial obligation from the town if we adopt this plan. Mr. Lorentzen said the obligation we have is for the goals we put into the plan.

5 Regular Board Meeting July 26, 2016 Page 4 Trustee Singewald asked if we have power backup for the utility plants if the electricity went out. Mr. Lorentzen said we have power backup for the sewer plant and we have an old generator from the sewer plant up at the water treatment plant. There is also the ability to change over from REA to Xcel at the water treatment plant if needed. We always try to keep a 2-day supply of water in the tanks. He said we would have to restrict the use of water. Trustee Singewald suggested having a public meeting to inform residents on where to go and who to contact in the case of an emergency. There was discussion about notification issues. TRUSTEE SINGEWALD MOVED AND TRUSTEE HARLESS SECONDED to approve Resolution adopting the Larimer County Multi-Jurisdictional Hazard Mitigation Plan. Roll call was taken and the motion passed unanimously. 5. Resolution Support of Sales Tax Ballot Mental Health /Detox/Substance Abuse Facility Mr. Lorentzen said this is a request for the Town to support the ballot question. Trustee Singewald reviewed some of the information that was presented at the last meeting and felt that the project was too expensive for the number of beds it would have. He would like to see more information. He gave a suggestion about having a voucher to private facilities. He suggested the Mackenzie Place. Mayor Brinkhoff said he thought the problem was that there weren t any facilities close to send people to. Trustee Macdonald shared some additional information she had received from the County Commissioners Meeting. She said one of the issues is the people that are put into jail who really need help more than incarceration. This would also help relieve the jail overcrowding. Trustee Singewald said he d heard that people would be bussed in from outside the county to use this facility. He felt that if there was a facility for the county then it should only be for county residents. Trustee Harless asked if there were that many mentally ill people in the county. Trustee Macdonald said the facility would provide services for more than mental illness. They would also deal with substance abuse and the homeless. She said it would also help to keep individuals from ending up in the Emergency Room. The program would allow for more options to help individuals. Trustee Michel said their rooms would not be like a hotel where people are staying for months. He said Colorado is ranked low with regard to mental health facilities. With only 30 beds they could affect 1000 people. The government needs to help their citizens. Kathy Wydallis, of 3405 Revere Ct, questioned who would run the facility. She felt the money would be better spent to help the Sheriff s Department by expanding their facilities and services. Trustee Harless would like to see the analysis on where the first point of contact is and then adjust the funding from there. Mr. Lorentzen said this was not a citizen initiative, but proposed by the commissioner and pushed by the Sheriff s Department. Mr. March explained that sometimes when the Deputies pick someone up jail is not the best place for them and since there isn t a facility they are taken to the emergency room. This is a greater cost but there is no other option. Chuck Cross, 4202 Alder Creek Lane, said the officer is the first point of contact and if necessary they will find some reason to arrest them so they are off the street. Yes this request is a lot of money, but the more options available, the better for the community. The closes detox facility is in Greeley and the nearest mental health center is on Harmony Road. If they are taken to the mental health center for

6 Regular Board Meeting July 26, 2016 Page 5 evaluation and they are found not to be a danger to themselves or others they are just released possibly to get picked up again. He said there needs to be more options and this resolution is just to put it on a ballot. There was further discussion. Sergeant Rairdon explained that the facility would have 12 beds for acute treatment short term stays, 12 beds for withdrawal management (detox), 11 beds for short term intensive residential treatment for substance use and 52 beds low intensity residential for substance use disorders for a total for 87 beds. He gave an example of how the current process works. He mentioned they currently don t have any type of facility for jovial. The Board asked staff to send all the members the information from the County. TRUSTEE SINGEWALD MOVED AND TRUSTEE HARLESS SECONDED to table until next meeting. Roll call was taken and the motion passed unanimously. 6. Discussion Wright Water Engineers Mr. March said he sent the board a copy of the proposal, but did not have it in the packet. He felt that the cost was a little high so he contacted some people that have worked with Mr. Wright. There were some questions about his regional familiarity of water sources. Most people he contacted thought very highly of Mr. Wright. He said it was up to the Board, but he could make more inquiries. There was a consensus to continue with Mr. Wright. TRUSTEE SINGEWALD MOVED AND TRUSTEE HARLESS SECONDED to approve the proposal from Wright Water Engineers in the amount not to exceed $30, Roll call was taken and the motion passed unanimously. 7. Discussion Public Transportation Survey Mayor Brinkhoff said he met with Mayor Troxell and Commissioner Donnelly to identify some possibilities for public transportation between Wellington and Fort Collins. He suggested putting out a survey to see if there was interest in a program. There was further discussion about the different transportation systems that are available in the area. Mr. Lorentzen mentioned the possibility of a park and ride. Trustee Singewald suggested also asking if there is any interest in public transportation to Cheyenne. Mr. Abbott would work on the survey. 8. Bills for Approval First Light Technologies, Inc. $ 1, Buffalo Creek Subdivision 1, Pete Lien 1, Northern Engineering 2, Interstates Construction Services 3, Dana Kepner 3, March, Olive & Pharris, LLC 6, Stantec 14, JVA Consulting Engineers 24, Wealth Management Group 136, Larimer County Sheriff 227, $423,023.12

7 Regular Board Meeting July 26, 2016 Page 6 TRUSTEE MICHEL MOVED AND TRUSTEE MACDONALD SECONDED to approve the bills in the amount of $423, Roll call was the taken motion passed unanimously. 9. Town Attorney Update Mr. March updated the Board on the following: CDOT Building check is still missing and has not been cashed. We do own the building and have the deed. He had discussions with the Wellington Downs developer about using an alternate security for the improvements rather than a letter of credit. Possibility of Personal Guarantees. He read the code on what the town will accept. He asked if the Board would be willing to look at a hybrid alternative. There was discussion on how letters of credit effect the developer/bank loaning power. Mr. March to review the financial for the developer and update the board. Waiting on response from writer of Bob s Rules on getting permission from him to use it. Mr. March will try to make contact. Reed vs Gilbert about signage. Mr. March still needed to talk with Trustees Michel and Harless. Personnel and advertising policies are still being worked on by himself and Mr. Abbott. Mr. March sent an extensive letter to Travelers Insurance regarding the Wolf claim. Not worried about liability. Trustee Singewald asked if there was any correspondence between the attorneys. Mr. March said just the notice of claim. He is working with the insurance company about coverage issues. Mr. March said we did solve the issue of the missing money and it is in the bank. Contact from Black Hills Energy about a franchise agreement. Mr. March did not feel it was necessary to sign, but will contact the representative. North Poudre memo about whether the small municipalities would have representation on their Board. It looks like they will have two classes of user. One class would be for agriculture and the other would be for districts and governmental. We would get to vote in one of those classes. Working through the CSU agreement for the easement on Sage Meadows Subdivision. Trustee Singewald asked if there had been discussion between Mr. March and Mr. Harrison. Mr. March said he had a discussion with Mr. Harrison and there have been several proposals, but he was still waiting to hear back from Mr. Harrison. 10. Town Administrator Update Mr. Lorentzen updated the Board on the following: Bison Ranch Water Had contact with other Mayors and Commissioners regarding interest in this water and there is not much. Volumes and terms don t look like they would work at this time. There would need to be more design and development before we would be interested. Variance Board meeting on July 28 th. Mr. Lorentzen said Mr. Kemp would not be able to attend and asked if Trustee Harless would be available. Trustee Harless confirmed he would attend. Bid opening for Garfield Project there was only one bidder (Mountain Constructors). He asked if a special meeting could be set on Tuesday August 2 nd to award the bid. Special meeting was set for 7:00pm Tuesday August 2 nd. Bid was to be opened of the Old Town paving, but no bids were received. Mr. Knostman will contact all the plan holder to see if there was any issue. There was discussion about putting the project off until next year. Received 5 proposals for preliminary design of the Pedestrian Trail and one proposal to do a study for CDOT access plan to stripe Cleveland. Staff to review. Mr. Lorentzen and Mr. Silar to meet with Tim Mather from Infomaption to review the date from the impervious surface report.

8 Regular Board Meeting July 26, 2016 Page 7 Planning Commission o Thimmig Subdivision o Multifamily on lot 10 Wellington Pointe There was a discussion on why there was so much interest in building multifamily. Trustee Singewald asked Mr. Lorentzen to address the back fill issue that was discussed in the work session of the previous meeting. Mr. Lorentzen said the work session was to look at issues with settlement under streets, sidewalks and driveways in new developments. There have been updates to the construction standards to address the issues with the streets and sidewalks. Most of the settlement issues are in the water and sewer line trench. The conclusion was to increase the time that the inspectors are out watching the backfill operations. The payment of the increased cost for this will be from the developers. There was no conclusion about the compaction of the driveways except to work with the builders. The town would look closer at the compaction and backfill of the service lines from the homes. Scheduling of Work Session Start work on the Capital Improvements Plan(CIP) at 6:30pm Other Trustee Harless asked when north 6 th Street would be open. Mr. Lorentzen said that they finished the paving and just needed to stripe it. Should be soon. Trustee Harless asked about the construction of the trailer on 4 th Street. He asked if Mr. Lorentzen had received an engineer plan. Mr. Lorentzen said that Safebuilt has the engineer plan, but will require that the engineer signs off on the construction. Trustee Michel said the last concert in the park went well. Trustee Michel asked if there was any news on the Sixth street speed sign. Mr. Lorentzen said Mr. Miller has one quote, but has not been able to get any others. Trustee Singewald said that the Kids Fishing Days had to be canceled due to the fish kill. We could not get any more fish to put in the pond in time. He would get with the Park Advisory Board to send thank you cards to Fish and Game Department and the Kiwanis Club. Mayor Brinkhoff said that Carolyn Reed was supposed to present information about the school bond ballot question. He said that Ms. Reed would get the information to Mr. Abbott for the August 9 th meeting. 11. Executive Session Town Administrator Evaluation Not needed. TRUSTEE MICHEL MOVED AND TRUSTEE SINGEWALD SECONDED to adjourn the meeting. Roll call was taken and the motion passed unanimously. Meeting adjourned at 9:48pm. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk

9 BOARD OF TRUSTEES SPECIAL BOARD MEETING August 2, 2016 The Special Board Meeting was called to order at 7:03 p.m. July 26, 2016 at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO PRESENT: TRAVIS HARLESS, MATT MICHEL, TIM SINGEWALD, DANIEL SATTLER, and JACK BRINKHOFF ASHLEY MACDONALD and PAUL COX JACK BRINKHOFF, MAYOR RYAN ABBOTT, ASSISTANT TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK DON SILAR, TOWN ENGINEER NEW BUSINESS 1. Award Contract for Garfield Storm Drainage Phase One Project Mountain Constructors Mr. Silar reviewed the process to relieve a portion of storm water flow onto Cleveland. The project was awarded to JVA who prepared a design for the storm sewer from 1 st to 3 rd Streets with the addition extending to 4 th Street on Garfield. This project was divided into 2 Phases. Phase 1 would be to go from Boxelder Creek under the railroad tracks with a bored steel pile then connect at 1 st Street to a reinforced concrete pipe (RCP) up to 3 rd Street. Phase 2 would be the connection from 3 rd Street to 4 th Street. Because of location of the storm pipe it will be necessary to move and replace the asbestos water line. Phase 2 will only be putting in a storm pipe. One obstacle was to get a permit from Burlington Northern Santa Fe (BNSF) Railroad Company to bore under the railroad tracks. JVA has secured the permit as of last month. The contract is good for 12 months. This would be the first part of the project. Bids for the construction of this project were opened on July 26 and one bid was received from Mountain Constructors for both Phases. Mr. Silar went through the cost breakdown of each phase. Phase 1 the Storm pipe portion was $892, and the Water line was $442, for a total of $1,334, Phase 2 the Storm pipe would be $340, and engineering would be $19, for a grand total of $1,675, He explained that the money for the water line was budgeted for work in Grant Avenue, but was reallocated to Garfield. The Grant project will be done at a later date. The schedule for this project would be Phase 1 August thru October and Phase 2 in There will be concrete and paving associated with this project, but that is part of the street project in item 3 on the agenda. He went through the funding for the project by fund. There is $167,677 in expenses that would need to be supplemented from the general fund. This would be done as a loan from one fund to another. The last item is the asphalt it would come out of the street fund but would be part of the paving project. In Phase 1 of this project they will rotomill but not asphalt replacement. Recommendations JVA submitted a letter to recommend Mountain Constructors be awarded the contract. There was some duplication in cost for testing. JVA will work with Mountain to reduce cost. Phase 1 mobilization cost to be negotiated Trustee Singewald thought the size of the storm pipe was going to be increased. John McGee of JVA said when we added 3 rd to 4 th street it was increased from 36 inches to 48 inches. Trustee Singewald asked if they would make two trenches. Mr. Silar explained that the storm drain pipe would need to be on the south side of the street, which is where the current water line is, so the water line will be moved to the

10 Regular Board Meeting August 2, 2016 Page 2 north side of the street until it crosses 3 rd Street. The storm drain pipe will cross over to the north side of the street because we are not replacing that portion of the water line and it runs along the south side of the street. There was discussion about the age of the water line between 3 rd and 4 th and whether it would be better to do the Phase 2 this year. Mr. Silar said the only area you might save would be in the mobilization for the project, because they would only be mobilizing once. There was further discussion about why the costs were a lot higher for some items than expected and JVA will contact Mountain Contractors about their estimates. Trustee Michel asked if it was a priority to get this project done this year. Mayor Brinkhoff said it was one of the issues that was brought up at the election and one that the Board felt was a priority. Trustee Singewald was concerned about the lack of bids. Mr. Silar said there was a mandatory pre-bid meeting and there were 6 companies that attended. There was a review of the reasons for the project and how much it would help alleviate the drainage on Cleveland. There were concerns about how much these pipes would capture and divert from the downtown area and how this project would fit into a master plan. Trustee Sattler reminded the Board that a permit was issued by the Railroad for 12 months and the town should take advantage of it because there is no way to know what hoops we would have to jump through in the further to get this project done. There was further review of this project. Mr. Silar mentioned the project to increase the size of the storm drain pipe under 4 th and Cleveland. He addressed the question about a drainage master plan. Wendell Nelson, Chamber of Commerce President, said the water off of 1 st, 2 nd and 3 rd Streets are not issue. The water the runs in the alley behind the stores pools around the foundations. If the town wants to draw businesses to the downtown area this issue needs to be addressed. Trustee Sattler asked about the process of loaning money from one account to another and will that cause issues with the general fund and how is that paid back. Mr. Abbott said even with loaning the $167,677 out of the general fund we still have the 3% cash in reserve required by tabor. He said a line item would be set up in the street fund to pay the loan back. He said in the last couple of years we have had more building permits then budgeted and that allowed for the additional $200,000 noted in the Storm Drainage. Trustee Sattler asked how long would it take to pay back the general fund. Mr. Abbott said he we would have to check with Mr. Cummins. Trustee Harless asked about the asphalt. Mr. Silar said we are looking that as part of the item 3 of the agenda. Mr. McGee said if we wait costs are only going to go up on materials. He mentioned the difficulty in getting the railroad permit and it would be a shame not to use it. He would talk with Mountain Contractors on the costs. Trustee Singewald had one more concern about making sure the contractor stays on time with the project. He asked if there were any contingencies in the contract. Mr. McGee said contingencies are usually in the engineering contract. This is a set bid. TRUSTEE MICHEL MOVED AND TRUSTEE SINGEWALD SECONDED to Award the bid to Mountain Constructors in the amount of $1, with request that the costs be reevaluated with the contractor. Roll call was taken and the motion passed unanimously.

11 Regular Board Meeting August 2, 2016 Page 3 2. Proposal for Engineering Construction Management Services - JVA Mr. Silar said this is for Administration and inspection and geotechnical services for this project. TRUSTEE MICHEL MOVED AND TRUSTEE SATTLER SECONDED to approve proposal from JVA for construction administration services. Roll call was taken and the motion passed unanimously. 3. Discussion Old Town Street Project Negotiated Contract with Paving Contractor Mr. Silar said the plan was designed last year for the street in old part of town. The bid was advertised and was to be opened on July 26 th, but there were no submittals. Fort Collins had bid openings for the same type of project on the same day. He listed the following alternatives. Work with Mountain Contractors with change orders to include the paving repair project Rotomill the existing asphalt and reuse it until next year. This might require additional maintenance over the winter. Contact specific contractors that did not get the Fort Collins bid and see if they would honor their unit prices and do the work for Wellington. Check to see if there are other paving companies that have a small amount of time to do a project. Tom Knostman, of Diagnostic Design, said he prepared a five-year plan for repair or replacing sidewalks and streets. This year was supposed to be Grant, but was adjusted to do the work on Garfield. He said there had been some constraints in the bid that may have keep some companies from bidding. He said one option could be to have Mountain Contractors do the concrete work on the street earmarked to be done this year and have the paving done as soon as the asphalt plants open in the spring. He said we could contact paving companies and put together a schedule. The Board asked if that could be done by the Regular Board Meeting next week. Mr. Knostman said he would try to get schedules submitted for concrete and asphalt. TRUSTEE SATTLER MOVED AND TRUSTEE MICHEL SECONDED to adjourn the meeting. Roll call was taken and the motion passed unanimously. Meeting adjourned at 8:26pm. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk

12 PLANNING COMMISSION REGULAR MEETING July 11, 2016 The Planning Commission for the Town of Wellington, Colorado, met on July 11, 2016 at the Leeper Center, 3800 Wilson Ave., Wellington, Colorado at 7:01p.m. COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: PRESIDING: ALSO PRESENT: PAUL COX, ASHLEY MACDONALD, JACK BRINKHOFF, BERT MCCAFFREY, ERIC KESELBURG BONNIE DAWDY and BARRY FRIEDRICHS NONE BERT MCCAFFREY, CHAIRMAN LARRY LORENTZEN, TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK Additions or Deletions from the Agenda None Public to be heard on non-agenda items None Presentations None Consent Agenda: Planning Commission Meeting Minutes from June 6, COMMISSIONER FRIEDRICHS MOVED AND COMMISSIONER DAWDY SECONDED to approve the consent agenda. Roll call was taken and the motion passed unanimously. NEW BUSINESS 1. Site Plan Lot 9 Boxelder Business Park Source of Nature LLC Lavelle McGovney - Applicant Ms. McGovney explained their business is a warehouse for dry and cold storage for the micro-brewing industry and providing a location for storage of finished products as well as aging. She said they would also sell dry ingredients for use in the processing of brewing. She said this allows small businesses to purchase smaller quantities at a reduced price. Mr. Lorentzen reviewed the following staff recommendations. Staff Recommendations: 1. Parking Lot entrance and six parking spaces be paved and Piper Road being paved. 2. More detailed landscaping plan with 5,300 square feet being landscaped with trees and shrubs. Approximately six trees and nine shrubs. 3. Submit a Photometric Plan for the parking lot lighting. Ms. McGovney said that is being prepared. Mr. Lorentzen suggested approval with staff recommendations.

13 Planning Commission July 11, 2016 Page 2 Commissioner Brinkhoff asked if they would be selling to individuals. Ms. McGovney said it would be wholesale sales only. Marsha McGovney, of 909 Sunchase Dr. Fort Collins, asked why they were required to pave the parking lot, when other businesses in that subdivision have not. Mr. Lorentzen said they are all required to have paved parking spaces. Commissioner Brinkhoff said that some of the businesses came in during winter and were given an extension to complete the paving. COMMISSIONER BRINKHOFF MOVED AND COMMISSIONER COX SECONDED to approve the site plan for lot 9 Boxelder Business Park with staff recommendations. Roll call was taken and the motion passed unanimously. 2. Site Plan Amendment Wellington Village Six-plexes instead of 12-plexes Alex Schuman, Ian Shuff and Greg Russell on behalf of Schuman Companies - Applicant Mr. Schuman said they are requesting a modification from the original plan reducing the number of units and changing from 12-plexes to six-plexes as townhome style homes. Mr. Shuff said they would be utilizing the existing infrastructure. He reviewed the two building types with mixed unit types including some all-accessible ranch style units. Mr. Russell gave more detail of the placement of the units on the site. He pointed out the location of green space and vehicle access. This style of structure would reduce the feel of the higher density of the project compared to the adjacent single-family homes. He mentioned that front doors of the units will face the open spaces and the garage access would be off alley type connections. He said there is built in additional parking along the private road. Mr. Schuman said that each unit has a driveway in front of the garage for off street parking. Mr. Shuff gave more details on the units, types of materials used and architectural look of the buildings. Commissioner Brinkhoff asked if they would be willing to participate in a barrier project along the frontage road. Mr. Schuman said they could consider participating. Commissioner Dawdy asked if the new buildings would be similar to what has already been built and what is the time frame to get started. Mr. Schuman said the architect has been working on designs that would blend in with the existing buildings. With approval, they would like to get started within 90 days. Commissioner Macdonald asked where the ranch units were located and would the driveway be handicap accessible. Mr. Russel said the ranch units are located on the ends of the buildings. Mr. Shuff said they would have lower thresholds and the lots would be graded to help with the accessibility. Mr. Lorentzen asked if these would be condominiums or townhomes because townhomes require division of lots. Mr. Schuman said they would be condominiums they just are a townhome style look. Wendell Nelson, of the Chamber of Commerce, asked if these have basements and what are the square footages of the units. Mr. Shuff said they are on slab or crawl spaces. They range from 670 square foot finished in the ranch units up to 1492 square foot finished in the three bedroom units.

14 Planning Commission July 11, 2016 Page 3 Kent Allen, of 6863 McClellan, was concerned with the impact on Lee Street because it is not a wide street and would not accommodate additional street parking. He invited them to attend a Meadows Subdivision HOA meeting. Mr. Russell pointed out where they have additional parking around the building and said they would look at some additional parking and the end of the building. There was further discussion about how to deal with traffic issues. COMMISSIONER BRINKHOFF MOVED AND COMMISSIONER MACDONALD SECONDED to approve the amended site plan for Wellington Village. Roll call was taken and the motion passed unanimously. 3. Site Plan and Conditional Use Lot 2 GWG Subdivision Phase 2 Multi-family and small single family homes. Wellington Row LLC Monica Sweere - Applicant. Ms. Sweere explained that this lot is difficult to develop because it is partially in the flood plain and will need two detention areas. She said the multi-family units are the same style as ones being built on the property to the south. The eight small units are bungalows that are detached. She stated that the towns code does not address this unique product. She said they would be willing to attach them so they could be considered multi-family. Mr. Lorentzen explained that this project would be acceptable in a multi-family zoning district because it allows up to twelve units per acre and does not designate that they be attached. In the C-1 Community Commercial zone multi-family dwelling is a conditional use and is described as a dwelling with more than three attached units. He said that they could attach the units with an arbor. Ms. Sweere said these are an affordable way to build a house. She stated that they would like to stay under $180, in price. Commissioner Brinkhoff asked what size they would be. Ms. Sweere said they would be a story and a half. The main floor would be 528 square feet and the half story loft would be approximately 240 square feet for a total of about 768 square feet. They would a one bedroom in the loft with a possible bedroom on the main floor and have two baths. She said all the units being proposed would be condominiums and all exteriors would be maintained by an HOA. Mr. Lorentzen was concerned that the bungalows that face the attached multi-family buildings do not have much of a back yard. He asked if this row of homes could be angled the same way the sewer line runs to allow for some back yard. Ms. Sweere agreed that they should have more space in the back. She mentioned she only had rough estimates on the size of the detention pond. Her other obstacle is accurately measuring the setbacks since the project is essentially one lot. Ken Duran, of 3913 Kennedy Ave, had a concern about the drainage that currently runs through this property and has flooded a large portion of it when we get a heavy rain. What kind of improvement would be made to help increase the flow through this area and under Sixth Street? Commissioner Brinkhoff said the detention pond would allow water to be released at historic levels. He also said that the town is working on a project to divert run off water north of Cleveland out to the Boxelder reducing the volume of water that flows through this area. Mr. Nelson asked if all the multi-family projects that have been submitted recently have the same setback criteria. Mr. Lorentzen explained that the criteria is the same for setbacks of the buildings from the lot lines. The issue is that since there are multiple buildings some of them are not close to any lot

15 Planning Commission July 11, 2016 Page 4 line. He said the maximum density for multi-family is twelve units per acre and his development has about 10 units per acre. Mr. Nelson mentioned the mobile home park issues. Mr. Lorentzen said the trailer park was zoned single family residential and was a non-conforming use. Mr. Lorentzen said we would also need certification that the buildings would be out of the flood plain. Staff Recommendation: 1. The Detached structures be eliminated or replaced with multifamily dwellings meeting minimum setback, dimensional and density standards, or the applicant submit a PUD plat and rezoning request. 2. A Letter of Map Amendment be processed through FEMA. COMMISSIONER BRINKHOFF MOVED AND COMMISSIONER MACDONALD SECONDED to approve the site plan and conditional use for lot 2 GWG Subdivision Phase 2 for multi-family. Roll call was taken and the motion passed unanimously. TOWN ADMINISTRATOR UPDATE Mr. Lorentzen updated the Commission on the following: O Reilly s is moving forward with design. Seeing more interest in Boxelder Business Park. Wellington Business Center working on first building. Lane property looking to submit for annexation. Sage Meadows is finalizing agreement with North Poudre Irrigation and will start over grading soon. Chairman McCaffrey asked when the Mexican Restaurant would be opening. Mr. Lorentzen said they have not called for final inspections. SCHEDULE WORK SESSION Work session on downtown commercial at 6:30pm. COMMISSIONER DAWDY MOVED AND COMMISSIONER BRINKHOFF SECONDED to adjourn the meeting. Roll call was taken and the motion passed unanimously. Meeting adjourned at 8:00pm. Respectfully Submitted by: Cynthia Sullivan, CMC Deputy Town Clerk

16 Wellington Parks Advisory Board Meeting Minutes - June , 2016 The meeting of the Parks Advisory Board was called to order by Chairman Lorilyn Bockelman at 6:33 p.m., June 21st at the Leeper Center, 3800 Wilson Ave., Wellington, CO. MEMBERS PRESENT: Angie Billington, JC Cox, Lorilyn Bockelman, Sarah Rice and Kathy Wydallis MEMBERS ABSENT: Tim Singewald (RESIDING: Chairman - Lorilyn Bockelman ALSO PRESENT: Larry Lorentzen - Wellington Town Administrator; Jim Miller - Public Works Supervisor; Jack Brinkhoff-Wellington Mayor; Ashley Schwader-Wellington resident and PAB applicant. 1. Public to be Heard on Non-Agenda Items None 2. Approval of Minutes MEMBER RICE MOVED AND MEMBER COX SECONDED to approve the minutes from the May 1 ]1h, 2016 meeting. Roll call was taken and the motion was approved unanimously. 3. Old Business a) Fishing Days with Kiwanis - August 5th and August 2ih, 2016 Chairman Bockelman has been in contact with Jack Gianola of the new Kiwanis Club in Wellington. Mr. Gianola is holding a meeting at the Wellington Grill at the end of June to set up the Wellington club. Kiwanis will contribute volunteers to help with Fishing Days. Nancy Howard of Fish and Game is setting up an online registry for Fishing Days participants and recommends capping registration at 50 kids for each day. Larry Lorentzen concurred with the cap. Mrs. Howard will give a speech and "run the show" with volunteers from Kiwanis. Numerous PAB members indicated that they would be able to attend at least one of the Fishing Days. Member Rice or Chairman Bockelman will notify the Wellington Fire Department so there can be an EMT available. Pictures will be taken for Playful City. b) Farmers Market Play Day - August 18th The Playful City committee will hold a Play Day in conjunction with the Farmers Market Family Day on August 1 ath. Chairman Bockelman has a couple dozen Playful City-suggested games and Member Billington will start the process to borrow the Blue Blocks from Ft. Collins. Member Billington will also find out how much room is needed for the Blue Blocks and get a volunteer/trainer to assist on the 18th. All of the PAS members plan to attend if possible. c) Donation Plaque 'If Chairman Bockelman had ed a handout of options for the Wellington Community Park's donation appreciation rock. The handout is attached to these minutes. After a discussion, the consensus was for a single panel placed flush against a two-toned/more colorful and larger "rock" than shown in option #1 on the handout. Member Singewald had expressed a similar opinion when contacted earlier by Chairman Bockelman. The Chairman will contact the manufacturer tomorrow. d) Centennial Park Discussion The tentative June 30th, 2016 meeting of parties interested in improvements to Centennial Park has been cancelled. The new date is July 19 1 h, 2016 from 12:30-2PM at the Leeper Center. The regular PAB meeting scheduled for the evening of the same day will be cancelled. The 12:30

17 meeting will be posted publicly as a 'special meeting' and officially cancel the regular evening meeting. 4. New Business a) Questions for Applicants Chairman Bockelman welcomed Ashley Schwader, the sole applicant for the open position on the PAB, and invited her to introduce herself and explain her interest in joining the PAS. Mrs. Schwader offered to be a liaison with the Poudre Schools, and Members Billington and Rice expressed interest in collaborating with her on the Eagles-After-Hours and Safe-Routes-to-School programs. The members introduced themselves to Mrs. Schwader. b) Vote on new Parks Advisory Board member/recommendation to Trustees MEMBER WYDALLIS MOVED AND MEMBER BILLINGTON SECONDED a motion to recommend to the Mayor and Town Trustees that Ashley Schwader be appointed to the Parks Advisory Board. Roll call was taken and the motion passed unanimously. Mrs. Schwader's application is attached. Member Wydallis will request that the appointment be added to the next Town Trustees' meeting agenda. New Business was temporarily interrupted for Mayor Brinkhoff's Donated Cannon Presentation. Mayor Jack Brinkhoff announced that a 1912 French 75mm Howitzer had been anonymously donated to Wellington. It needs some restoration, paint and to be set on a concrete pad. It has wooden wheels, is about feet long and 8ft high. He asked for suggestions on a location to display it. The cemetery had been suggested to the Mayor, but the PAB and the audience members preferred Centennial Park where, as Member Rice stated, it could add to the "Welcome to Wellington" aspect of the park by symbolizing "we value our veterans." Member Billington expressed the consensus that the cemetery is too remote and the cannon would be unappreciated there. Member Rice will contact Lonnie Brockman who has been interested in constructing a Veteran's Memorial. Mayor Brinkhoff will contact former Mayor Larry Noel who had started a search for a cannon 15 years ago. Mayor Brinkhoff will try to attend the July 19th Centennial Park meeting to present the opportunity of locating the cannon there. The PAS thanked the Mayor for his detective work in finding a cannon for Wellington. Impromptu Staff Update from Larry Lorentzen and Jim Miller Larry Lorentzen had ed a staff update to PAB members, but attended the PAB meeting to discuss rules and signs at Wellington Community Park. Signs for the splash pad. dog park and tennis courts will be similar to samples Mr. Lorentzen had copied from Ft. Collins' parks. Member Rice suggested a "Shy" or "Small Dog" sign for the small fenced area at the dog park and a 'Dog Wash Station' sign for the dog wash area. The playgrounds will have signs indicating that the particular playground is "designed" for a certain age-bracket. There are no age restrictions for the playgrounds, but this information may be helpful to parents. A "no bikes. etc" addition to the playground sign for safety reasons and to protect the poured-in-place surface was also discussed. The staff update is attached. Member Cox mentioned that portions of the dog park are very muddy and that there was a problem reported to him regarding a dog-sized gap at a double gate. Member Rice asked for mulch or gravel to be added to the main dog park. Jim Miller advocated for pea gravel and/or crusher fines in the dog park especially around the dog wash area and said the gate problem had been corrected. The Park Meadows shade structure has been ordered and will be placed on the south side of the park over the existing picnic table. Jim Miller will order and install the signs. Chairman Bockelman asked that the Town's phone number be added to the signs, and Mr. Lorentzen will have it added. Jake Raynolds of Parks and Recreation

18 will deal with the signs for the ball park. Member Cox expressed the PAB's gratitude for all the work that Mr. Miller and Mr. Lorentzen did for the Grand Opening. Mr. Lorentzen reported that Brad March, the Town's attorney, was continuing his work on straightening out the Friends of the Parks 501 (c)3 status. Member Cox was concerned that he did not have a copy of the original bylaws. Chairman Bockelman and Member Billington both indicated that Member Singewald had a copy. The question of where to deposit any donated funds has been temporarily solved by having the Town hold it in the Town's account. Friends of the Parks should be able to get its own bank account in the near future. It will be disclosed to donors that the money will be temporarily in the Town's account. Member Bockelman wondered if the skate park money collected by Shane Armstrong had been dropped off at the Town. Mr. Lorentzen understood that Mr. Armstrong would keep the money until the Friends of the Parks had a bank account and would then "donate" the funds to Friends of the Parks with the stipulation that they were to go towards a skate park design. Member Cox will make opening the account a top priority. Chairman Bockelman will reach out to Mr. Armstrong and see what he is comfortable with. Member Wydallis asked about the occasional lack of water pressure at the splash pad. Mr. Miller stated a filter was being clogged with dog hair and that by Public Works cleaning the filter twice a day, the problem had been resolved. Another common question from park users has been - why are the sprinklers on during the day? Mr. Miller's explanation was that most of the park is still under ECl's control. The irrigation is entirely up to them and has mainly to do with warranties. Also, the sprinklers are on for short times during the day while Public Works attempts to make adjustments. The Town will probably get control of the park in mid-july. c) Roles and Responsibilities for PAB members Chairman Bockelman asked the PAB members if all updates from the Town staff and the various committees should be submitted via prior to PAB meetings. After much discussion, the following will be tried: before the agenda needs to be compiled, Chairman Bockelman will ask for committee updates and ask if PAB members have specific questions for Wellington Administrative or Public Works staff. Questions will be sent to Chairman Bockelman who will forward them to the appropriate people and then have the updates ed to all PAB members prior to the PAB meeting. This strategy may make it unnecessary for Mr. Miller and the Town Administrators to attend every PAB meeting. The PAB secretary will get the minutes out much earlier so members can be reminded of issues and of personal volunteered efforts made in the heat of the moment at the previous meeting. Chairman Bockelman brought up the fact that no annual report for the PAB had been written for Annual reports are often used for grant writing and for preparing a Work Plan for the following year. Member Wydallis is willing to get a 2015 annual report done by the end of the summer so it will be available for a PAB 2017 Work Plan meeting in November or December Member Rice suggested that in the future, each member could write a section of the annual report. The 2016 plan has been to start on expanding the Trails, the Centennial Park remodel, and putting the finishing touches on and remedying the inevitable problems at the Wellington Community Park. The 2017 Work Plan meeting will be run by the PAB chairman and directed to the practical steps needed to reach the PAB goals of trail and park improvements. The 2016 Work Plan meeting held in the fall of 2015 included unnecessary organizing and managerial stuff and was more confusing than helpful.

19 Member Rice asked for some help in coming up with content for the FaceBook page. Member Billington asked to be removed as the FaceBook administrator; Chairman Bockelman can remove her name. Member Wydallis suggested a FaceBook entry regarding splash pad etiquette - no dogs-since their hair and mud clog the filters, no cheap dissolvable toddler diapers-same reason, etc. Member Rice plans to meet with Ryan Abbott, assistant Town Administrator, to write about park rules, the actual ownership of the park and the timeline before the Town gets complete ownership. d) Food Truck event Member Cox is interested in organizing a Food Truck Rally in Wellington this September or October. Member Rice suggested it be linked to the Friends of the Parks as a fundraiser because association with a non-profit improves participation and attendance. Chairman Bockelman will check with the Town for conflicts with any upcoming CAC event or to see if the CAC would like to co-organize with the Friends of the Parks. 5. Other Member Billington wants to recognize the Fire Dept. and others who helped with the dunk tank at the Grand Opening. Member Cox suggested approaching Ridley's Grocery store to solicit donating some steaks for the Fire Dept. Chairman Bockelman has taken cupcakes to thank Public Works for their efforts at the Grand Opening. Member Rice cautioned against usually rewarding volunteers. However, she also suggested that the PAB set up a "recognition or thank you" fund to make it possible to thank groups that went above and beyond what was requested. She will get some thank you cards to send to volunteers. Member Rice requested photographs of the Grand Opening. Chairman Bockelman has a camera/computer card with -400 photos and will give it to Member Rice for the FaceBook page. Member Billington asked for the names of volunteers to be mentioned on the FaceBook site and will provide a list to Member Rice so she can include a "thank you, volunteers" section when she posts the photos. Chairman Bockelman said that Gridiron Fitness wants to use the Wellington Community Park for fitness classes. The policy is that the Park operates on a first come, first served basis for any classes offered for free. If the class is not free, the instructor or business must contact the Town for a permit. Member Rice will also put this policy on the FaceBook page. The next PAB meeting is the special Centennial Park meeting scheduled for July 19 1 h, 2016 at 12:30pm at the Leeper Center. The regular evening meeting is cancelled for that date. MEMBER COX MOVED AND MEMBER RICE SECONDED the motion to adjourn the meeting. The motion was approved unanimously and the meeting was adjourned at 8:10pm. Submitted by: Kathy Wydallis, Secretary

20 MEMORANDUM To: Cc: Mayor and Board of Trustees Larry Lorentzen, Town Administrator Cynthia Sullivan, Deputy Clerk J. Bradford March, Town Attorney Carol Kler, Court Clerk From: Teresa Ablao, Municipal Judge Date: August 5, 2016 RE: Wellington Municipal Court Report August 3, 2016 Dear Mayor and Board of Trustees: Below is the update on the activities of the Wellington Municipal Court since my last report. As always, please do not hesitate to let me know if there is different or additional information you would like to have presented. August 3, 2016 Docket: Arraignments: There were 15 cases on the docket this month. Eleven defendants appeared. Two cases were dismissed on motion from the Town Attorney. One defendant failed to appear on a traffic infraction. A default judgment was entered and an outstanding judgment warrant was issued. One defendant had pled not guilty to possession of fireworks and requested a trial to the court. The trial will be held on September 7, One juvenile defendant pled guilty to theft of a case of Mountain Dew from the Loaf n Jug. Two juvenile defendants pled guilty to riding motor vehicles not designed for use on roadways. One defendant paid his traffic fine prior to court. Two defendants pled guilty to possession of drug paraphernalia. Two defendants pled guilty to animal violations. Two defendants pled guilty to traffic infractions. One defendant pled guilty to prohibited discharge of a weapon. Reviews: There were 4 cases on the docket for review of status, review of payments, review of sentence conditions or final review for further violations. 1 defendant had no further violations and the case was administratively closed. 1 defendant failed to appear and pay fine and costs and a show cause will be issued and set for September 7. 1 defendant paid her fines and costs before court. 1 case was dismissed on motion of the Town Attorney. Trials: Two trials to the Court were scheduled One trial on a traffic charge was vacated and continued to September 7, 2016 for disposition.

21 One trial on the charge of Animal Cruelty was held. One witness testified. The defendant was found guilty, ordered to pay a portion of a fine and court costs and to have no contact with the witness. ` Fines and Fees for cases since last court date: Type Court Ordered this month Court Suspended this month Amount paid in court * Amount paid b/4 court* Amount still due Code Fines $1400 $750 $225 $100 $ 325 Traffic Fines $392 $50 $120 $111 $ 111** Court Costs $216 $108 $18 $ 90** OJW/warrant $25 $ $ 25** fee Restitution $ Totals $ 2033 <$800> $453 $ 229 $ 551 *includes review payments, early payment tickets, and bond dispositions **includes default judgments Respectfully submitted, Teresa Ablao Municipal Judge

22 ITEM #: AGENDA ITEM SUMMARY SHEET Town Board Meeting August 9, Old Business SUBJECT: Resolution In Support of Sales Tax Ballot- Mental Health/Detox/Substance Abuse Facility RECOMMENDATION: SUMMARY: Laurie Stolen and Cheryl Olson plan on attending meeting to present and answer questions.

23 Resolution A resolution in support of the Larimer County November 8, 2016 for the Mental Health, Detox/Substance Abuse Facility and Services ballot issue. The issue calls for a county-wide sales and use tax of 25 on $100 dollars, beginning January 1, 2017, to build, improve, maintain, and operate a treatment and detox facility for mental health, alcohol and drug abuse, and associated support services in connection with this facility. Whereas: Mental illness and substance use disorders are serious health issues for 1 in 4 people in Larimer County; and, Whereas: Mental illness and substance use disorders are treatable health conditions; and, Whereas: Too often people in crisis end up at an emergency room, in jail, or are taken to Greeley s detox facility. Our communities need a public facility in Larimer County and a public community-based mental illness and behavioral health treatment center that will provide a continuum of high-quality care for detox, mental health and substance abuse treatment and services which will be less costly than jails, emergency rooms, and travel out of Larimer County; and, Whereas: The estimated number of Larimer County adults who suffer with mental illness is 44,300 and the estimated number of Larimer County adults who are drug- or alcohol dependent is 31,000; and, Whereas: The number of adults in Larimer who receive treatment annually is 2,800 and the number of adults the proposed facility would accommodate annually is 4,700; and, Whereas: The estimated yearly admissions in the 12-bed acute treatment unit would be 990 patients, estimated annual admissions to the medically monitored withdrawal management or detox wing, with a medical staff to administer medications to aid withdrawal would be 820 patients, and, estimated admissions each year for short-term intensive residential treatment would be 300 patients; and, Whereas: The expected cost for land and construction of a 51,000-square-foot facility is $20.42 million and anticipated annual operating costs of $11.77 million (operating cost of $15.77 million minus revenue = $11.77 million). The cost to the public is a sales tax of 25 cents on $100 spent for a new behavioral health facility. Larimer County taxes are expected to increase by $16,500, DOLLARS in 2017, and by whatever additional amount is raised annually thereafter for 25 years; and, Whereas: This facility will fill gaps in care in our communities. Because this proposal aims to ensure people have access to the help they need through a continuum of care in their community and that treatment is an investment in the health and well-being of our communities, we the Town of Wellington Board of Trustees, officially endorse this ballot issue. ADOPTED this day of JACK BRINKHOFF, MAYOR LARRY LORENTZEN, TOWN ADMINISTRATOR/CLERK

24 AGENDA ITEM SUMMARY SHEET Wellington Town Trustee Meeting- August 9, 2016 ITEM#: 1 SUBJECT: Wellington Main Streets Program - Regular Update from Wellington Main Streets Executive Director Wendy DuBord. Summary: This is a regular update from the Wellington Main Streets Program. Continued thanks to the Town Trustees for funding, partnerships and staff support. Attached is a copy of the Main Streets Director s Report for July and our June financial reports. Item 1: Main Street Director Recruitment: Main Streets Board of Directors is seeking my replacement. I will be staying until November or December which fulfills the two-year commitment that I made when I was hired. I am also willing to provide consulting services as requested or needed to assist Main Streets and the community in any way I can. We received 18 applications for the position. We selected 6 candidates for the committee to review including Town Trustees Macdonald and Harless and will interview the week of August and hopefully have someone start by mid- September. Item 2: New Entry Sign- Update The new sign was completely installed on June 6. The Town Trustees approved ordering the 2 nd sign for the west end of town that we will split the cost 50/50. It has been ordered and ½ was paid. We expect completion in Sept. Item 3: Summer Concerts: Staff assistance for electrical and marking irrigation Thank You to Town staff for all their help with the summer concerts. We have two concerts left in the series on Saturday, August 20 and Thursday, Sept. 8. Thurs. June 23- Daddy Rab Saturday, July 23- Choice City Jazz Band- Jazz Saturday, August 20- Switchman Sleepin Thurs. Sept. 8- Off the Clock- Classic Rock and Country Item 4: Downtown Historic Building Survey/Inventory: As you know, Main Street and the Chamber received a grant from the State Historical Fund (SHF) to complete a survey of downtown historic buildings. The consultant, Tatanka Historical Associates from Fort Collins was selected to complete the survey. The public meeting was well attended and the project is well underway. Project should be completed in first quarter of 2017; however, the contract deadline with the SHF is not until November 2017.

25 Item 5: Mobile LED sign: I have a response from Doug Schmidt who is one of the partners selling us the Mobile LED Sign. He is sending me the specs, bill of sale, etc. He stated he can have it delivered on August 11 or August 12. I will be out of town; however, I can have checks from the Fire District $ and Main Street $ to the Town before the Aug. 11. We request that the Town take delivery and then store the unit at the Fire Station. Also, the Town agreed to purchase a generator to run the sign. We must figure out a way to secure the generator to the unit so it does not get stolen. If for some reason, Doug cannot get us the sign on August 11-12, I will coordinate the purchase and delivery with Ryan Abbott. I will need to learn how to program the sign and will definitely need assistance moving it around town. I suggest we start on the East side of I-25 to promote the August 20 Concert and Beer Garden. Item 6: Centennial Park- Joint Meeting with the Parks Advisory Board on July 19 The Main Streets Board of Directors had a joint meeting with the Parks Advisory Board on July 19 which was open to the public. The attendance was good and there were several issues/items discuss with tentative agreement on the following: 1. New nature playground to be designed in the northwest corner of the park. 2. The central Holiday Tree should be moved from the center of the park to the south east corner near the future park sign and visible from Cleveland Ave. 3. A location for the donated canon should be considered and designed at the park walkway intersection in the general area of the relocated Skate Park and Basketball Court. 4. Diagonal parking should be considered and designed along 4 th street. 5. The group should seek some low-cost conceptual re-design from University of Colorado-Denver to complete the park concept plan draft # 2. I contacted Mike Tupa, the director of the program at UCD and we have a meeting scheduled at 10:00 on August 23 to look at the conceptual re-design. We invite any Trustees and members of the public to attend. We may want to move the meeting to another location to accommodate more people. Item 7: Other issues from Trustees? We welcome your questions, concerns and comments. Thank You.

26 Wellington Main Streets Program Director s Report- July 2016 Fri., July 1: Design Committee special meeting with local mural artist. Correspondence, etc. 3 hrs. Wed., July 6: June Financials, bank statements. Draft Town Trustee Agenda Packet material, s to CDOT. Meeting with Peter Pronko. Beer Garden insurance for July event. 8 hrs. Tues., July 12: Banking, Concert/beer garden organization. DOLA 2 nd Quarter Reports. Town Trustee Meeting. 9 hrs. Wed., July 13: Design Committee meeting. Meeting with Patty Lundy, Jim Miller re: Concert, beer garden, Race, Girl Scouts event, food trucks, etc. for July 23 events at Centennial Park. Main Streets Board of Directors meeting. 13 hrs. Tues., July 19: Chamber Board meeting. Joint Meeting between Main Street Board of Directors and the Parks Advisory Board (PAB). Ordered and paid for ½ of Town Sign for west end of town. 8 hrs. Wed., July 20: Concert/beer garden organization. Meeting with Wendell Nelson. Meeting with Peter Pronko. Meeting with Bobby Brannock, Sound Accounting re: 2 nd Quarter Financials, taxes, etc. 7 hrs. Out of Town July Wed., July 27: Correspondence, bills, etc. Monthly conference call with DOLA and other Main Street Directors. Draft Board of Directors Agenda, Town Trustee packet. 7.5 hrs. Thurs., July 28: Design Committee re: mural. State Historical Fund Progress Report #4. Conference call with Tatanka Historical Consultants. Meeting with Peter Pronko. 6.5 hrs. Numerous , phone calls, etc. from home or traveling. Total hours for July 2016: 62

27 10:40 PM Wellington Colorado Main Streets Program 07/19/16 Balance Sheet Prev Year Comparison Accrual Basis As of June 30, 2016 Jun 30, 16 Jun 30, 15 $ Change % Change ASSETS Current Assets Checking/Savings Points West Community Bank 19, , , % Points West - Grant Account 2, , % Total Checking/Savings 21, , , % Total Current Assets 21, , , % TOTAL ASSETS 21, , , % LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities Federal Withhoding/FICA Payable 2, , % State Withholding Payable % Total Payroll Liabilities 2, , % Total Other Current Liabilities 2, , % Total Current Liabilities 2, , % Total Liabilities 2, , % Equity Unrestricted Net Assets 24, , , ,769.1% Net Income -5, , , % Total Equity 19, , , % TOTAL LIABILITIES & EQUITY 21, , , % Page 1

28 10:39 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Detail Accrual Basis January through June 2016 Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance Ordinary Income/Expense Income Indirect Public Support Municipal Support Invoice 03/03/ Town of Wellington Acco... 18, , Invoice 06/06/ Town of Wellington Acco... 18, , Total Municipal Support , , Total Indirect Public Support , , Program Income Membership Dues Invoice 02/23/ Clark, Jane Acco Invoice 03/10/ Powers, Chris Acco Invoice 03/10/ Kinzli, Linda Acco Invoice 03/16/ RCC Properties Acco Invoice 03/16/ Points West Comm Acco Invoice 03/16/ Wellington Toy Sto Acco Invoice 03/16/ Silver Reef Farms Acco Invoice 03/16/ Commercial Coatin Acco , Invoice 03/16/ Harvey, Juliann Acco , Invoice 03/16/ Jones, Rick & Linda Acco , Invoice 03/22/ Advance Tank Acco , Invoice 03/22/ Proper Time Acco , Invoice 03/22/ Freeman, Rick Acco , Invoice 04/08/ Pizza Palace, Inc Acco , Invoice 04/21/ Green, Gary Acco , Invoice 04/21/ Nelson, Wendall & Acco , Invoice 04/21/ Wellington Auction Acco , Invoice 04/26/ Tabby Road Acco , Invoice 04/26/ Zadina, Heather Acco , Invoice 04/26/ Wellington Veterina Acco , Invoice 05/12/ Voytko, Lisa Acco , Invoice 05/12/ DuBord, Mike & W Acco , Invoice 05/31/ North Forty News, I Acco , Invoice 06/03/ Lamia, Walter Acco , Invoice 06/03/ Wellington Flowers Acco , Invoice 06/29/ Dynamic Image Acco , Total Membership Dues , , Total Program Income , , Page 1

29 10:39 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Detail Accrual Basis January through June 2016 Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance Sponsorships Banner Sponsor Invoice 04/05/ Kinzli Real Estate Acco Invoice 04/05/ Cantina Liquors Acco Invoice 04/08/ Tabby Road Acco , Invoice 04/08/ Wellington Veterina Acco , Invoice 04/21/ Points West Comm Acco , Total Banner Sponsor , , Concert Sponsor Invoice 05/31/ Tabby Road Acco Invoice 06/03/ Points West Comm Acco , Invoice 06/17/ Warren/Blue Feder Acco , General Journal 06/29/ * Return of Be Point , Total Concert Sponsor , , Total Sponsorships , , Grants Received General Journal 03/22/ * Bohemian Fo Point... 4, , Total Grants Received , , Total Income , , Cost of Goods Sold Program Expenses Flower Planter Program Bill 03/01/2016 Wellington Flowers... winter flower Acco Bill 06/01/2016 DuBord, Wendy supplies Acco Bill 06/02/2016 Wellington Flowers... flowers for pl Acco... 1, , Bill 06/06/2016 Wellington Flowers... watering wag Acco , Total Flower Planter Program 1, , Banner Program Bill 04/27/2016 Britten, Inc. banner brack Acco... 1, , Bill 05/03/2016 Dynamic Images 50% of bann Acco... 1, , General Journal 06/29/ * Dynamic Images Banner Orde Point , Total Banner Program 2, , Page 2

30 10:39 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Detail Accrual Basis January through June 2016 Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance Concert Program Bill 05/03/2016 Dynamic Images concert bann Acco Bill 06/01/2016 Choice City Jazz B Acco , Bill 06/06/2016 Dynamic Images concert bann Acco... 2, , Bill 06/16/2016 Bomgaars concert suppl Acco , Bill 06/17/2016 Lowe's supplies for b Acco , Bill 06/21/2016 Points West Bank cash for beer Acco , Bill 06/21/2016 Ridley's food for conc Acco , Bill 06/23/2016 Byers, Keith (Dadd... performers Acco , Bill 06/23/2016 DuBord, Wendy reimburseme Acco , Bill 06/23/2016 Office Max stamp for be Acco , General Journal 06/29/ * Points West Bank Return of Be Point , Total Concert Program 4, , Total Program Expenses 8, , Grants Disbursed Bill 02/01/2016 Wellington Filling S... Federal Acco... 2, , Bill 04/06/2016 Old Colorado Brewi... Federal Acco... 3, , Total Grants Disbursed 6, , Total COGS 14, , Gross Profit 14, , , Expense Business Expenses Business Fees, Licenses, Permit Bill 06/01/2016 DuBord, Wendy CO Sec. of S Acco Total Business Fees, Licenses, Permit Total Business Expenses Contract Services Accounting Fees Bill 01/12/2016 Sound Accounting Acco Bill 01/26/2016 Sound Accounting Acco Bill 03/15/2016 Sound Accounting February acc Acco Bill 04/08/2016 Sound Accounting 2015 tax retu Acco Bill 04/08/2016 Sound Accounting Acco Bill 05/10/2016 Sound Accounting Acco Bill 06/21/2016 Sound Accounting Acco Total Accounting Fees Page 3

31 10:39 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Detail Accrual Basis January through June 2016 Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance Outside Contract Services Bill 05/10/2016 Tatanka Historical... historical sur Acco Bill 06/02/2016 Tatanka Historical... historical sur Acco... 1, , Total Outside Contract Services 2, , Grant Writing Services Bill 01/12/2016 Ayres Associates Acco... 2, , Total Grant Writing Services 2, , Design Services Bill 01/28/2016 Wellington, Town Acco... 2, , Total Design Services 2, , Total Contract Services 7, , Facilities and Equipment Rent Bill 01/06/2016 Prima Land & Inve Acco Bill 02/03/2016 Prima Land & Inve Acco , Bill 03/01/2016 Prima Land & Inve Acco , Bill 04/05/2016 Prima Land & Inve Acco , Bill 05/03/2016 Prima Land & Inve Acco , Bill 06/01/2016 Prima Land & Inve Acco , Total Rent 3, , Total Facilities and Equipment 3, , Operations Advertising & Promotion Bill 06/06/2016 Dynamic Images Acco... 3, , Bill 06/06/2016 Craigslist ad for new di Acco , General Journal 06/16/ * Town of Well Point... 3, Bill 06/23/2016 Godaddy.com website dom Acco Bill 06/23/2016 Wellington Farmers... 5 Family Nig Acco Total Advertising & Promotion 3, , Books, Subscriptions, Reference Bill 06/06/2016 North Forty News subscription Acco Total Books, Subscriptions, Reference Page 4

32 10:39 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Detail Accrual Basis January through June 2016 Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance Postage, Mailing Service Bill 01/28/2016 USPS certified mail Acco Bill 03/16/2016 USPS Acco Bill 03/16/2016 DuBord, Wendy stamps & po Acco Bill 06/06/2016 USPS Acco Bill 06/23/2016 DuBord, Wendy reimburseme Acco Total Postage, Mailing Service Printing and Copying Bill 02/03/2016 DuBord, Wendy Business Car Acco Bill 02/16/2016 All Copy Products toner Acco Bill 02/21/2016 Business Card Fac... business cards Acco Bill 03/22/2016 All Copy Products copier drums Acco Bill 04/27/2016 My Office color toner Acco Bill 06/01/2016 DuBord, Wendy labels Acco Total Printing and Copying Office Supplies Bill 02/03/2016 DuBord, Wendy -MULTIPLE Acco Bill 02/17/2016 My Office copy paper Acco General Journal 02/23/ * Chamber of Point Bill 02/24/2016 My Office office supplies Acco Bill 03/01/2016 My Office labels Acco Bill 03/16/2016 DuBord, Wendy office supplies Acco Bill 04/08/2016 My Office dry erase ma Acco Bill 04/27/2016 DuBord, Wendy Amazon-whit Acco Bill 05/03/2016 Reed, Cassidy coffee Acco Bill 05/10/2016 My Office Acco Bill 06/01/2016 DuBord, Wendy supplies for Acco Bill 06/02/2016 Wellington Flowers... thank you flo Acco Bill 06/16/2016 Staples Acco Bill 06/21/2016 My Office Acco Bill 06/22/2016 Organo Gold coffee Acco Total Office Supplies Telephone & Internet General Journal 01/28/ * Chamber of Point Bill 01/28/2016 Century Link Acco Bill 02/23/2016 Century Link Acco General Journal 03/03/ * Internet reim Point Bill 03/22/2016 Century Link Acco General Journal 04/08/ * Internet reim Point General Journal 04/08/ * Internet reim Point Bill 04/26/2016 Century Link Acco General Journal 05/12/ * Internet reim Point Bill 06/01/2016 Century Link Acco Page 5

33 10:39 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Detail Accrual Basis January through June 2016 Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance General Journal 06/03/ * Internet reim Point Bill 06/23/2016 Century Link Acco Total Telephone & Internet Total Operations 6, , , Insurance General Journal 01/28/ * Workers Co Point Bill 02/16/2016 State Farm Insuran... liability insur Acco Bill 02/26/2016 State Farm Insuran... business & w Acco Bill 05/20/2016 State Farm Insuran... liability insur Acco Bill 06/01/2016 State Farm Insuran Acco Bill 06/01/2016 All About Insurance Liquor insura Acco , Total Insurance 1, , Payroll Expenses Hourly Wages Bill 01/30/2016 DuBord, Wendy Acco... 2, , Bill 01/31/2016 Armstrong, Shane Acco , Bill 02/29/2016 DuBord, Wendy Acco... 2, , Bill 02/29/2016 Armstrong, Shane Acco , Bill 03/31/2016 Armstrong, Shane Acco... 1, , Bill 03/31/2016 DuBord, Wendy Acco... 2, , Bill 04/30/2016 Armstrong, Shane Acco... 1, , Bill 04/30/2016 DuBord, Wendy Acco... 1, , Bill 05/31/2016 DuBord, Wendy Acco... 3, , Bill 05/31/2016 Armstrong, Shane Acco... 1, , Bill 06/16/2016 Armstrong, Shane Acco , Bill 06/30/2016 DuBord, Wendy Acco... 2, , Total Hourly Wages 19, , Payroll Taxes Bill 01/30/2016 DuBord, Wendy Acco Bill 01/31/2016 Armstrong, Shane Acco Bill 02/29/2016 DuBord, Wendy Acco Bill 02/29/2016 Armstrong, Shane Acco Bill 03/31/2016 Armstrong, Shane Acco Bill 03/31/2016 DuBord, Wendy Acco Bill 04/30/2016 Armstrong, Shane Acco Bill 04/30/2016 DuBord, Wendy Acco Bill 05/31/2016 DuBord, Wendy Acco , Bill 05/31/2016 Armstrong, Shane Acco , Page 6

34 10:39 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Detail Accrual Basis January through June 2016 Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance Bill 06/16/2016 Armstrong, Shane Acco , Bill 06/30/2016 DuBord, Wendy Acco , Total Payroll Taxes 1, , Total Payroll Expenses 21, , Travel and Meetings Conference,Convention,Training Bill 02/17/2016 National Main Stre... registration Acco Bill 02/17/2016 National Main Stre... registration Acco Bill 03/16/2016 DuBord, Wendy webinar traini Acco Bill 05/20/2016 Engrained Bakery CLG training Acco Total Conference,Convention,Training Travel Bill 03/16/2016 DuBord, Wendy mileage & pa Acco Bill 03/22/2016 Armstrong, Shane reimburse air Acco Bill 03/22/2016 Armstrong, Shane mileage reim Acco Bill 04/27/2016 DuBord, Wendy Southwest-ai Acco Bill 06/01/2016 Armstrong, Shane travel to nati Acco , Bill 06/01/2016 DuBord, Wendy travel to nati Acco , Total Travel 2, , Total Travel and Meetings 3, , Total Expense 43, , , Net Ordinary Income 58, , , Net Income 58, , , Page 7

35 10:38 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Accrual Basis January through June 2016 Jan 16 Feb 16 Mar 16 Apr 16 May 16 Jun 16 TOTAL Ordinary Income/Expense Income Indirect Public Support Municipal Support , , , Total Indirect Public Support , , , Program Income Membership Dues , , Total Program Income , , Sponsorships Banner Sponsor , , Concert Sponsor , , Total Sponsorships , , , Grants Received , , Total Income , , , , Cost of Goods Sold Program Expenses Flower Planter Program , , Banner Program , , , Concert Program , , Total Program Expenses , , , , Grants Disbursed , , , Total COGS , , , , , Gross Profit , , , , , Expense Business Expenses Business Fees, Licenses, Permit Total Business Expenses Contract Services Accounting Fees Outside Contract Services , , Grant Writing Services 2, , Design Services 2, , Total Contract Services 5, , , , Facilities and Equipment Rent , Total Facilities and Equipment , Page 1

36 10:38 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Accrual Basis January through June 2016 Jan 16 Feb 16 Mar 16 Apr 16 May 16 Jun 16 TOTAL Operations Advertising & Promotion Books, Subscriptions, Reference Postage, Mailing Service Printing and Copying Office Supplies Telephone & Internet Total Operations , , Insurance , Payroll Expenses Hourly Wages 2, , , , , , , Payroll Taxes , Total Payroll Expenses 3, , , , , , , Travel and Meetings Conference,Convention,Training Travel , , Total Travel and Meetings , , Total Expense 9, , , , , , , Net Ordinary Income -9, , , , , , , Net Income -9, , , , , , , Page 2

37 10:38 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss by Class Accrual Basis January through June 2016 Federal Home Loan Grant Unclassified TOTAL Ordinary Income/Expense Income Indirect Public Support Municipal Support , , Total Indirect Public Support , , Program Income Membership Dues , , Total Program Income , , Sponsorships Banner Sponsor , , Concert Sponsor , , Total Sponsorships , , Grants Received , , Total Income , , Cost of Goods Sold Program Expenses Flower Planter Program , , Banner Program , , Concert Program , , Total Program Expenses , , Grants Disbursed 6, , Total COGS 6, , , Gross Profit -6, , , Expense Business Expenses Business Fees, Licenses, Permit Total Business Expenses Contract Services Accounting Fees Outside Contract Services , , Grant Writing Services , , Design Services , , Total Contract Services , , Facilities and Equipment Rent , , Total Facilities and Equipment , , Operations Advertising & Promotion Books, Subscriptions, Reference Postage, Mailing Service Printing and Copying Office Supplies Telephone & Internet Total Operations , , Insurance , , Page 1

38 10:38 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss by Class Accrual Basis January through June 2016 Federal Home Loan Grant Unclassified TOTAL Payroll Expenses Hourly Wages , , Payroll Taxes , , Total Payroll Expenses , , Travel and Meetings Conference,Convention,Training Travel , , Total Travel and Meetings , , Total Expense , , Net Ordinary Income -6, , Net Income -6, , Page 2

39 10:36 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Prev Year Comparison Accrual Basis January through June 2016 Jan - Jun 16 Jan - Jun 15 $ Change % Change Ordinary Income/Expense Income Direct Public Support Individ, Business Contributions % Total Direct Public Support % Indirect Public Support Municipal Support 37, , , % Total Indirect Public Support 37, , , % Program Income Membership Dues 2, , % Total Program Income 2, , % Sponsorships Banner Sponsor 2, , % Flower Planter Sponsor , , % Filler Sponsor % Concert Sponsor 1, , % Total Sponsorships 3, , , % Grants Received 4, , % Total Income 48, , , % Cost of Goods Sold Program Expenses Flower Planter Program 1, , , % Banner Program 1, , % Concert Program 4, , % Total Program Expenses 7, , , % Grants Disbursed 6, , % Total COGS 13, , , % Gross Profit 34, , , % Expense Business Expenses Business Fees, Licenses, Permit % Total Business Expenses % Contract Services Accounting Fees % Outside Contract Services 2, , % Grant Writing Services 2, , % Design Services 2, , % Total Contract Services 7, , ,526.7% Facilities and Equipment Rent 3, , % Total Facilities and Equipment 3, , % Page 1

40 10:36 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Prev Year Comparison Accrual Basis January through June 2016 Jan - Jun 16 Jan - Jun 15 $ Change % Change Operations Advertising & Promotion % Books, Subscriptions, Reference % Postage, Mailing Service % Printing and Copying % Office Supplies % Telephone & Internet % Total Operations 2, , , % Insurance 1, % Payroll Expenses Hourly Wages 19, , , % Payroll Taxes 1, , % Total Payroll Expenses 21, , , % Travel and Meetings Conference,Convention,Training % Travel 2, , % Travel and Meetings - Other % Total Travel and Meetings 3, , % Donations % Total Expense 39, , , % Net Ordinary Income -5, , , % Net Income -5, , , % Page 2

41 10:35 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Accrual Basis January through June 2016 Jan - Jun 16 Ordinary Income/Expense Income Indirect Public Support Municipal Support 37, Total Indirect Public Support 37, Program Income Membership Dues 2, Total Program Income 2, Sponsorships Banner Sponsor 2, Concert Sponsor 1, Total Sponsorships 3, Grants Received 4, Total Income 48, Cost of Goods Sold Program Expenses Flower Planter Program 1, Banner Program 1, Concert Program 4, Total Program Expenses 7, Grants Disbursed 6, Total COGS 13, Gross Profit 34, Expense Business Expenses Business Fees, Licenses, Permit Total Business Expenses Contract Services Accounting Fees Outside Contract Services 2, Grant Writing Services 2, Design Services 2, Total Contract Services 7, Facilities and Equipment Rent 3, Total Facilities and Equipment 3, Operations Advertising & Promotion Books, Subscriptions, Reference Postage, Mailing Service Printing and Copying Office Supplies Telephone & Internet Total Operations 2, Insurance Insurance - Other 1, Total Insurance 1, Page 1

42 10:35 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Accrual Basis January through June 2016 Jan - Jun Payroll Expenses Hourly Wages 19, Payroll Taxes 1, Total Payroll Expenses 21, Travel and Meetings Conference,Convention,Training Travel 2, Total Travel and Meetings 3, Total Expense 39, Net Ordinary Income -5, Net Income -5, Page 2

43 10:35 PM Wellington Colorado Main Streets Program 07/19/16 Profit & Loss Accrual Basis January through June 2016 Jan - Jun 16 Ordinary Income/Expense Income Indirect Public Support 37, Program Income 2, Sponsorships 3, Grants Received 4, Total Income 48, Cost of Goods Sold Program Expenses 7, Grants Disbursed 6, Total COGS 13, Gross Profit 34, Expense Business Expenses Contract Services 7, Facilities and Equipment 3, Operations 2, Insurance 1, Payroll Expenses 21, Travel and Meetings 3, Total Expense 39, Net Ordinary Income -5, Net Income -5, Page 1

44 AGENDA ITEM SUMMARY SHEET Town Board Meeting August 9, 2016 ITEM #: 2 SUBJECT: Purchase Request Driver Feedback Sign for North End of Sixth Street RECOMMENDATION: Approve quote from Traffic Signal Controls Inc. in the amount of $1, SUMMARY: Jim Miller has requested quotes from the companies we have used for traffic control and signs. Only Traffic Contols, Inc. provided a quote. This is the company which came in with best price for the new school flashers. I found one price online from Grainger in the amount of $3,500 (for 11 numerals vs. the 9 on the one from Traffic Controls)

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49 AGENDA ITEM SUMMARY SHEET Town Board Meeting August 9, 2016 ITEM #: 3 SUBJECT: Purchase Request Software to publish Town GIS maps to read from ArcReader RECOMMENDATION: Approve purchase of GIS additional software in the amount of $2,500 and Laptop for Cynthia in the amount of $700. SUMMARY: The 2016 budget includes $12,000 total for GIS. In order to use the mapping we have compiled we need add an additional piece of Arcinfo software, Publisher, to be able to read and query the Wellington mapping from other computers using Arc Reader which is free. In particular we have put all of the cemetery information into the GIS, so Cynthia can be able to work with citizens both at the counter and at the cemetery with a touchscreen laptop computer.

50 ArcGIS Publisher Overview Page 1 of 1 8/5/2016 Larry Industries Products Support & Services About Community ArcGIS for Desktop Extensions ArcGIS Publisher Overview ArcGIS Publisher lets you easily share and distribute your GIS maps, globes, and data with anyone. Using ArcGIS Publisher, you can convert ArcGIS map and globe documents to published map files (PMFs) that are viewable with ArcReader, a free application. PMFs contain instructions about the location and symbology of data layers so you can securely share dynamic electronic maps locally, over networks, or via the Internet. ArcGIS Publisher also enables you to easily package PMFs together with their data, if desired. With ArcGIS Publisher, you can Easily provide interactive maps and 3D globes to your users. Protect your maps and data from inappropriate use. Create rich, interactive maps that meet your users' needs. Provide efficient and controlled access to enterprise GIS data. Easily package the required data and maps for distribution. Build custom viewers for your maps. ArcGIS Publisher appeals to a wide range of clients including Organizations that need to distribute maps within their companies Data providers that want to distribute preauthored maps with their data Government agencies that need to distribute data and maps to the public GIS programmers who want to build custom map viewers Share data and maps locally, over networks, or on the Internet, allowing colleagues to view and interact with maps simultaneously. For Questions and Quotes (800-GIS-XPRT) U.S. Customers only Contact your local Esri office. Worldwide Esri Home» Products Follow Us ArcGIS Overview Special Programs ArcGIS for Personal Use ArcGIS News Esri Globe Getting Started Training Other Sites ArcGIS for Developers Capabilities Nonprofit Program ArcWatch Esri Press ArcGIS Solutions Pricing Esri Developer Network (EDN) ArcNews White Papers ArcGIS Marketplace What's New Disaster Response ArcUser Professional Services Free Trial Packaged Solutions All Esri Special Programs

51 ArcGIS Publisher Pricing Page 1 of 2 8/5/2016 Larry Industries Products Support & Services About Community ArcGIS for Desktop Extensions ArcGIS Publisher Pricing ArcGIS Publisher is available as a single use or concurrent use license. You can purchase the single use license of ArcGIS Publisher online, or you can contact the Esri office that serves you for further pricing information and the licensing option that is right for you. ArcGIS Publisher Single Use License $2, Buy Now U.S. Customers Only Single Use Concurrent Use For Questions and Quotes (800-GIS-XPRT) U.S. Customers only Contact your local Esri office. Worldwide A single use license is optimal for one desktop installation, restricting use of a software product to one machine. The license is locked to a single desktop computer. First-year maintenance is also included in the license of ArcGIS Publisher. Maintenance includes technical support, updates, and many other benefits. Take Advantage of Packaged Solutions You can find a variety of hardware bundles and special offers to save you money when you configure or upgrade your GIS system. Benefit from Enterprise License Agreements Esri Enterprise License Agreements are a costeffective way for you to efficiently manage and deliver GIS business value throughout your entire organization for a fixed annual fee. Locate an Esri Partner Search by industry focus and specialty to find an Esri partner in your area. Esri Home» Products Follow Us ArcGIS Overview Special Programs ArcGIS for Personal Use ArcGIS News Esri Globe Getting Started Training Other Sites ArcGIS for Developers Capabilities Nonprofit Program ArcWatch Esri Press ArcGIS Solutions Pricing Esri Developer Network (EDN) ArcNews White Papers ArcGIS Marketplace What's New Disaster Response ArcUser Professional Services

52 AGENDA ITEM SUMMARY SHEET ITEM #: 5 Town Board Meeting - August 9, 2016 SUBJECT: Discussion - Municipal Utilities Code RECOMMENDATION: Consider & discuss staff requests for deletions / additions / corrections in the Town Code relating to Article 1 of Chapter 13. Chapter 13 of the Town s Municipal Code deals with Municipal Utilities. In Chapter 13 there are 5 Articles dealing with various topics relating to the Town s municipal utilities operations. Some of the code in this section was probably written in the 1960 s and 1970 s and not revisited since that time. The material in this Agenda Item deals only with Article 1 of Chapter 13 (Water and Sewer Utility). While most of Chapter 13 is still relevant and applicable, there are a number of items in Article 1 that are not congruent with current practices. Over time, and probably decades, due to numerous changes involving the onset of the computer age, numerous software changes in the post computer age, personnel changes, changes in meter reading systems and other factors, much has changed over the years in the day-to-day utility billing operations & procedures. In some cases adjustments to the code have not been made reflecting those changes. Some of the changes requested here have probably not been applicable since the 1960 s or 1970 s (ex. Customer reading & reporting of their own meters). In other cases, the code does not reflect the reality of the operational procedures currently in place and probably hasn t for decades. The Town bills for utility services not mentioned in the code (need to add the Storm Drain Utility into the Code). There are several reasons for bringing this to the Board (at this time). 1. There was very little for the Board Agenda August 9 th, 2016 (staff had originally planned bringing this in the October-November time frame but we were ahead of schedule in this case). 2. It would be most convenient, particularly for the Utility Billing Clerk (Melanie Atherton) and her immediate supervisor (Patty Lundy) to be able to demonstrate code that backs-up the procedures currently in place. These procedures are basically the same as they were when I first arrived on the scene in early 1998, but are not reflected in the code in many instances. While certainly not a new issue, Melanie and Patty have been working on this item for some time now. These items are reflective of current practices, desired changes/additions/deletions. On occasion, and not necessarily frequently, it is particularly useful to be able to show a customer that the reason something was done (or not done) was because staff was following the Town Code. This is not always possible at the present time. With the growth of the Town in the last couple of years, such occasions have become a bit more frequent. 3. In some cases the code, as written is obtuse, difficult to understand and even contradictory and repetitive. Staff did not bring an Ordinance that would formally affirm these changes to the Board at this time. The thinking on staff s part was that the Board might have questions, changes, additions or further deletions. If this is the case, a pre-crafted Ordinance might have to be redone. We wanted to give the Board the opportunity to digest this before proffering an Ordinance to the Trustees. In the following pages you will see Article 1 of Chapter 13 of the Town s Code Water and Sewer Utility. While there may be a few errors, the changes that are made are reflected as follows: Items in red reflect the code as it now reads and are items that staff would like to have deleted or otherwise altered with different verbiage, dates or meaning. Items in blue reflect those changes in verbiage, dates or meaning desired by staff and/or are reflective of current practices. Thanks - mjc

53 Municipal Utilities Water & Sewer Utility ARTICLE 1 Water and Sewer Utility Sec Definitions. The words used in this Chapter shall have their common meaning unless that meaning is specifically modified by the definitions contained herein. Every word importing the masculine gender shall extend to and be applied to females as well as males; and associations and bodies corporate, as well as individuals, shall be included. Delinquent account means any utility account which is not paid in full prior to the fifteenth twentieth day of the month in which the bill is mailed, if the bill is mailed on or prior to the fifth of the month. Development shall be as defined in Chapter 16 of this Code. Licensed plumber means a master plumber, journeyman plumber or residential plumber holding a current state license. Meter size shall be determined by the inside diameter of the outlet side of the meter. User means the tenant or owner of a premises which is connected to the Town's water and/or sewer facilities. Utility user charges means all charges for water and/or sewer usage by a user, storm drainage, including any administrative fees and service charges imposed in accordance with this Chapter. (Prior code ; Ord ; Ord ) Sec Ownership; responsibility. (a) The Town shall own and maintain all parts of the water facilities used in the collection, treatment or distribution of water for municipal beneficial uses, except those portions identified as the property of the owner of property served. These facilities shall be known as the water utility. (b) The Town shall own and maintain all parts of the sewer facilities used in the collection, treatment or disposal of sewage, except those portions identified as the property of the owner of property served. These facilities shall be known as the sewer utility. (c) Any person who connects any pipe, tube, stopcock, wire, cord, motor or other instrument or contrivance with any main or service line supplying water to any property, or who turns on water for service to any property, without the knowledge and consent of the Town, commits a misdemeanor. Each day that such violation continues to exist shall be considered a separate offense. (d) Any person who in any manner alters, obstructs or interferes with the action of a water meter or the remote read-out attached to a water meter, without the knowledge and consent of the Town, commits a misdemeanor. Each day that such violation continues to exist shall be considered a separate offense. (e) Any person who causes damage in any form to the water or sewer facilities commits a misdemeanor. Each day that such violation continues to exist shall be considered a separate offense. In addition to any other remedies, the Town Attorney, acting on behalf of the Town, may institute injunction, abatement or any other appropriate action to prevent, enjoin, abate or remove such violations, or to recover the cost of repairs to the facilities. (f) The Town shall own and maintain the water service line from the water main to the property line. The Town shall also own and maintain the stopcock at the property line, the meter pit, yoke, meter and remote readout associated with the water service. The property 13-1

54 owner shall own and maintain the water service line that is on his or her property. The property owner shall own and maintain this sewer service line from his premises to its connection to the sewer main. (g) It shall be the duty of the user to promptly notify the Town of any leaks in the water service line or apparent malfunction of the water meter or remote readout. The Town shall investigate user-reported problems and repair or replace any malfunctioning water meter or remote readout within three (3) working days of notification and repair or replace that portion of the water service line owned by the Town found to be leaking within five (5) working days. If the Town discovers that a meter or remote readout is not recording properly, it shall repair or replace the water meter or remote readout within three (3) working days of its discovery. In those instances, where it is necessary to make arrangements with the user for access to the property to investigate complaints or accomplish necessary repairs, those arrangements shall constitute compliance with this Subsection. (h) The property of any utility customer may be inspected at any time for the purpose of examining the condition of all pipes, meters, service lines or other parts of the utility systems. If at any time the Town determines that the service lines owned by the owner are defective in any manner or in need of repair or replacement, the owner shall cause such repairs or replacement to be made within ten (10) days of notification by the Town of said defect. The repairs or replacement shall be at the owner's sole expense, shall be made by a licensed plumber and must be approved by the Public Works Director. Failure to accomplish the repairs within the time allowed shall be a misdemeanor. Each day that such violation continues to exist shall be considered a separate offense. (Prior code ; Ord ) Sec Utilization of Town Services a) All premises in the Town shall be connected to and receive municipal water from the Town's municipal water system and shall be connected to and discharge sewage into the Town's municipal sewer system. No individual residence, business or other property development shall be permitted to create or expand a separate water or sewer system except as may be permitted by the Board of Trustees. (b) The owner of separate water or sewer systems existing prior to January 1, 1987, or systems created thereafter, may be required to connect to the Town's facilities at his or her own expense upon thirty (30) days' written notice. The owner shall be liable and responsible for any improvements necessary to protect the general health and welfare, including emptying, cleaning and filling disposal systems. (c) All developers shall make the necessary improvements to the water and sewer facilities of the Town in order to provide water and sewer service to the development. These shall include, but not be limited to, the installation of water and sewer trunk and main lines, valves, service lines, meters, meter pits and their appurtenances, booster and lift stations and water storage facilities. All facilities and equipment installed by the developer shall be in conformance with the Town's standards and shall not cause a degradation of the existing service to the Town's residents. These capital improvements shall be subject to a separate agreement between the Town and the developer and shall be dedicated to the Town, free and clear of all encumbrances. (d) The Town may require oversizing of capital improvements and may provide for participation in the cost of such oversizing by subsequent development using the facilities or by the Town. (Prior code ; Ord. 11, ; Ord ) 13-2

55 Municipal Utilities Water & Sewer Utility Sec Water and sewer rates. All buildings or premises connected to the Town water and sewer facilities shall be held and deemed to be occupied, including those where service has been terminated by the Town or the property owner, and water and sewer usage charges collected thereon. All rates shall be established by resolution by the Board of Trustees. (Prior code ; Ord ; Ord ; Ord ; Ord ; Ord ) Sec Capital investment fees, water rights dedication requirements. (a) Uniform water capital investment (tap or impact) fees. There are hereby imposed uniform water capital investment (tap or impact) fees as calculated in Appendix 17-A to this Code, payable upon application for a sewer tap in the Town as established by resolution by the Board of Trustees. (b) Uniform sewer capital investment (tap or impact) fees. There are hereby imposed uniform sewer capital investment (tap or impact) fees as calculated in Appendix 17-A to this Code, payable upon application for a sewer tap in the Town as established by resolution by the Board of Trustees. (c) Water rights dedication. In order to offset the impact upon the Town's system, a dedication or transfer of water rights to the Town or a cash payment in lieu thereof shall be required for all developments connected to the Town's system as follows: (1) Prior to approval of the annexation of any land to the Town or the subdivision or replatting of any land previously annexed; (2) Prior to all new extensions of water services which will thereafter be used for domestic, commercial or industrial purposes. This Subsection shall not apply to the extension of a new municipal service to property for which the basic dedication requirement was met at annexation, subdivision or replatting. (3) The Town may by separate agreement provide for the transfer of water rights, or cash payments in lieu thereof, at times other than provided in Paragraphs (1) and (2) above. (d) Basic water rights dedication requirements. Water rights shall be dedicated in the following quantities: (1) Developers of residential uses shall dedicate to the Town water rights yielding one (1) acre-foot of water per year for each dwelling unit to be served by the Town water utility. (2) Developers of commercial or industrial uses shall dedicate to the Town water rights in the quantity sufficient to satisfy the ultimate water demand of the commercial or industrial uses as determined by the Town. (e) Procedure for dedicating water rights. The town shall have the sole right of determination to accept or reject any water rights proposed for dedication pursuant to the provision of this Section, or to allow a cash payment in lieu of water rights dedication to satisfy the basic dedication requirement. At the time of submission, the applicant shall indicate the water rights proposed to be dedicated to the town, or the amount of cash in lieu thereof that is proposed to be paid to the Town. (f) Cash in lieu of water rights dedication. Cash payments in lieu of water rights dedication shall be equal to the fair market value of the water rights necessary to satisfy the basic water rights requirement. The Town shall determine the amount to be paid after a public hearing before the Board of Trustees with the decision of the Board of Trustees being final and conclusive. (Prior code ; Ord ; Ord ; Ord ; Ord ; Ord ; Ord ) 13-3

56 Municipal Utilities Water & Sewer Utility Sec Water tap requirements and permits. (a) Water and sewer tap permits required. It is unlawful for any person or corporation to tap or make any connection with the Town's water or sewer facilities or to take or to use any water from said water facilities without having first obtained a permit from the Town. Any person or corporation desiring to tap the water or sewer mains, or use water from the Town's water system shall make application in writing for a tap permit to the Town Administrator/ Clerk. The application shall state the size of the tap to be made with the water or sewer system, the location of the proposed tap, the premises for which the service is sought, the purpose for which the water is to be used and the type and quality of the wastes to be discharged. All plant investment fees and other charges assessed by the Town shall be submitted with the application. (b) Issuance of tap permits. If the application complies with the provisions of this Code, the Town Administrator/Clerk shall issue a permit; provided, however, that the Town Administrator/Clerk may refer the application to the Town Engineer for review. Applications for water taps larger than one (1) inch, sewer taps larger than one (1) inch, unusual water usages or unusual quantities or qualities of sewer discharge shall be referred to the Board of Trustees for a determination of the amount of the capital investment fees and the water acquisition charge. Permits shall be signed by the Town Administrator/Clerk and shall set forth the name of the person for whose benefit the permit shall be granted, the date issued, the point on the water or sewer main at which the tapping is to be done, the size of the tap and the stopcock, the premises to be served and the use to be made of the water and any restrictions on the discharge to the sewer facilities. The Town Administrator/ Clerk shall keep a duplicate or record of permits issued. (c) Time limitation on tapping. (1) Each water and sewer tap permit issued by the Town pursuant to this Code shall expire one hundred eighty (180) days after the issuance of the permit unless the tap applied for has been installed during the onehundred-eighty-day time period and unless the construction of the premises for which the tap has been issued has been commenced. (2) The holder of any water or sewer tap permit may apply for an extension of the one-hundred-eighty-day time period. Extensions may be granted only by the Board of Trustees for good cause established by the permit holder. Any extension shall be limited in time to an additional one-hundredeighty-day period and only one (1) extension shall be granted for any particular tap. (3) If a water or sewer tap permit expires, all charges paid to the Town to serve the permit to the applicant shall be forfeited and are nonrefundable. (4) The holder of a tap permit may relinquish the permit to the Town at any time prior to its expiration. The Town shall, upon demand, refund seventy-five percent (75%) of the permit fee paid to the owner. (d) Transfer of tap permits. Tap permits are for a specific address or location and may not be transferred to any other site or another owner except as specifically authorized by the Board of Trustees. (Prior code ; Ord ; Ord ) Sec Tapping of water or sewer lines; specifications. (a) Tapping to be done by licensed plumber. All connections or taps to water or sewer mains shall be made by a licensed plumber and shall be at the sole expense of the applicant. The applicant shall furnish at his or her sole expense all 13-4

57 Municipal Utilities Water & Sewer Utility materials and labor necessary for the tap or connection, except that the Town shall furnish the necessary water meter pit, water meter, meter yoke, remote readout and cable, the price of which is included in the tap fee set forth herein. (b) Tapping requirements. All connections or taps shall be made in conformance with specifications as may be promulgated by the Board of Trustees and shall be made under the supervision of the Public Works Director or other authorized person. Materials used shall be compatible with the Town's mains and the service lines used. (c) Restoration of street pavement and right-of-way. Any person cutting street pavement or excavating within the public right-ofway for the purpose of tapping a water or sewer main or for maintenance of a service lateral shall obtain a street-cut permit from the Town and restore the street pavement or the public rightof-way to its previous condition. Excavations shall be mechanically tamped or recompacted to the full depth of the excavation at no less than ninety-five percent (95%) of Standard Proctor Maximum Density. Compaction tests shall be provided to the Town by the person making the street cut. Any removal, damage or disruption of asphalt or concrete pavement, curb and gutter, drainage structures or sidewalks shall be repaired in the manner prescribed by the Town Engineer. In the event that the person making the street cut or excavation in the public rightof-way fails to effect the restoration in accordance with the street-cut permit, the Town may restore the affected pavement and/or right-ofway and assess the cost of said restoration against the benefited property as provided in the street-cut permit. (d) Charges for extra inspections. Where the installation of water or sewer services under paving or where other exceptional conditions occur, the Town shall make an additional charge, sufficient to cover the cost of additional inspections. (e) Standard water tap size, service pipe, stopcock. Except as provided by the ordinance, all water taps shall be three-fourths (¾) inch and shall be made of brass. Service pipe connected with such tap shall extend from the main to such point on the property line as the Town shall direct. A stopcock shall be placed on the service line at the property line so that it is accessible to the Town for the purposes of turning on or shutting off the water. (f) Water service pipe requirements. Water service pipe required by this Article is copper or other suitable material to be determined by the Town. (g) Standard sewer tap size, service pipe, cleanout. Except as provided by this Article, all sewer taps shall be four-inch and shall be of the appropriate type for the service pipe used. Service pipe shall be connected with such tap and shall extend from the main to such point on the property line as the Town shall direct. A cleanout shall be placed on the service line so that it is accessible to the Town or the owner for the purposes of cleaning the service line. (h) Sewer service pipe requirements. Sewer service pipe shall be vitrified clay, cast iron, asbestos-cement, PVC or other suitable material as approved by the Town Engineer. (i) Water meter size required for multiplefamily developments. There shall be a limit on the number of living units allowed per water tap in residential units as follows: Meter Size Number of Units ¾" 1 3 1" 4 5 1½" "

58 Municipal Utilities Water & Sewer Utility (j) Separate taps/meters required for individual ownership. The Town may require separate water and sewer taps and/or meters for premises with multiple occupancies. The requirement for separate taps and/or meters may be imposed by the Town upon the application for a tap permit, or upon application for initiation of service or transfer of billing, or during the review of minor or major impact permit under the Land Use Code. (Prior code ; Ord ; Ord ) Sec Water service initiation. (a) Application for initiation of service or transfer of billing. Application to have water turned on or transferred from one (1) party to another shall be made in writing to the Town Administrator/Clerk and shall contain an agreement by the applicant to abide by and accept all of the provisions of this Section and other ordinances pertaining to water or sewer service as conditions governing the use of the Town water and/or sewer facilities by the applicant. A nonrefundable application fee established by resolution by the Board of Trustees to offset the Town's costs shall be paid with the application. (b) Utility service deposit required, refund allowed. A refundable deposit of an amount established by resolution by the Board of Trustees to offset the Town's costs shall be required as a condition of providing any utility service to a customer under the following circumstances: (1) Any new customer; (2) Any customer who changes address to which utility service is furnished, except when such customer has been a nondelinquent customer during the most recent twelve-month period; (3) Any customer who receives one (1) shut-off notice or two (2) delinquency notices within the previous year; or (4) Any customer whose water service has been terminated because of delinquency. Any deposit held by the Town, less any amount still due the Town for utility service, shall be refunded to the customer who paid the deposit after eighteen (18) months of continuous service wherein no delinquency or shut-off notice has been issued or when service to the customer is discontinued on a permanent basis, whichever occurs first. No interest will be paid by the Town upon refund of the deposit. (Prior code ; Ord ; Ord ) Sec Payment of user charges. (a) Owner responsible for payment. The owner or owners of any building or premises connected with the Town water or sewer facilities shall be held and deemed liable for the payment of all utility user charges levied against such building or premises. A tenant in possession of the premises may apply for service and agree to pay the user charges; however, this will not relieve the owner of his or her liability for water and sewer charges levied against the property. (b) Utility bills due and payable. As nearly as possible, utility bills shall be mailed on the 1st day of the month, but in no event later than the fifth day of the month. All utility bills shall be due upon billing. The utility bill becomes delinquent if not paid in full on or before the fifteenth twentieth day of the month in which the bills are mailed. Service to a delinquent account shall be discontinued until the utility user charges are paid in full. The Town Administrator/Clerk is authorized to adjust any utility bill that is found to be in error. (c) Failure to pay a misdemeanor. Any person who fails to pay utility user charges prior to their becoming delinquent commits a misdemeanor and may be summoned to Municipal Court to answer such charges. Each day that 13-6

59 Municipal Utilities Water & Sewer Utility such violation continues to exist shall be considered a separate offense. This is in addition to all other remedies available to the Town. This Section shall apply to a tenant in control of a premises as well as an owner. (d) Payment with an insufficient funds or no account instrument. Payment of utility user charges with an insufficient funds or no account instrument shall cause the account to become delinquent and service shall be discontinued until the utility user charges are paid in full. A notice will be given 3 days before shut off. In addition to all other remedies available to the Town, the Town shall charge the utility customer twenty-five dollars ($25.00), for any insufficient funds or no account instruments returned to the town by any bank, depository, person, firm or corporation. Any person who pays utility user charges with an insufficient funds or no account instrument commits a misdemeanor and may be summoned into Municipal Court to answer such charges. Each day that such violation continues to exist shall be considered a separate offense. This is in addition to all other remedies available to the Town. (e) Delinquent utility user charges become a lien against property. (1) Upon becoming delinquent, all utility user charges shall become and remain a lien upon any such building or lot, until such user charges shall be paid in full. The lien is prior and superior to all other liens, claims, titles and encumbrances, whether or not prior in time, except liens for general taxes. Such delinquent charges may be certified to the County Treasurer for collection in the same manner as delinquent general taxes and special assessments upon such property are collected or by any other means provided by law and shall be subject to any penalties and administrative fees as may be set by the County Treasurer. No such lien shall be removed by the Town once it is so certified. Any such lien attachable to any building, lot or other premises shall extend to the whole of such building, and likewise to the whole of each and every lot upon, which such building may be situated. Until all usage charges and penalties due by reason of the use of the Town's water and sewer facilities are paid and discharged, no water shall be supplied for use upon the premises against which said lien shall exist. (2) At least seven (7) thirty (30) days prior to certification of the delinquent utility bill to the County Treasurer for collection, the Town shall mail notice to the property owner advising him or her that the delinquent utility bill will be so certified if payment is not made by the date required in the notice. Notice shall be by certified mail, return receipt requested. Failure of the property owner to accept delivery of said notice within the seven-day thirty-day notice period shall not prevent the certification of the delinquent utility charges for collection. When notice is given to the property owner in compliance with this Section, there shall be added to the delinquent utility user charges a fifteen-dollar administrative fee to cover the cost of notification. (f) Premises considered occupied. All buildings or premises connected to the Town water and sewer facilities shall be held and deemed to be occupied and water and sewer usage charges collected thereon. (Prior code ; Ord ; Ord ; Ord ; Ord ; Ord ) Sec Town reading of meters. In the event that the Town provides a system whereby the water meters are read by Town staff or subcontractors, the following regulations shall apply: 13-7

60 Municipal Utilities Water & Sewer Utility (1) Meters to be read monthly. Insofar as practicable, water meters at each premises served by the Town's water system shall be read on a monthly basis. The meters shall be read at approximately the same time each month with the readings supplied to the Town Administrator/Clerk Utility Billing Clerk no later than the fifteenth last day of each month; (2) Inaccessible meters. In the event that a meter is inaccessible to the meter reader, the meter reader shall post a notice on the premises advising the user that he or she was unable to read the meter due to its inaccessibility. The user is required to read the user's own water meter and to record the reading on the notice provided by the meter reader, and to mail or deliver said reading to the Town Administrator/Clerk so that the reading is received by the Town Administrator/Clerk no later than the fifteenth day of the month. In the event that the meter is inaccessible for three (3) consecutive months, the Town shall have the right to relocate the meter to a point on the property or the public right-of-way that will be accessible to the meter reader. and such cost incurred will be the responsibility of the user. (3) Estimation of water usage. The Town Administrator/Clerk Utility Billing Clerk shall provide for the estimation of water usage by a customer whose in the case where a meter is inaccessible to the meter reader. and who fails to return the water meter reading to the Town Administrator/Clerk by the fifteenth day of the month. The Town Administrator/Clerk Utility Billing Clerk shall provide for the estimation of water usage by a customer when, due to inclement weather or other factors beyond the control of the Town where the meter reader is unable to provide meter readings by the fifteenth last day of the month. Said estimation may be based upon previous usage by the customer, the average usage of similar customers during the same time period or upon any other reasonable method as determined by the Town Administrator/ Clerk. (Prior code ; Ord ) Sec Customer self-reading meter system. In the event that the Town provides for a customer "self-reading" system of water meter reading, the following regulations shall apply: (1) Water meter reading cards. The Town shall furnish on a monthly basis to every user a card to be used for the purpose of recording the actual number of gallons of water used during the immediately preceding calendar month. (2) Duty to read water meters. It shall be the duty of every user to read the user's own water meter, to record the reading on the water meter reading card and to mail or deliver said card to the Town Administrator/ Clerk so that the card is received by the Town Administrator/Clerk no later than the fifteenth day of each month. (3) Administrative fee for cards not received on time. There shall be assessed an administrative fee, as established by resolution by the Board of Trustees to offset the Town's costs against all users of active taps on the Town's water system not having returned said user's water meter reading card with the proper meter reading written thereon by the fifteenth day of the month. The administrative fee is to cover the cost of estimating the usage and making adjustments to the account, is nonrefundable and is in addition to the water usage charge otherwise levied against the user. (4) Estimation of water usage. The Town Administrator/Clerk shall provide for the estimation of water usage by a customer 13-8

61 Municipal Utilities Water and Sewer Utility who fails to return the water meter reading card to the Town Administrator/Clerk by the fifteenth day of the month. Said estimation may be based upon previous usage by the customer, the average usage of similar customers during the same time period or upon any other reasonable method as determined by the Town Administrator/Clerk. (5) Nonpayment of administrative fee. If any user fails to pay the administrative charge as assessed hereunder, the user shall be subject to termination of water service by the Town as if the user had failed to pay the monthly water user charge of the Town, and the Town reserves the right to pursue its various remedies pursuant to this Code. (6) Multiple administrative charges. The administrative charge set forth herein shall be charged for each month the user fails to deliver the water meter reading card to the Town Administrator/Clerk. (Prior code ; Ord ; Ord ) Sec Service restoration fees. In any case where a utility account is delinquent and the supply has been turned off, or the water has been turned off at the request of the owner or agent due to a vacancy, the water shall not be turned on again until all delinquent user fees have been paid and until a service restoration (turn-on) fee as established by resolution by the Board of Trustees to offset the Town's costs has been paid to the Town Administrator/Clerk. (Prior code ; Ord ; Ord ) Sec Discontinuance of utility services by Town. Utility service to a customer shall be terminated upon the failure of the customer to pay the amount due on the utility bill on or before the fifteenth twentieth day of the month, for the payment of a utility bill with an insufficient fund or no account instrument, for failure to comply with the conditions of an installment payment plan, for unsafe or hazardous service lines, for tampering in any manner with the Town's utility facilities, or for violation of any of the provisions of this Article. Advance notice of the pending termination shall be given only for the failure of a customer to pay the amount due on the utility bill, or for the payment of a utility bill with an insufficient fund or no account check. (1) Notice of pending termination of utility service. Notice of the pending termination shall be served upon the customer and/or owner of the property owing a delinquent (past due) utility account at least seven (7) ten business days before the date the service is to be terminated. The depositing of the notice in the U.S. mail, first class, postage paid, Such notice shall be taped to or hung on the door (door tag) to the address listed in the utility billing records which shall be sufficient to satisfy this requirement. (2) The notice shall contain the following information: a. The account number; b. The amount of the unpaid bill and the original billing date; and the amount that must be collected in order to avoid shut off. c. The date on which the utility service will be terminated if the unpaid bill is not paid in full sufficient amount; d. The officer employee(s) of the Town to be contacted to ask about the notice, and the telephone number and normal office hours during which the officer staff can be reached; e. The availability of an installment plan to pay the past due balance; and 13-13

62 Municipal Utilities Water & Sewer Utility e. f. That an additional ten-dollar service charge will be added to the bill if a turnoff notice is delivered. That an additional $25.00 service charge will be added to the bill if a service is turned off. (3) Turn-off notice. A turn-off notice shall be given the customer at least twentyfour (24) hours before utility service is terminated for the failure of the customer to pay the amount due on the utility bill. This requirement may be met by the hanging of a door hanger on the door or at any access point of the property listed on the utility billing records. No further delivery of notice shall be required. The door hanger shall contain the following information: a. The account number. b. The amount of the unpaid bill and the original billing date. c. The date on which the utility service will be terminated if the unpaid bill is not paid in full. d. The officer of the Town to be contacted to inquire about the notice, the telephone number and normal office hours during which such officer can be reached. e. The availability of an installment plan to pay the past due balance. f. That an additional ten-dollar service (turn-off notice) fee has been added to the bill for deliverance of the turn-off notice. g. That an additional twenty-fivedollar service charge will be added to the bill if a turn-off notice is delivered. (3) If a second or subsequent turn-off notice is delivered in a twelve-month period resulting in a service turn-off, a service charge of fifty dollars ($50.00) will be added to the bill. When notice is given to the property owner in compliance with this Paragraph, there shall be added to the delinquent utility user charges a twenty-five-dollar administrative fee to cover the cost of notification. If a second or subsequent turn-off notice is delivered in a twelve-month period, a service charge of fifty dollars ($50.00) will be added to the bill. (4) Termination of service. Utility service to a customer shall be terminated by turning off the water at the stopcock or at the meter, or by removal of the meter. (5) Restoration of service. Service to a customer shall not be restored until: a. The customer pays in full the amount balance due, including any the service fee(s) for delivering the turn-off notice and the service restoration fee or; b. The customer pays at a minimum the service fee for delivering the turn-off notice, pays the service fee for restoring services, and then immediately enters into an installment payment plan with the Town and pays the required security deposit if one is not already in effect; or c. The cause for termination has been corrected. (Prior code ; Ord ; Ord , 3, 4, 5; Ord ; Ord ) Sec Installment plan for delinquent accounts. (a) Installment payment plan for delinquent accounts. The Town Administrator/Clerk Utility Billing Clerk is authorized to provide an installment payment plan for delinquent accounts and for other reasons approved by the Board of trustees on a case-by-case basis. An 13-14

63 Municipal Utilities Water and Sewer Utility installment payment plan shall consist of two (2) or more equal payments over a period of sixty (60) days or more depending on the account and circumstances for the full amount of the delinquent account., plus the security deposit if required. To enter into an installment payment plan, the customer shall pay the following fees, if applicable:(1) The service fee for delivering the turn-off notice; and (2) The turn-on fee for restoring service. (b) In addition, the customer shall be required to sign a binding contract detailing the conditions under which the delinquent account will be paid in full. If a customer fails to make an installment payment when due, or fails to pay the current billing payment when due, the Town may terminate service to the customer immediately and without further notice being given. If an installment payment plan is defaulted upon, no further installment payment plans will be allowed for a period of 12 months. The time limit of sixty (60) days may be adjusted by the Board of Trustees on a case-bycase basis. (Prior code ; Ord ). Sec Corrections in accounts. The Town Administrator/Clerk Utility Billing Clerk is authorized to correct billing errors or make other adjustments to a customer's account as may be appropriate to comply with this Chapter. (Prior code ; Ord ) Sec Sprinkling, water scarcity, water supply emergencies. (a) Sprinkling, water scarcity. The Board of Trustees shall have the authority to establish such rules and regulations so as to limit the days and hours of outdoor watering or sprinkling or to limit the use of water in such manner as it shall deem necessary. Such regulations may be adopted by resolution and shall become effective immediately upon passage. Enforcement shall be by summons issued in accordance with Section of this Code. Any person who violates the rules and regulations established by the Board of Trustees under this Section commits a misdemeanor. Each day that such violation continues to exist shall be considered a separate offense. (b) Water supply emergencies. If the water system experiences an emergency due to a water main break, treatment plant or storage system malfunctions, fire, flood or other natural disaster, the Director of Public Works or any authorized law enforcement officer or fire official may direct and require that residents of the town restrict all usage of water during such time of emergency. Any person who fails to obey such lawful order of the Public Works Director, law enforcement officer or fire official commits a misdemeanor. (Prior code ; Ord ; Ord ) Sec Pollution of water supply. (a) It is unlawful for any person to pollute or introduce any pollutant in any manner to any reservoir, stream, trench, pipe or drain within five (5) miles above the point where the Town receives any portion of its water supply, including any pollution or water contamination of any underground water source. (b) Any person placing manure, dead animals or other matter or allowing livestock to stand in any water source within the protected area shall be deemed to have violated this Section. (c) It is unlawful for any person to damage any facilities used by the Town in its water delivery system, including facilities located outside of the boundaries of the Town. The facilities protected shall include, but not necessarily be limited to, any pipeline, plant, building, head gate, valve, water box or other improvements, whether located within or outside of the Town limits

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89 TOWN OF WELLINGTON CHECKS GREATER THAN $1000 Check Issue Dates: 7/21/16-8/5/ KAISER PERMANENTE $18, * EMPLOYEE HEALTH INSURANCE 2 L.C. SALES TAX ADMINISTRATOR $25, * COUNTY TAX COLLECTED 3 BOMGAARS SUPPLY INC. $1, * MULTIPLE RECEIPTS 4 CENTURYLINK $1, * TELEPHONE BILLS 5 GALLEGOS SANITATION $1, * TRASH & PORT-A-POTTIES 6 NORTHERN COLORADO SPORTS OFFICIALS $2, * MULTIPLE RECEIPTS 7 PURCHASE POWER $3, * POSTAGE 8 XCEL ENERGY $11, * ELECTRICITY 9 SAFEBUILT COLORADO, INC. $44, * INSPECTION SERVICES 10 TEAM PETROLEUM $1, * MULTIPLE RECEIPTS

90 Memo To: Larry Lorentzen From: Don Silar, Terry McEnany, Mark Oberschmidt, Victor Sam Town of Wellington Stantec - Fort Collins File: Date: August 5, 2016 Reference: Progress Report for On-going Wellington Projects Over the last 2 weeks (since July 22, 2016), Stantec has performed the following work: I-25 Pedestrian Underpass: Stantec contacted Dietzler for additional forms to be filled out regarding DBE subcontractors and other certification forms. Stantec has uploaded the additional forms to be filled out to an FTP site set up for CDOT access. Water Treatment Plant Pall Microfiltration Membrane Replacement: Terry M. contacted Pall Corp. to obtain costs for modular packaged systems for a possible expansion project in Bonfire Subdivision: 6 th Street was proof rolled after base place and paved the week of 7/25/16. Striping was completed on Friday 7/29/16. Simon Contracting is on site the week of 8/1/16 to install concrete collars around manholes and valve boxes. The northern most manhole had been filled with dirt. Simon contracting was instructed to clean out the dirt and flush the line before another inspection could happen. A final walk through of the project is anticipated to happen in the next two weeks. Garfield Avenue Storm Sewer: One bid was received for this project from Mountain Constructors in the amount of $892,256 for the Storm sewer and $442,413 for the waterline replacement. for a total bid amount of $1,334,670. A special Board meeting was held on Tuesday the 2 nd and approved the contract Road Repair project: A Bid Opening was held on Tuesday July 26 th at which no bids were received. Inquiries to contractors indicated they were very busy and not able to take on another project this year. This was discussed in the special Board meeting on the 2 nd and it was decided to have Diagnostic Design (Tom Knostman) contact Montain Constructors (contractor for the Garfield Storm Sewer) and another bidder that were not successful bidding the City of Fort Collins work and see if they had availability to do the work this fall and at the prices the City uses for their work. At a minimum we will report to the Board at Tuesday the 9 th Board meeting the result of this inquiree. Wellington Business Park Stantec received a pipe submittal on 8/2/16 and reviewed it and returned to developer same day. We are awaiting a schedule so we can better coordinate services and the road cut to install the water and sewer in Winecup. Highway 1 Access Control and Improvement Plan Stantec and Town received two proposals for the access plan. A copy was forward to CDOT for their review. We re awaiting their comments before preparing a recommended to the Board. Stantec prepared a ranking system for use in consultant selection. tpm v:\52873f\active\ \bi-weekly_updates\2016\mem_prog_report_ docx