MINUTES. Commissioner Martha Wickre Commissioner Christine Walker Commissioner Hannon Fry

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1 MINUTES The Town of Manteo Board of Commissioners held their July 12, 2017 Recessed Session July 26, 2017 at 4:00 pm at the Manteo Town Hall meeting room. The following members were present: Mayor Jamie Daniels Commissioner Martha Wickre Commissioner Christine Walker Commissioner Hannon Fry The following member(s) were absent: Mayor Pro-Temp Darrell Collins Commissioner Nancy Peele Commissioner Richie Burke Also present at the meeting were: Assistant Town Manager-Finance Officer Shannon Twiddy; Town Clerk Becky Breiholz and Department Heads: Barry Wickre, Maritime Museum Director; Melissa Dickerson, Planner; James McClease Public Works Director; Police Chief Vance Haskett; Carl Jordan, Dockmaster and Water and Superintendent Josh O Brien Mayor Daniels Called the recessed meeting to order at 4:10 pm and amended the agenda to add Land Use Plan update and closed session NCGS (a) 6 performance of employee. SUBJECT: Department Head report-each department reviews their report with the Board of Commissioners and those reports are kept on file for one year. Carl Jordan went over his report and it has been a busy season. He was asked if the dye tablets have been put in holding tanks as requirement by policy and he stated that has never been done. The Board asked that he implement that program as soon as possible. Chief Haskett went over his report and it has been the usual stuff of drugs, DWI. Officers have been certified in CPR training and one officer was sent to Glock Arms training. Commissioner Wickre asked how many police officers had second jobs and Chief Haskett comment 2. Barry Wickre commented that sailing school ends next week and it has been the busiest summer so far. The Ella View boat has been looked at for a cost estimate for repairs and the County will be able to move it for us to Beaufort. Melissa Dickerson commented that our part time building inspector Fred Featherstone is settling in; PARC met for some change requests to houses in Marshes Light; Roanoke Island Fire Department had a preliminary review done by the Planning Board and the adjacent neighbors were in attendance with some concerns, which the Fire Chief addressed. The Planning Board will be taking this up again in August. Manteo Elementary School is having a study done about 1

2 the stormwater drainage. She attended the RTTC meeting. Recycling report given and we have 105 households who have opted in. Bay Disposal needs a certain number to sign up before they will deliver cans and delivery should be done in September. Planners met regarding the flood maps and they will go up for appeal in August. Josh O Brien stated that it was successful month for system operations, they are painting fire hydrants. James McClease asked the Board if they had any questions for him and no one did. An update on the website was given by Mrs. Twiddy and she informed the Board that they would need to identify what they actually want and then request vendors for a design proposal. The Board asked that Steve Jozik get requests for design built websites and that staff discuss what they want to see on the website at their regular staff meetings and place this on the September workshop agenda for discussion. SUBJECT: Report mooring fields-the Board had requested Planner Dickerson to gather more information on mooring fields and asked that Frank Jennings with CAMA be invited to the meeting. This is an attempt to regulate boats that are being abandoned in the sound. Mr. Jennings introduced himself to the Board and stated he is the District Manager from Elizabeth City of CAMA and been with them for 22 years. He stated that there are 3 towns with similar situations, Beaufort, Carolina Beach and Lil Washington. He provided the Board with Carolina Beach application. He informed the Board that CAMA does not do policing but only does the permitting and suggested we talk with Carolina Beach to get their input on the mooring field they have. The Board would need to establish an area that they would like to be the mooring field. The ability to police would be what the Board wants in an ordinance that they create. Commissioner Wickre asked if we were looking for a mooring field for overflow of boats or looking for ways to resolve the abandoned boat problems in Shallowbag Bay. Discussion took place on whether or not you can require someone to anchor to a mooring field and charge them and once anchored they would need a place to land and that would mean creating more parking spaces downtown. Mrs. Dickerson commented that she spoke with Wyatt Booth our Town Attorney before the meeting and we can adopt an ordinance through a local bill by State legislation but since Dare County already has an ordinance in place the Board could do a resolution to enter into a memorandum of agreement with them adopting their ordinance. The following is the wording sent by Mr. Booth: RESOLVED that, pursuant to NCGS Section 153A-122(b) and effective immediately, Chapter 103 (Abandoned Vessels) of the Dare County, NC Code of Ordinances shall be applicable within the jurisdictional waters of the Town of Manteo. Such applicability to remain effective until such time as the Board of Commissioners may, by further resolution, withdraw its permission and provide Dare County with written notice of such withdrawal. 2

3 RESOLVED that the Town Manager is directed to enter into an Interlocal government agreement with Dare County regarding the removal of abandoned vessels, as defined by NCGS Section 153A-132(i), within the jurisdictional waters of the Town. The Board was talking about two issues one a mooring field and the other one is a way to regulate abandoned boats which is really the problem. Commissioner Fry commented that something needs to be done now and also the Town needs a way to regulate so that they cannot anchor in a nursery area. Lee Tugwell from the audience commented that there is a need to regulate where and how they can anchor and if a mooring field is established it gives them a place to anchor. Barry Wickre commented that you can regulate but you can t require people to use the mooring field and thinks that a designated anchorage area would work better than a mooring field. The Town would also need to hire someone to regulate the mooring field, collect fees. Legislation needs to be statewide to allow each entity to regulate the public trust waters. Mrs. Dickerson has letters ready to go to the registered owners of the boats abandoned but is waiting for the Town Attorney to review those before she sends them. Brought up was the need to discuss this further when all Board members are present and to pursue a designated anchor area and state wide legislation. MOTION: Commissioner Wickre seconded by Commissioner Fry to approve a resolution to enter into a memorandum of agreement with Dare County to adopt their regulations as written by our Town Attorney Wyatt Booth was approved by the following vote: Ayes: Commissioners Fry, Walker and Wickre. Noes: none. Absent: Commissioner Burke, Peele and Collins. SUBJECT: Discussion and consideration of renewal of debris removal contract with Dare County. The following information was received via from Drew Pearson with Dare County Emergency Management. Dare County completed a competitive selection process that has delivered new primary and secondary debris removal contractors. The primary is D&J Enterprises, Inc. of Auburn, Alabama. The secondary is Crowder Gulf of Theodore, Alabama. D&J completed a post award visit last week. County staff that met with the D&J team were left with the impression that we now have a very capable contractor in place. D&J was fully aware of the provisions of the contract that allow all Towns to use them for independent debris removal efforts. D&J was very interested in supporting the Towns and asked if a follow up meeting could be arranged. They indicated they wanted to ensure all Towns know their capabilities. They also wanted the opportunity to meet with all potential customers to help everyone understand what makes them a much more capable contractor than what we had with TAG. With the award of new contracts all existing Interlocal agreements are now expired. Any Town that would like to use D&J, as well as Crowder Gulf should we activate them, will need to execute a new Interlocal agreement. 3

4 MOTION: Commissioner Wickre seconded by Commissioner Walker to approve renewal of debris removal contract with Dare County as presented was approved by the following vote: Ayes: Commissioners Fry, Walker, and Wickre. Noes: none. Absent: Commissioner Burke, Collins and Peele. Report-CAMA Land Use Plan update- Mrs. Dickerson commented that she received an from CAMA requiring that she send an update of what the Town is doing and have done on items on our land use plans; this also affects our CRS ratings. Mrs. Twiddy commented that when they took away the funding they took away the mandate that an update be done. Mrs. Twiddy commented that she will provide Mrs. Dickerson with capital projects that have already been done and she will check those items off of our land use plan requirements. Mrs. Dickerson found out yesterday that this report needed to be done by August 21 st. One of actions listed in the land use plan is water quality. The Board discussed doing another land use plan and what steps are needed to begin. They will want a survey done at first of what the Town citizens want to see happen in in Manteo. Mrs. Dickerson commented that the Town of Kill Devil Hills is in the process of doing a citizen survey and she will get a copy of their survey and will find our survey that was done at the last land use plan update. Consensus of the Board is for a survey of town citizens be done. Mrs. Dickerson commented that this will help guide the Board decision making process. Mrs. Twiddy informed the Board that Officer Moore would like to have the Board observe a demonstration of the Town K-9 officer Bosco either in September or October, but does not want to do it in a public meeting since he will be showing the Board some of his commands that he does not want the public to know. Mrs. Twiddy informed him that they could do it with a couple of Commissioners at a time or possibly in a closed meeting. Town Clerk Becky Breiholz was asked to find out if a K-9 was considered personnel and could the presentation be done in a closed session and then a decision on the date of presentation would be made. Mrs. Twiddy presented the Board with a letter from an applicant that applied for affordable housing and was denied because the 2015 tax return exceeded the allowable income, and he is stating in his letter that the $30,000 he withdrew from his retirement and was not income; it was on the tax return as income and that is the only way staff is allowed to interpret it. He would like the Board to make a special consideration for him so that he may qualify for affordable housing. She told him that she would present this to the Board but it be up to them to take this matter up. Right now he also does not meet the resident requirements and there are two others who do that have been approved and there is only one lot left. COMMISSIONER S CONCERNS COMMENTS Commissioner Fry would like to review the inclusionary zoning ordinance and Mrs. Dickerson commented that the numbers need to be updated also. 4

5 Commissioner Wickre would like an update on the police action plan; she would also like to know the progress on the Davis lot. Mrs. Twiddy explained that Quibble had done a design plan and someone come in to do some repairs before Dare Days and the work was not acceptable and not done correctly so the charges were removed; Mrs. Twiddy commented that the Board paid Quibble to do a design plan and that they had received a quote on that of over $30,000. The Board would like Quibble to come to the September 6 th meeting to present the plan and also have two other estimates. Mayor Daniels asked about the list of employee duties that was requested to be done by the employees; this was in case someone left employment and whoever filled the position would be able to know what to do from this list of duties. Mrs. Twiddy commented that it had been done and she will get that together for them again. MOTION: Commissioner Wickre seconded by Commissioner Walker to enter into a closed session NCGS (a) (6) Personnel was approved by the following vote: Ayes: Commissioners Fry, Walker and Wickre. Noes: none. Absent: Commissioner Burke, Peele and Collins. Personnel performance discussed MOTION: Commissioner Wickre seconded by Commissioner Walker exit the closed session was approved by the following vote: Ayes: Commissioners Fry, Walker and Wickre. Noes: none. Absent: Commissioner Burke, Peele and Collins. No action taken MOTION: Commissioner Fry seconded by Commissioner Walker to adjourn at 6:45 pm was approved by the following vote: Ayes: Commissioners Fry, Walker and Wickre. Noes: none. Absent: Commissioner Burke, Peele and Collins. This the 26 th the day of July ATTEST: Mayor Jamie Daniels Town Clerk Becky Breiholz 5