OFFICE OF THE CLERK. August 31, 2004

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1 STATE OF COLORADO COUNTY OF ROUTT OFFICE OF THE CLERK Chairman Pro Tem Daniel R. Ellison called the Routt County Board of County Commissioners meeting to order. Commissioner Douglas B. Monger; County Manager Tom Sullivan; and Tina Look, Human Services, were present and recited the Pledge of Allegiance. Commissioner Nancy J. Stahoviak was absent for the day s hearings. Diana Bolton recorded the meeting and prepared the minutes. EN RE: REVIEW OF MINUTES No minutes were presented this day. EN RE: REVIEW OF WARRANTS MOTION APPROVAL OF WARRANTS the Accounts Payable Warrants, Cycle date September 4, 2004; the Accounts Payable Warrants, Manuals, for August 23 through August 27, 2004; the Accounts Payable, Wires for August 25 and 31, 2004; the Payroll Warrants, Cycle date ; and the Payroll Warrants, Manuals, for August 25, 2004, for a total of $795,154.72, and noted that the County Manager had reviewed the warrants. Commissioner Ellison seconded. Under discussion, Mr. Sullivan noted that payments were made to Bears Ears Excavating, Inc., for work done on the Phippsburg Water Treatment Plant, in the amount of $3,627.59; to Civil Design Consultants, Inc. for several projects in the amount of $23,100; to Clarion, Associates, for an impact fee study in the amount of $9,600; to Duckels Construction, for the Meadowgreen Local Improvement District in the amount of $150,332; to HLM Design, for engineering work associated with the Judicial Complex in the amount of $3,155; and to VOTEC, for a data-imaging conversion project in the amount of $22,008. Commissioner Ellison confirmed that the payments made in relation to the Meadowgreen Local Improvement District would be paid from the fund created for that purpose. The motion carried 2-0. Page

2 EN RE: ITEMS OF NOTE FROM THE PREVIOUS DAY S WORK SESSIONS Commissioner Monger stated that during the previous day s work sessions, Jim Woods, a potential property owner in Hayden, talked with the Board about parking and transportation issues related to the area around the Routt County Fairgrounds in Hayden. The Board gave direction to Mr. Woods. EN RE: CORRECTED ASSESSMENTS No corrected assessments were presented this day. EN RE: HUMAN SERVICES / TINA LOOK Ms. Look presented the State Human Services Electronic Benefit Transfers for the Board s consideration. MOTION STATE HUMAN SERVICES ELECTRONIC BENEFIT TRANSFERS the State Human Services Electronic Benefit Transfers in the amount of $41,466.51, covering the period through August, EN RE: YAMPA VALLEY REGIONAL AIRPORT CONSENT AGENDA MOTION YAMPA VALLEY REGIONAL AIRPORT CONSENT AGENDA the Yampa Valley Regional Airport Consent Agenda documents as recommended by the Yampa Valley Airport Commission for the following items:» Amendments to the contract with Carter Burgess, Inc.» Amendments to the contract with The Ross Partnership, P. C.» Increase the contract amount to $187,998, on the Construction Contract with Drahota, Inc. for the second floor terminal/tsa Office construction project. EN RE: CLERK AND RECORDER / KAY WEINLAND Vicki Weber, Clerk and Recorder s Office, was also present. Page

3 Ms. Weinland reviewed an Intergovernmental Agreement between Routt County and the Craig Rural Fire Protection District. She said that only thirty-seven voters were in this district that abutted Moffat County so they were combining for the General Election. MOTION INTERGOVERNMENTAL AGREEMENT AND ATTACHMENT 1 the Intergovernmental Agreement between Routt County and the Craig Rural Fire Protection District and the Attachment 1, Production of Amendment 1 Notice for participation in the November 2, 2004 General Election. EN RE: ACCOUNTING / DAN STRNAD Mr. Strnad reviewed three resolutions for supplemental budgets. MOTION RESOLUTION , A RESOLUTION APPROPRIATING ADDITIONAL SUMS OF MONEY TO DEFRAY EXPENDITURES IN EXCESS OF AMOUNTS BUDGETED IN THE ENVIRONMENTAL HEALTH GENERAL FUND BUDGET Commissioner Monger moved to adopt and authorize the Chairman Pro Tem to sign Resolution , A Resolution Appropriating Additional Sums of Money to Defray Expenditures in Excess of Amounts Budgeted in the Environmental Health General Fund Budget and excerpted as follows: Section 1: That the 2004 budget and appropriation for the Environmental Health General Fund budget be increased from $294,025 to $300,090 to fund the West Nile Virus Mosquito Surveillance Project. Funding is available from the Colorado Department of Public Health and the General Fund fund balance. Present Supplemental Amended Budget Budget Budget Funding Source Fund balance $(3,480,067) $ 5,000 $(3,475,067) Colorado Department of Public Health 2,300 $ 6,065 $ 3,365 $(3,477,767) $ 6,065 $(3,471,702) Expenditures West Nile Mosquito Surveillance $ 2,300 $ 6,065 $ 8,365 $ 2,300 $ 6,065 $ 8,365 Page

4 MOTION RESOLUTION , A RESOLUTION APPROPRIATING ADDITIONAL SUMS OF MONEY TO DEFRAY EXPENDITURES IN EXCESS OF AMOUNTS BUDGETED IN THE MOTOR POOL BUDGET Commissioner Monger moved to adopt and authorize the Chairman Pro Tem to sign Resolution , A Resolution Appropriating Additional Sums of Money to Defray Expenditures in Excess of Amounts Budgeted in the Motor Pool Budget and excerpted as follows: Section 1. That the 2004 budget and appropriation for the Motor Pool budget shall be increased from $688,685 to $728,685 or $40,000 to fund the replacement of a totaled Human Services vehicle and a high mileage Sheriff s vehicle. These items will be funded from the Motor Pool fund balance. Present Supplemental Amended Budget Budget Budget Funding Source Fund Balance $ (719,788) $ 40,000 $ (679,788) $ (719,788) $ 40,000 $ (679,788) Expenditures Human Services vehicle $ - $ 16,200 $ 16,200 Sheriff's vehicle $ 158,700 $ 23,800 $ 182,500 Total $ 158,700 $ 40,000 $ 198,700 MOTION RESOLUTION , A RESOLUTION APPROPRIATING ADDITIONAL SUMS OF MONEY TO DEFRAY EXPENDITURES IN EXCESS OF AMOUNTS BUDGETED IN THE GENERAL FUND AFFORDABLE HOUSING BUDGET Commissioner Monger moved to adopt and authorize the Chairman Pro Tem to sign Resolution , A Resolution Appropriating Additional Sums of Money to Defray Expenditures in Excess of Amounts Budgeted in the General Fund Affordable Housing Budget and excerpted as follows: Section 1. That the 2004 budget and appropriation for the General Fund Affordable Housing budget shall be increased from $35,000 to $115,000 or $80,000 to fund the start up costs of the Yampa Valley Housing Authority. The $80,000 will be funded by decreasing the General Fund transfer to Yampa Valley Regional Airport. The Colorado Department of Local Affairs approved an $80,000 increase in the grant for the Page

5 construction of the general aviation water and sewer line project at Yampa Valley Regional Airport, which reduces the amount of local funds needed to pay for the water and sewer line project and in turn will fund the start up costs for the Yampa Valley Housing Authority. Present Supplemental Amended Budget Budget Budget General Fund Funding Source Transfer Budget Transfer to YVRA $ 690,220 $ (80,000) $ 610,220 Expenditures Affordable Housing Budget Housing Authority $ 35,000 $ 80,000 $ 115,000 Yampa Valley Regional Airport Transfer from General Fund $ 690,220 $ (80,000) $ 610,220 DOLA grant for water/sewer line construction $ 300,000 $ 80,000 $ 380,000 EN RE: PURCHASING / TIM WINTER Mr. Winter presented amended contracts with the Yampa Valley Electric Association for the Board s consideration. MOTION YAMPA VALLEY ELECTRIC ASSOCIATION AMENDED CONTRACTS the amended Yampa Valley Electric Association contracts for the Meadowgreen at Stagecoach Local Improvement District: one contract for Lots 1 through 20, the other for Lots 21 through 50, for a total amount of $127, EN RE: FAIR / TOM SULLIVAN Mr. Sullivan reviewed the terms and conditions of the Intergovernmental Agreement between Routt County and the Town of Hayden for development of a project plan that includes the management thereof, annexation terms, parking, roads and drainage maintenance, water and sewer issues, and other considerations. He noted that the town was completing its master plan and then would consider revising its zoning ordinance. Page

6 MOTION INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF HAYDEN the Fairgrounds Annexation Intergovernmental Agreement between Routt County and the Town of Hayden. Commissioner Ellison seconded. Under discussion, Commissioner Monger noted that the Agreement was indicative of cooperation between the Town and the County regarding the future direction of the area around the Fairgrounds. Commissioner Ellison added that the County-owned property was virtually surrounded by properties within the current incorporated boundaries of the Town of Hayden, which made annexation of that property a reasonable action. The motion carried 2-0. EN RE: ACCOUNTING / DAN STRNAD Chris Pohlman, Carol Comeau, Randa Walters, Lori Laird, Mary Sue Sorenson, and Tom Heilner, Accounting, and Bert Bondi, Bondi and Company, LLC, were also present. Mr. Bondi, representing the County s auditing firm, reviewed the Routt County, Colorado Financial and Compliance Report, December 31, 2003 and the Management Report for Routt County, Colorado, December 31, He noted that the County was in compliance with federal requirements and his firm found no exceptions to the spending of federal dollars. EN RE: ROUTT COUNTY HISTORIC PRESERVATION BOARD INTERVIEW The Board conducted an interview with an applicant for a vacant seat on the Routt County Historic Preservation Board. No Minutes or formal actions were taken during the interview. EN RE: BOARD OF COUNTY COMMISSIONERS AND THE CITY OF STEAMBOAT SPRINGS The Board met with members of the City Council and others to discuss the Growth Commission. No minutes or formal actions were taken during this work session. No further business coming before the Board, same adjourned sine die. Kay Weinland, Clerk and Recorder Page Daniel R. Ellison, Chairman Pro Tem

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