AGENDA SHEET. SUBJECT: 2018 First Supplemental Budget and Appropriation Report

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1 AGENDA SHEET BOARD MEETING DATE: January 15, 2018 AGENDA CATEGORY: Public Hearing DATE OF AGENDA SHEET: January 8, 2018 PREPARED AND PRESENTED BY: Theresa Wagenman SUMMARY: SUBJECT: 2018 First Supplemental Budget and Appropriation Report In accordance with C.R.S and Garfield County Resolution No , a change to the 2018 approved budget and appropriated funds is requested. Changes of note are as follows: Carryforward projects from 2017 include: o Wireless implementation contract with NEO Fiber Inc. $19,500 (General Fund) o CR 214 guardrail project $20,218 (Road & Bridge Fund) o DHS annex security glass replacement capital improvement project $15,000 (Human Services Fund) o Parachute boat ramp project $250,000 (Conservation Trust Fund) o RMBA matching grant $15,000 (Conservation Trust Fund) o Multi task snow removal equipment vehicle $740,000 (Airport Fund) o Colorado State University air monitoring services $75,000 (Oil & Gas Mitigation Fund) o Sheriff s Office jail remodel $798,704 (Capital Fund) o Attorney s Office floor remodel $28,500 (Capital Fund) o Timekeeping and Leave Management software implementation $14,840 (Capital Fund) o Replacement of County phone routers $350,000 (Capital Fund) o Fairgrounds card/badge access $75,000 (Capital Fund) o Lookout Mountain remote communications tower and generator replacement $500,000 (Capital Fund) o Communications video equipment upgrade $15,500 (Capital Fund) New requests include $5,000 to the Sheriff s Office in the General Fund to offset the negative balance entered in error during the annual budget process, and $4,000 in the Commissary Fund to correct an entry made in error during the annual budget process. The Fairgrounds partially replaced the arena s exterior doors in 2017 allowing the County to return $20,000 back to the Capital Fund reserves in On January 8, 2018 the Board approved an additional $8,000 to the Parachute/Battlement Mesa Parks & Recreation District for their proposed trail project Further details and the requested supplement in its entirety are attached in Exhibit A. REQUESTED BOARD ACTION: Consider approval of supplement #1 to the 2018 approved budget as presented in Exhibit A, with an increase in supplemental expenditures of $2,599,262.

2 STATE OF COLORADO ) ) ss. COUNTY OF GARFIELD ) At a regular meeting of the Board of County Commissioners for Garfield County, Colorado, held at the Garfield County Administration Building in Glenwood Springs on Monday, the 15 th of January, 2018 there were present: John Martin Mike Samson Tom Jankovsky Kevin Batchelder Tari Williams Jean Alberico, Commissioner, Chairman, Commissioner, Chair Pro Tem, Commissioner, County Manager, County Attorney, Clerk of the Board RESOLUTION 2018 When the following proceedings, among others were had and done, to wit: A RESOLUTION CONCERNED WITH THE FIRST AMENDMENT TO THE 2018 BUDGET AND THE FIRST AMENDED APPROPRIATION OF FUNDS. WHEREAS, Garfield County, Colorado, is a legal and political subdivision of the State of Colorado, for which the Board of County Commissioners is authorized to act; and WHEREAS, the Board of County Commissioners of Garfield County is required to adopt budgets and make appropriations, pursuant to Sections , , and (2), C.R.S., as amended; and WHEREAS, pursuant to statute, the Board of County Commissioners of Garfield County adopted the 2018 budget and appropriated funds for the fiscal year 2018 by way of Resolution No ; and WHEREAS, Section , C.R.S., as amended, details the information requisite to supplemental budgets and appropriations; and WHEREAS, Garfield County has determined that the FIRST amendment to the 2018 budget and the FIRST amended appropriation of funds are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as Amendment One: The Taxpayer s Bill of Rights, and, WHEREAS, the Notice of Public Hearing for the availability of and adoption of the FIRST amendment to the 2018 budget and the FIRST amended appropriation of funds has been fully published for one time in a newspaper having general circulation within the territorial limits of the County of Garfield, State of Colorado, pursuant to Section , C.R.S., as amended; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF GARFIELD, STATE OF COLORADO, (hereinafter BOCC) AS FOLLOWS: 1. The BOCC hereby adopts the FIRST amendment to the budget for 2018 for the specific purposes, functions, restrictions and amounts, as set forth in the 2018 FIRST Supplemental Budget and Appropriation Report attached hereto and incorporated herein by this reference as Exhibit A. The BOCC specifically adopts each 1

3 line item associated with personnel costs and approve the remainder on a bottom line basis for each department, office, and official, as designated by specific and individually numbered and titled lines in Exhibit A. Pursuant to the provisions of Section (2) (a), C.R.S., as amended, such specific line item amounts shall be binding budgeted amounts for each respective office, department, the BOCC or any other spending agency subject to the provision of Exhibit A. 2. The BOCC hereby appropriates funds pursuant to the provisions of Sections , , and , C.R.S., as amended, in the amounts set forth for each specific and individually titled and numbered line item contained in Exhibit A. No expenditure by any officer, employee, department, agency, or official shall exceed amounts set forth for appropriation by those line items under the provisions of Section , C.R.S., as amended, unless authorized by the BOCC as provided in Sections and , C.R.S., as amended. 3. The adopted FIRST amendment to the 2018 budget and the adopted FIRST amended appropriation of funds, as set forth above in paragraphs 1 and 2, are accomplished pursuant to each individually titled and numbered line item in Exhibit A. In no event shall any County office, department, commission, board, employee, or spending agency expend or contract to expend any money, or incur any liability, or enter into any contract which involves the expenditure of monies for any purpose for which provision is made in the Resolution, which is in excess of the amounts appropriated or budgeted as set forth in this Resolution. (See Sections and (2), C.R.S., as amended.) Any alteration to the line item amounts for budgeting and appropriation set forth in Exhibit A requiring supplemental appropriation or transfer of appropriated monies between funds, spending agencies, departments or line items shall be accomplished solely and exclusively under the provisions of Section , C.R.S., as amended and other applicable law. 4. The Garfield County Budget Officer is hereby directed to transmit a copy of this Resolution to the Garfield County Treasurer. 5. The Garfield County Budget Officer is hereby directed to transmit a copy of this Resolution to all affected spending agencies. 6. The Garfield County Budget Officer is hereby directed to transmit a copy of this Resolution to Garfield County s Chief Accountant as the person responsible for preparing warrants and/or orders for payment of money. 7. The Garfield County Budget Officer is hereby directed to transmit a certified copy of this Resolution to the State of Colorado, Division of Local Government, Department of Local Affairs as required by Section (2) (c), C.R.S., as amended. 2

4 Dated this day of, ATTEST: BOARD OF COUNTY COMMISSIONERS OF GARFIELD COUNTY, COLORADO By: Clerk of the Board Chairperson Upon motion duly made and seconded the foregoing Resolution was adopted by the following vote: Commissioner Chairperson John Martin Commissioner Tom Jankovsky Commissioner Mike Samson AYE NAY ABSENT AYE NAY ABSENT AYE NAY ABSENT STATE OF COLORADO ) ) ss. COUNTY OF GARFIELD ) I, Jean Alberico, County Clerk and ex-officio Clerk of the Board of County Commissioners in and for the County and State aforesaid do hereby certify that the annexed and foregoing Resolution is truly copied from the Records of the Proceedings of the Board of County Commissioners for said Garfield County, now in my office. IN WITNESS WHEREOF, I have hereunto set my hand an affixed the seal of said County, at Glenwood Springs, this day of, A.D County Clerk and ex-officio Clerk of The Board of County Commissioners 3

5 January 15, 2018 SUPPLEMENT #1 EXHIBIT A 2018 APPROVED BUDGET Prior approvals/discussion by Board Carry forwards from prior year New requests Account Number Department & Account Description Amount Comments 100 GENERAL FUND Cty Mgr, Professional Other 19, c/fwd Wireless implementation contract with Neo Fiber Inc S.O. Patrol, Oper. Supp. Radios 5, , For data entry only: Debits 24, budget had a $5k negative balance entered in error during the budget process 120 ROAD AND BRIDGE FUND R&B Maint, Guardrail 20, c/fwd CR214 guardrail project 20, For data entry only: Debits 20, HUMAN SERVICES FUND DHS Capital, FF&E 15, c/fwd GWS/Rifle DHS Annex security glass replacement 15, For data entry only: Debits 15, CONSERVATION TRUST FUND CTF, Grants 250, c/fwd Town of Parachute's boat ramp CTF, Grants 2017 c/fwd Carbondale's Roaring Fork Mountain Bike Assoc grant 15, match CTF, Grants BOCC agreed to increase the Parachute/BM Park & Rec District 8, trail project from $192k to $200k on Jan. 8, , For data entry only: Debits 273,000

6 126 AIRPORT FUND Airport, Hvy Equip 740, c/fwd Multi Task Snow Removal Equipment Vehicle 740, For data entry only: Debits 740, COMMISSARY FUND Commissary, Office Supplies 4, , budget adjustment from $10k to $14k to correct error entered during annual budget process For data entry only: Debits 4, OIL & GAS MITIGATION FUND Prof Services 75, c/fwd Air monitoring services by Colorado State Univ 75, For data entry only: Debits 75, CAPITAL EXPENDITURES FUND S.O. Jail, Bldg Imp 798, c/fwd S.O.'s Jail Remodel Cty Atty, Bldg Imp 8, c/fwd Cty Atty to refurb 2nd floor vacant space Cty Atty, FF&E 20, c/fwd Cty Atty office space furniture replacement Fin, Software 14, c/fwd Time Keeping and Leave Management Software IT, Computer Equip 35, c/fwd Replace county phone routers FG's, Bldg Imp 75, c/fwd Fairgrounds card/badge access FG's, Bldg Imp (20,000.00) Fairgrounds arena exterior doors partially replaced in Remote Comm, Land Imp 20, c/fwd Lookout Mtn's Generator Remote Comm, Land Imp 480, c/fwd Lookout Mtn's Comm Tower Communications, M&E 2017 c/fwd Communication's Video Equipment by transferring 15, (UAV) Unmanned Aerial Vehicle Budget 1,447, For data entry only: Debits 1,467,544 20,000 Total Supplemental Revenues Total Supplemental Expenditures 2,599, For data entry only: Debits: 2,619,262 : 20,000

7 Garfield County Budget Overview as of 01/15/2018 Revenues Estimated Amended Amended Proj. Fund Bal. Fund Balance Adopted Total Amended Fund Bal. Revenues Expenditures 12/31/2018 as of 01/10/18 Fund Budget Amendment #1 Budget 1/1/2017 * 100 GENERAL FUND 45,431,669 45,431,669 33,776,671 45,431,669 53,422,183 25,786,157 33,755, PUBLIC HEALTH FUND 2,903,822 2,903,822 3,237,098 2,903,822 3,584,365 2,556,555 3,237, ROAD & BRIDGE FUND 7,115,600 7,115,600 28,744,978 7,115,600 14,189,623 21,670,955 28,745, HUMAN SERVICES FUND 17,371,703 17,371,703 17,694,655 17,371,703 20,184,306 14,882,052 17,694, COMMUNITY EVENTS FUND 791, , , , ,353 1,112, , CONSERVATION TRUST FUND 200, , , , , , , EMERGENCY RESERVE FUND 500, ,000 3,018, , ,000 3,018,434 3,018, AIRPORT FUND 1,883,618 1,883,618 2,339,668 1,883,618 3,785, ,795 2,339, CLERK & RECORDER EFTF FUND 14,015 14,015 38,810 14,015 21,100 31,725 38, TRAFFIC IMPACT FUND 165, , , , , , LIVESTOCK AUCTION FUND 603, ,000 36, , ,000 36,941 36, COMMISSARY FUND 104, ,000 53, , ,000 53,329 53, RETIREMENT FUND 1,558,011 1,558,011 3,438,780 1,558,011 1,247,606 3,749,185 3,438, OIL & GAS MITIGATION FUND 12,455,854 75,000 12,380,854 12,455, GARFIELD COUNTY GRANT FUND 99,053 99,053 99, CAPITAL EXPENDITURES FUND 6,363,710 6,363,710 3,946,005 6,363,710 4,788,102 5,521,613 3,946, TRAVELER'S HIGHLAND PID 25,000 25,000 98,299 25,000 27,440 95,859 98, SOLID WASTE DISPOSAL FUND 1,723,000 1,723,000 5,782,428 1,723,000 2,107,877 5,397,551 5,782, MOTOR POOL FUND 1,828,198 1,828,198 4,939,420 1,828,198 1,622,248 5,145,370 4,939,420 FUND TOTALS 88,582,419 88,582, ,354,349 88,582, ,432, ,504, ,334,717 Expenditures Fund Adopted Budget Amendment #1 Total Amended Budget 100 GENERAL FUND 53,397,683 24,500 53,422, PUBLIC HEALTH FUND 3,584,365 3,584, ROAD & BRIDGE FUND 14,169,405 20,218 14,189, HUMAN SERVICES FUND 20,169,306 15,000 20,184, COMMUNITY EVENTS FUND 675, , CONSERVATION TRUST FUND 222, , , EMERGENCY RESERVE FUND 500, , AIRPORT FUND 3,045, ,000 3,785, CLERK & RECORDER EFTF FUND 21,100 21, TRAFFIC IMPACT FUND 129 LIVESTOCK AUCTION FUND 603, , COMMISSARY FUND 100,000 4, , RETIREMENT FUND 1,247,606 1,247, OIL & GAS MITIGATION FUND 75,000 75, GARFIELD COUNTY GRANT FUND 150 CAPITAL EXPENDITURES FUND 3,340,558 1,447,544 4,788, TRAVELER'S HIGHLAND PID 27,440 27, SOLID WASTE DISPOSAL FUND 2,107,877 2,107, MOTOR POOL FUND 1,622,248 1,622,248 FUND TOTALS 104,833,432 2,599, ,432,694