AGENDA SHEET. BOARD MEETING DATE: September 17, DATE OF AGENDA SHEET: September 10, 2018

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1 AGENDA SHEET BOARD MEETING DATE: September 17, 2018 AGENDA CATEGORY: Public Hearing DATE OF AGENDA SHEET: September 10, 2018 PREPARED AND PRESENTED BY: Theresa Wagenman SUMMARY: SUBJECT: 2018 Fifth Supplemental Budget and Appropriation Report In accordance with C.R.S and Garfield County Resolution No , a change to the 2018 approved budget and appropriated funds is requested. Changes of note are as follows: In April 2018 the BOCC approved two additional temporary positions for the Community Development department to be paid from vacancy savings and processed through the County's payroll. Those temporary positions were unsuccessful and the department is needing to hire temp services through a temp agency. The budget policy does not allow for a budget transfer between wage and operating line items. This supplemental requests formal approval to reduce the appropriated wage budget in the planning sub-department as a result of vacancy savings and increase the department's operating budget for professional services to accommodate the temp services. The net request is zero. The Criminal Justice (CJS) department held the quarterly conference for the Colorado Association of Community Corrections Board (CACCB). The CJS department paid for the expenses up front and later received reimbursement from the CACCB. The net request is zero. On September 10, 2018 the BOCC approved additional funds for the CJS department totaling $8,950 to cover the cost of a required software upgrade, and card reader and new carpet for the Glenwood Springs office remodel. On August 6, 2018 the BOCC approved additional funds totaling $9,000 to cover Clerk & Recorder printing and binding costs related to the upcoming election. Public Health received an increase to the State air monitoring contract for ARS and lab testing to cover related expenditures. The net request is zero. Public Health received an increase in funding from the CDPHE oral health program to pay for related expenditures. The net request is zero. Public Health received an increase in WIC funding from CDPHE to pay for related expenditures. The net request is zero. Public Health is requesting an increase to air monitoring services related to the Battlement Mesa air quality study. Funds totaling $16,736 will be pulled from unspent URSA contributions from 2017, which were not carried forward in the January 2018 supplement. On August 13, 2018 the BOCC approved a transfer of TSA offsite road improvement fees and interest collected in 2017 to reimburse Road & Bridge for work performed in the various Traffic Study areas. The net request is zero. On September 4, 2018 the BOCC approved additional funds totaling $55,000 for diesel due to price increases and increased usage at the various County fuel islands. On September 4, 2018 the BOCC approved additional funds totaling $85,000 for gasoline due to price increases and increased usage at the various County fuel islands.

2 The BOCC approved the Center of Excellence lease request for a UAV test facility at the Rifle Airport. Funding approved for the design and construction of the UAV test facility is $385,000. The Livestock Auction Fund had an increase in revenues and expenditures due to higher add-ons at this year s event. The net request is zero. Further details and the requested supplement in its entirety are attached in Exhibit A. REQUESTED BOARD ACTION: Consider approval of supplement #5 to the 2018 approved budget as presented in Exhibit A, with an increase in supplemental revenues of $339,723 and an increase in supplemental expenditures of $899,409.

3 STATE OF COLORADO ) ) ss. COUNTY OF GARFIELD ) At a regular meeting of the Board of County Commissioners for Garfield County, Colorado, held at the Garfield County Administration Building in Glenwood Springs on Monday, the 17 th of September, 2018 there were present: John Martin Mike Samson Tom Jankovsky Kevin Batchelder Tari Williams Jean Alberico, Commissioner, Chairman, Commissioner, Chair Pro Tem, Commissioner, County Manager, County Attorney, Clerk of the Board RESOLUTION 2018 When the following proceedings, among others were had and done, to wit: A RESOLUTION CONCERNED WITH THE FIFTH AMENDMENT TO THE 2018 BUDGET AND THE FIFTH AMENDED APPROPRIATION OF FUNDS. WHEREAS, Garfield County, Colorado, is a legal and political subdivision of the State of Colorado, for which the Board of County Commissioners is authorized to act; and WHEREAS, the Board of County Commissioners of Garfield County is required to adopt budgets and make appropriations, pursuant to Sections , , and (2), C.R.S., as amended; and WHEREAS, pursuant to statute, the Board of County Commissioners of Garfield County adopted the 2018 budget and appropriated funds for the fiscal year 2018 by way of Resolution No ; and WHEREAS, Section , C.R.S., as amended, details the information requisite to supplemental budgets and appropriations; and WHEREAS, Garfield County has determined that the FIFTH amendment to the 2018 budget and the FIFTH amended appropriation of funds are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as One: The Taxpayer s Bill of Rights, and, WHEREAS, the Notice of Public Hearing for the availability of and adoption of the FIFTH amendment to the 2018 budget and the FIFTH amended appropriation of funds has been fully published for one time in a newspaper having general circulation within the territorial limits of the County of Garfield, State of Colorado, pursuant to Section , C.R.S., as amended; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF GARFIELD, STATE OF COLORADO, (hereinafter BOCC) AS FOLLOWS: 1. The BOCC hereby adopts the FIFTH amendment to the budget for 2018 for the specific purposes, functions, restrictions and amounts, as set forth in the 2018 FIFTH Supplemental Budget and Appropriation Report attached hereto and incorporated herein by this reference as Exhibit A. The BOCC specifically adopts each 1

4 line item associated with personnel costs and approve the remainder on a bottom line basis for each department, office, and official, as designated by specific and individually numbered and titled lines in Exhibit A. Pursuant to the provisions of Section (2) (a), C.R.S., as amended, such specific line item amounts shall be binding budgeted amounts for each respective office, department, the BOCC or any other spending agency subject to the provision of Exhibit A. 2. The BOCC hereby appropriates funds pursuant to the provisions of Sections , , and , C.R.S., as amended, in the amounts set forth for each specific and individually titled and numbered line item contained in Exhibit A. No expenditure by any officer, employee, department, agency, or official shall exceed amounts set forth for appropriation by those line items under the provisions of Section , C.R.S., as amended, unless authorized by the BOCC as provided in Sections and , C.R.S., as amended. 3. The adopted FIFTH amendment to the 2018 budget and the adopted FIFTH amended appropriation of funds, as set forth above in paragraphs 1 and 2, are accomplished pursuant to each individually titled and numbered line item in Exhibit A. In no event shall any County office, department, commission, board, employee, or spending agency expend or contract to expend any money, or incur any liability, or enter into any contract which involves the expenditure of monies for any purpose for which provision is made in the Resolution, which is in excess of the amounts appropriated or budgeted as set forth in this Resolution. (See Sections and (2), C.R.S., as amended.) Any alteration to the line item amounts for budgeting and appropriation set forth in Exhibit A requiring supplemental appropriation or transfer of appropriated monies between funds, spending agencies, departments or line items shall be accomplished solely and exclusively under the provisions of Section , C.R.S., as amended and other applicable law. 4. The Garfield County Budget Officer is hereby directed to transmit a copy of this Resolution to the Garfield County Treasurer. 5. The Garfield County Budget Officer is hereby directed to transmit a copy of this Resolution to all affected spending agencies. 6. The Garfield County Budget Officer is hereby directed to transmit a copy of this Resolution to Garfield County s Chief Accountant as the person responsible for preparing warrants and/or orders for payment of money. 7. The Garfield County Budget Officer is hereby directed to transmit a certified copy of this Resolution to the State of Colorado, Division of Local Government, Department of Local Affairs as required by Section (2) (c), C.R.S., as amended. 2

5 Dated this day of, ATTEST: BOARD OF COUNTY COMMISSIONERS OF GARFIELD COUNTY, COLORADO By: Clerk of the Board Chairperson Upon motion duly made and seconded the foregoing Resolution was adopted by the following vote: Commissioner Chairperson John Martin Commissioner Tom Jankovsky Commissioner Mike Samson AYE NAY ABSENT AYE NAY ABSENT AYE NAY ABSENT STATE OF COLORADO ) ) ss. COUNTY OF GARFIELD ) I, Jean Alberico, County Clerk and ex-officio Clerk of the Board of County Commissioners in and for the County and State aforesaid do hereby certify that the annexed and foregoing Resolution is truly copied from the Records of the Proceedings of the Board of County Commissioners for said Garfield County, now in my office. IN WITNESS WHEREOF, I have hereunto set my hand an affixed the seal of said County, at Glenwood Springs, this day of, A.D County Clerk and ex-officio Clerk of The Board of County Commissioners 3

6 September 17, 2018 SUPPLEMENT #5 EXHIBIT A 2018 APPROVED BUDGET Prior approvals/discussion by Board Carry forwards from prior year New requests Account Number Department & Account Description Amount Comments 100 GENERAL FUND Revenues: Criminal Justice, Other Revenue 3, , Clerk & Recorder, Election Printing 9, The Criminal Justice (CJS) department held the quarterly conference for the Colorado Association of Community Corrections Board (CACCB). The CJS department paid for the expenses up front and the CACCB reimbursed the County (see related expense below). On August 6, 2018 the BOCC approved additional funds to cover printing and binding costs related to the upcoming election Building & Planning, Wages (12,000.00) Building & Planning, Professional Services 12, Criminal Justice, Software On September 10, 2018 the BOCC approved additional funds to 5, cover the cost of a required software upgrade. On September 10, 2018 the BOCC approved additional funds to Criminal Justice, Repair & Maintenance 3, cover the cost of a card reader and new carpet for the GWS office remodel Criminal Justice, Administrative Services 3, The Criminal Justice (CJS) department held the quarterly conference for the Colorado Association of Community Corrections Board (CACCB). The CJS department paid for the expenses up front and the CACCB reimbursed the County (see related revenue above). 21, For data entry only: Debits $36, $12, In April the BOCC approved two additional temporary positions to be paid from vacancy savings and processed through the County's payroll. Those temporary positions were unsuccessful and the department is needing to hire temp services through a temp agency. The budget policy does not allow for a budget transfer between wage and operating line items. This supplemental requests formal approval to reduce the appropriated wage budget in the planning sub department as a result of vacancy savings and increase the department's operating budget for professional services to accommodate the temp services. 119 PUBLIC HEALTH FUND Revenues: Public Health, State Grant 40, Increase to State air monitoring contract for ARS and lab testing expenditures Public Health, State Grant 5, Increase in funding from the CDPHE oral health program Public Health, Federal Grant 7, Increase in WIC funding from CDPHE. 53, Increase to State air monitoring contract for ARS and lab testing Public Health, Professional Services 40, expenditures Public Health, Professional Services 16, Public Health, Professional Services (Other) 3, Increase to air monitoring services related to the Battlement Mesa air quality studying. Funding will be pulled from unspent URSA contributions from 2017, which were not carried forward in the January 2018 supplement. Increase in funding from the CDPHE oral health program to pay for dental program.

7 Increase in funding from the CDPHE oral health program to pay for Public Health, Training 2, dental program. Increase in WIC funding from CDPHE to pay for WIC program Public Health, Advertising 5, expenses. Increase in WIC funding from CDPHE to pay for WIC program Public Health, Computer Equipment 2, expenses. 70, For data entry only: Debits $123, ROAD AND BRIDGE FUND Revenues: Road & Bridge, Interfund Transfer in 232, , Road & Bridge, Diesel 55, , For data entry only: Debits $287, On August 13, 2018 the BOCC approved a transfer of TSA offsite road improvement fees and interest collected in 2017 to reimburse Road & Bridge for work performed in the various Traffic Study areas. On September 4, 2018 the BOCC approved additional funding for diesel due to price increases and increased usage at the various County fuel islands. 126 AIRPORT FUND Airport, Buildings 385, , For data entry only: Debits $385, The BOCC approved the Center of Excellence lease request for a UAV test facility at the Rifle Airport. 128 TRAFFIC STUDY AREA FUND Traffic Impact, Interfund Transfer out 232, , For data entry only: Debits $232, On August 13, 2018 the BOCC approved a transfer of TSA offsite road improvement fees and interest collected in 2017 to reimburse Road & Bridge for work performed in the various Traffic Study areas. 129 LIVESTOCK AUCTION FUND Revenues: Livestock Auction, Charges and Fees 50, , Livestock Auction, 4H Payout 50, , For data entry only: Debits $100, Increased revenues and related expenditures due to higher addons at the annual livestock auction event. Increased revenues and related expenditures due to higher addons at the annual livestock auction event. 210 MOTOR POOL FUND Motor Pool, Gasoline 85, , For data entry only: Debits $85, On September 4, 2018 the BOCC approved additional funding for gasoline due to price increases and increased usage at the various County fuel islands.

8 Total Supplemental Revenues 339, Total Supplemental Expenditures 899, For Data Entry Only: Debits $1,251, $12, Board Approval Date: Monday, September 17, 2018 Journal No.: Finance Director Initials: 2nd Approval Initials: TW Date: Entered by:

9 Garfield County Budget Overview as of 9/17/2018 Revenues Fund Bal. Amended Amended Proj. Fund Bal. *Fund Bal. Adopted Total Amended 1/1/2018 Revenues Expenditures 12/31/2018 as of 9/11/2018 Fund Budget #1 # 2 # 3 # 4 # 5 Budget 100 GENERAL FUND 45,431,669 5,034 3,312 45,440,015 33,776,671 45,440,015 54,117,765 25,098,921 37,145, PUBLIC HEALTH FUND 2,903,822 53,477 2,957,299 3,237,098 2,957,299 3,654,578 2,539,819 3,629, ROAD & BRIDGE FUND 7,115,600 14, ,934 7,363,200 28,744,978 7,363,200 14,634,489 21,473,690 27,942, HUMAN SERVICES FUND 17,371,703 17,371,703 17,694,655 17,371,703 20,184,306 14,882,052 16,413, COMMUNITY EVENTS FUND 791,900 8, , , , ,853 1,098,083 1,098, CONSERVATION TRUST FUND 200, , , , ,500 83, , EMERGENCY RESERVE FUND 500, ,000 3,018, , ,000 3,018,434 3,483, AIRPORT FUND 1,883, ,000 2,483,618 2,339,668 2,483,618 4,821,114 2,172 2,586, CLERK & RECORDER EFTF FUND 14,015 14,015 38,810 14,015 21,100 31,725 39, TRAFFIC IMPACT FUND 165, , , , , , , LIVESTOCK AUCTION FUND 603,000 50, ,000 36, , ,000 36, , COMMISSARY FUND 104, ,000 53, , ,000 53,329 53, RETIREMENT FUND 1,558,011 1,558,011 3,438,780 1,558,011 1,247,606 3,749,185 4,075, OIL & GAS MITIGATION FUND 12,455,854 75,000 12,380,854 9,302, GARFIELD COUNTY GRANT FUND 99,053 99,053 99, CAPITAL EXPENDITURES FUND 6,363, ,398 6,785,108 3,946,005 6,785,108 5,487,303 5,243,810 6,985, TRAVELER'S HIGHLAND PID 25,000 25,000 98,299 25,000 27,440 95,859 96, SOLID WASTE DISPOSAL FUND 1,723,000 1,723,000 5,782,428 1,723,000 2,107,877 5,397,551 5,371, MOTOR POOL FUND 1,828,198 1,828,198 4,939,420 1,828,198 1,707,248 5,060,370 4,839,536 FUND TOTALS 88,582,419 13,534 1,036, ,723 89,971, ,354,349 89,971, ,818, ,507, ,726,026 Expenditures Fund Adopted Budget #1 # 2 # 3 # 4 # 5 Total Amended Budget 100 GENERAL FUND 53,397, ,986 50, , ,000 21,262 54,117, PUBLIC HEALTH FUND 3,584,365 70,213 3,654, ROAD & BRIDGE FUND 14,169,405 20, ,000 (10,134) 55,000 14,634, HUMAN SERVICES FUND 20,169,306 15,000 20,184, COMMUNITY EVENTS FUND 675,353 8,500 14, , CONSERVATION TRUST FUND 222, ,000 49, , EMERGENCY RESERVE FUND 500, , AIRPORT FUND 3,045, , , ,000 4,821, CLERK & RECORDER EFTF FUND 21,100 21, TRAFFIC IMPACT FUND 232, , LIVESTOCK AUCTION FUND 603,000 50, , COMMISSARY FUND 100,000 4, , RETIREMENT FUND 1,247,606 1,247, OIL & GAS MITIGATION FUND 75,000 3,300,000 (3,300,000) 75, GARFIELD COUNTY GRANT FUND 150 CAPITAL EXPENDITURES FUND 3,340,558 1,447, ,796 25,405 5,487, TRAVELER'S HIGHLAND PID 27,440 27, SOLID WASTE DISPOSAL FUND 2,107,877 2,107, MOTOR POOL FUND 1,622,248 85,000 1,707,248 FUND TOTALS 104,833,432 2,792,748 3,758,534 (1,790,915) 324, , ,818,113