CITY COUNCIL MEETING MINUTES Tuesday, September 6, :00 p.m.

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1 CITY COUNCIL MEETING MINUTES Tuesday, September 6, :00 p.m. 1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson and Bob Christians; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, City Clerk Kris Linquist, Public Works Superintendent Gary Peters, and HR/Communications Coordinator Cassandra Tabor; Consultants: City Attorney Andrew Biggerstaff, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. Absent: None c) Approval of Agenda Community Development Director Abel requested to remove items 6c) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 4925 Minneapolis Avenue and 6d) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 5310 Eastview Avenue from the agenda at the request of the Applicant. Motion by Christians, seconded by Mortenson to approve the agenda with the removal of Items 6c) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 4925 Minneapolis Avenue and 6d) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 5310 Eastview Avenue. 2) Special Presentations a) Swearing In of Police Officer Justin Thompson Chief Falls overviewed Officer Justin Thompson s credentials. Mayor Whalen swore in Officer Justin Thompson b) 2017 Budget Finance Director Grimm overviewed the proposed 2017 Budget and Levy. 3) Persons to Be Heard None 4) Consent Agenda a) Approve Work Session Meeting Minutes from August 15, 2016 b) Approve Regular Meeting Minutes from August 15, 2016 c) Res. No Approve Claims d) Res. No Approve Front Yard Setback Variance for Ronning at 9390 County Minnetrista City Council Minutes September 6, 2016 Page 1 of 6

2 Road 26 e) Res. No Approve Simple Subdivision for Reinhart at 630 & 680 Game Farm Road f) Res. No Approve Simple Subdivision for Reinhart & Casaus at 630 Game Farm Road & 7155 County Road 26. g) Res. No Approve John Molin to interim Building Official Motion by Vanderlinde, seconded by Christians to approve the Consent Agenda as presented. 5) Public Hearings a) Halstead Drive Improvement Project (City Project 01-16) City Engineer Hornby presented the Staff Report found in the City Council packet dated September 6, He overviewed the proposed public improvements to Halstead Drive. Highlights include: Council received the Feasibility Report for the Halstead Drive Street Improvement Project and called for a public hearing. The improvement would include the reconstruction of Halstead Drive from Highland Road to approximately 200 feet west of Lakeside Drive. The improvement would also include reclamation of the roadway pavement on Farmhill Drive and Farmhill Circle. The city hosted two public informational meetings on May 10, 2016 and August 16, The probable project cost is $3,606,000. Proposed special assessments are $14,818.49/unit for Halstead Drive Properties, $11,113.87/unit for Farmhill Drive/Circle Properties. New water service construction amount will be $3,374.80/unit Two residents have requested their properties be removed from the assessment roll. Mayor Whalen questioned if the city would get more Municipal State Aid (MSA) funds for Hornby stated yes the city would and the council could so choose to use it for this project. There was discussion about reclamation versus reconstruction for Farmhill. Mayor Whalen opened the public hearing at 7:33 p.m. Rick Buss, 3915 Farmhill Drive had question about redoing Farmhill Circle since it has already been torn up when the pipeline went through and is being fixed. Mike Eder, 7535 Halstead Drive really wants Halstead Drive paved. Raymond Berg, 3975 Farmhill Drive concerned about traffic and the expense to Farmhill residents. Minnetrista City Council Minutes September 6, 2016 Page 2 of 6

3 Wade Clarke, 7250 Halstead Drive questioned if the road could be done at 24 feet wide and still qualify for MSA. He also requested as small of assessment as possible. George Norling, 8300 Halstead Drive questioned the existing powerlines and if service was going to be buried. He also had comments about the wetlands by Highland Rd. Josh Sebasky, 7515 Halstead Drive concerned with the assessments. He would rather have the road done correctly with the wider road and decent shoulders. Mayor Whalen closed the public hearing at 8:03 p.m. There was discussion about deferment of assessments for parcels that could possibly be subdivided at a later date. Thoele commented about the proposed paving of Farmhill Circle that will be done by contractor that put in new watermain. Hornby stated that if state monies are used for this project then the city has to follow state standards for the roadway. Motion by Thoele, seconded by Christians to order the project and authorize staff to prepare plans and specifications for the September 19, 2016 meeting.. 6) Business Items a) 2017 Budget Approvals i) Resolution No Approve 2017 Preliminary Tax Levy Finance Director Grimm overviewed the adoption of 2017 Preliminary Budget outlined in the September 6, 2016 Staff report. The proposed 2.89% levy increase provides for additional funding for roads, equipment and staffing levels to match service needs, as well as capturing growth that has continued to occur within the City. The total gross levy as included is $4,289,150 and once fiscal disparities are taken off the net levy applied to properties within Minnetrista is $4,173,110. The City s Preliminary levy will have to be certified to the County by the September 30 th deadline. Once the Preliminary Levy is set, it can only stay the same or be reduced. It cannot increase. Motion by Thoele, seconded by Mortenson to Approve Resolution No Adopting Proposed 2016 Tax Levy Collectible in ii) Resolution No Approve Debt Levy at 100% of 2017 Bond Payment Finance Director Grimm overviewed the approval of the debt levy at 100% of 2017 Bond Payments outlined in the September 6, 2016 Staff report. Historically, the City Council has levied for 100% of the next year s bond payments on existing debt issues and then monitor for future budget cycles to see if the change to 105% levy of future bond payments is warranted. Minnetrista City Council Minutes September 6, 2016 Page 3 of 6

4 Motion by Mortenson, seconded by Vanderlinde to Approve Resolution No Adopting a Debt Levy for 100% of 2017 Bond Payments on existing debt instead of the statutory allowed 105% of 2017 bond payments. iii) Approve Meeting Date for Public Comments on 2017 Levy and Budget Finance Director Grimm is requesting that the Council call for a Public Comment on the 2017 Levy and Budget at its December 5, 2016 Council Meeting at 7:00 p.m. Motion by Mortenson, seconded by Thoele to Set the Public Comment for the 2017 Levy and Budget for the December 5, 2016 Council Meeting at 7:00 p.m. b) Tuxedo Rd/Enchanted Lane Discussion City Engineer Hornby overviewed the possibility of adding Tuxedo Boulevard and Tuxedo Road to the 2017 Roadway Improvement project with Enchanted Lane. Highlights include: More than 75% of Tuxedo Boulevard and Tuxedo Road have the lowest projected PMP rating. The roadways would be a candidate for reconstruction or reclamation. The potential pre-feasibility report costs for Tuxedo Boulevard and Tuxedo Road reclamation improvement to be $450,000 with a possible property assessment of $6,500 to $7,000 per parcel. The total projected project cost for both Tuxedo and Enchanted would be $800,000. Christians asked if Tuxedo Road had been reclaimed in the last 20 years. Hornby stated that it had not been. There was some discussion about Grand View Avenue. Hornby stated that the next step would be to hold a public informational meeting once it is determined that Tuxedo Road will be included in the Enchanted Lane Project. Motion by Christians, seconded by Vanderlinde to include Tuxedo Road in the Enchanted Lane Project. Thoele commented that the Pavement Management Plan was done in 2012 and didn t see the need to have it done again for $20,000. Barone commented that a lot has changed in the last four years and the plan from 2012 was a working document. Peters commented that it s important to have an updated Management Plan to work with. c) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 4925 Minneapolis Avenue This item was removed from the agenda at the request of the Applicant. Minnetrista City Council Minutes September 6, 2016 Page 4 of 6

5 d) Res No Deny Subdivision with Variance for Lake West Development, LLC at 5310 Eastview Avenue This item was removed from the agenda at the request of the Applicant. 7) Administrative Items a) Staff Reports i) City Administrator Landscaping done by Public Works at City Hall and Police Department Meeting about shared Fire Services on October 19 ii) Director of Public Safety Citizens Academy deadline September 13, 2016 iii) City Engineer Detour on County Road 19 from West Branch to North Arm Mayor Whalen called for a short break at 9:00 p.m. Meeting reconvened at 9:05 p.m. b) Council Reports i) Mayor Lisa Whalen WeCAN Guns and Hoses NW League Tree Spraying Program ii) Patricia Thoele Commented on proposed subdivision iii) Mark Vanderlinde St. Boni Fire Advisory Board iv) Pam Mortenson Planning Commission Steering Committee Deer Creek Road v) Bob Christians WeCAN Guns and Hoses 8) Closed Session in accordance with MN Statutes 13D.05 subd. 3a for Employee Performance Evaluation Review Motion by Vanderlinde, seconded by Mortenson to adjourn to closed session to discuss Monty Weiland s Employee Performance Evaluation Review pursuant to MN Statutes 13D.05 subd. 3a for Employee Performance Evaluation Review. Minnetrista City Council Minutes September 6, 2016 Page 5 of 6

6 Meeting reconvened at 10:20 p.m. 9) Adjournment Motion by Vanderlinde, seconded by Christians to adjourn the meeting at 10:20 p.m. Respectfully submitted, Kris Linquist City Clerk Minnetrista City Council Minutes September 6, 2016 Page 6 of 6