CITY OF MINNETRISTA CITY COUNCIL MEETING March 16, 2015

Transcription

1 CITY OF MINNETRISTA CITY COUNCIL MEETING March 16, ) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: Present: City Council: Mayor Lisa Whalen, Bob Christians, Pam Mortenson, Patricia Thoele, Mark Vanderlinde. Staff: City Administrator Mike Barone, Community Development Director David Abel, Finance Director Brian Grimm, and Police Chief Paul Falls; Consultants: City Attorney Ron Batty, Kennedy & Graven; and City Engineer Paul Hornby, WSB Engineering c) Approval of Agenda Motion by Thoele, second by Vanderlinde to approve the agenda as changed Reverse Item 2 and Item 3; Add Item F under Business Items to discuss park planning. 2) Special Presentation a) City Presentation on Water Treatment Barone presented a background on the past and future of water treatment. Highlights included the following: Time to start doing something instead of just talking about it Timeline of last two years discussion of the issue Results of water testing does not exceed primary standards but does exceed secondary standards for iron and manganese Steps residents can take during poor quality periods Review of current water treatment process and proposed completion date Comments from the following residents were received: Pat Maund questioned what the projected increase will be to the water bills. Grimm discussed proposed increases. Maund believed all residents of Minnetrista should pay for this. Batty discussed financing options. Jessica Doming discussed her concerns about drinking the water. She stated it is not safe. She stated something will have to be done on a national level. Barone stated the water looks and smells terrible, but it is safe. He reviewed options for residents in the interim, such as water filters. Crystal Jensen-Barlow discussed her home s water sample with high levels of arsenic. She discussed her concerns about the lack of communication when flushing occurred. Resident discussed his concerns about increased rates and the same awful water. 1

2 Bill Bushnell discussed the use of rental water softener systems to handle water issues. He also questioned any cost savings because his area has good water. Hornby discussed plans to construct what is in the best interests of the City. Mrs. Hughes requested that more information be put on line for residents that is understandable. She had concerns about chlorine in the water and how it will be handled. Whalen reviewed plans for increased communication and creating an list for flushing notifications. Hornby explained the purpose of hydrant flushing. Dave Wilson asked if the new growth would be included in the new systems. Grimm discussed projections for growth over the next few years. Bill Bock discussed his concerns about confidence in communications with the City and the City Council. Roger Von Holtz stated he has the same lack of confidence in communications and the water quality. Andrea Moody discussed concerns about water quality in the northern area of the city. Sylvia Allen asked if everything would be up and running once construction has been completed the end of Hornby discussed the RFP and the scheduling requests for each contractor. A timeline will be known in April. She discussed the good job the current City Council is doing. Todde Barkus discussed water quality and flushing. Resident questioned if there would be any costs for future users. Grimm discussed funding for future residents. Whalen discussed the use of connection fees and other charges. Debbie Miller begged the Council to proceed as quickly as possible so residents can enjoy their homes. Mrs. Hughes commented that her fish were dying from the water. She also asked for technical information. The Council recessed at 8:51 p.m. and reconvened at 9:04 p.m. 3) Persons to be Heard Helmut Ullrich,1675 Chateau Way asked if his request would be approved. It was noted it is an agenda item this evening. Continued Water Treatment Discussion Vanderlinde discussed his concerns about cost estimates and not comparing apples to apples. 4) Consent Agenda 2

3 a) Approve Regular Meeting Minutes from March 2, 2015 bottom of page 4, Thoele made the motion and not Whalen b) Res. No. Approving Claims page 12, Vanderlinde had a question about a payment to WSB. Able reviewed the cost. Motion by Vanderlinde, second by Christians to approve the Consent Agenda as amended. 5) Public Hearings a) Simple Subdivision for a lot line adjustment between 1675 Chateau Way, A- Agriculture Zoning District, PID # & 8490 Squire Lane, A Agriculture Zoning District, PID # Abel presented the staff report dated March 16, Staff is recommending approval. Whalen opened the hearing for public comments. There were none, and the hearing was closed. i) Res. No. Approving a Simple Subdivision for Helmut Ullrich and Kelly Sheehan Motion by Christians, second by Vanderlinde to adopt Res. No. Approving a Simple Subdivision for Helmut Ullrich and Kelly Sheehan. ii) Res. No. Approving Easement Vacation for Public Drainage and Utility Easements Lots 2 and 3, Block 1, Whaletail Woods Motion by Vanderlinde, second by Thoele to adopt Res. No. Approving Easement Vacation for Public Drainage and Utility Easements Lots 2 and 3, Block 1, Whaletail Woods. 6) Business Items a) Res. No. Approving a Conditional Offer of Employment for Adam Hegeholz as Public Works Maintenance Worker Barone reviewed the staff report dated March 16, Motion by Thoele, second by Mortenson to adopt Res. No. Approving a Conditional Offer of Employment for Adam Hegeholz as Public Works Maintenance Worker. b) Res. No. Approving a Conditional Offer of Employment for Jessica Archer as Building Official Barone reviewed the staff report dated March 16, Discussion included the following: Permits will be available at City Hall Pay scale for this position 3

4 Provided vehicle Motion by Christians, second by Vanderlinde to adopt Res. No. Approving a Conditional Offer of Employment for Jessica Archer as Building Official. Motion carried 5-0. c) Res. No. Approving Building Inspection Reciprocal Service Agreement with the City of Victoria Abel reviewed the staff report dated March 16, Highlights included -discussion of how the building inspection service would be handled should the employee be gone. -Victoria is receptive to this proposal. Motion by Christians, second by Mortenson to adopt Res. No. Approving Building Inspection Reciprocal Service Agreement with the City of Victoria. d) Res. No. Approving Professional Services for Program Development and Implementation of the City s MS4 General Permit Abel reviewed the staff report dated March 16, Highlights included: -new permit requirements became law -more documentation required -testing and inspection requirements have increased for Public Works -MPCA will audit cities with prior notification Discussion included the following -training provided -salt application on city streets and possible cost savings -possibility of developing a policy to determine when quotes should be sought Motion by Vanderlinde, second by Thoele to adopt Res. No. Approving Professional Services for Program Development and Implementation of the City s MS4 General Permit not to exceed amount indicated. d) Water Treatment Financing Options Grimm reviewed the staff report dated March 16, A representative of Ehlers was present to discuss financing options. Highlights included: Using market rate GO bonds by competitive sale as the financing tool for this project -20 year bond is recommended Discussion included the following: -kinds of financing used in the past for police and Public Works building -structuring so principal payment is more at the start -review of deadlines for PFA funding and discussion of application process -request for additional information on costs of issuance, reissuance, interim financing Motion by Thoele, second by Vanderlinde to direct staff to apply for PFA funding with a deadline of May 1st. 4

5 e) Master Park Planning This item will be continued to next work session 7) Administrative Items a) Council Reports i) Lisa Whalen Gillespie Center representatives will be attending a meeting in April. Whalen attended a Northwest League meeting. ii) Patricia Thoele Thoele attended a Park Board meeting and updated recent activity at the meeting. iii) Mark Vanderlinde no report iv) Pam Mortenson Spirit of the Lake at next meeting v) Bob Christians trail walk was a success b) Staff Reports Newsletter is at the printer. Labor negotiations will be this week. Speaker system has been installed. Barone thanked Clare Link for being the interim recorder of the minutes. 8) Adjournment Motion by Vanderlinde, second by Mortenson to adjourn the meeting at 10:35 p.m. Respectfully submitted, Clare T. Link Recording Secretary 5