Information on latest happenings, items of interest. To see events posted on the city wide calendar please visit our website.

Transcription

1 FROM THE CITY MANAGER S OFFICE For the week of December 18, 2017 Inside the city Information on latest happenings, items of interest. To see events posted on the city wide calendar please visit our website. Council follow-up Resolution of action items or requests from previous meetings. South Adams County Water & Sanitation District approves pellet softening system implementation On December 13, South Adams County Water & Sanitation District (SACWSD) s Board of Directors considered recommendations of their Hardness Advisory Committee and approved moving forward with the implementation of a pellet softening system. This is a significant investment by SACWSD to improve water quality within Commerce City. See attached letter from SACWSD; the District also will be distributing more information to the public. Replacement of a section of heaved concrete pavement on eastbound 104 th Avenue east of Landmark Drive will now occur in 2018 An annual contract is issued each year to replace heaved sections of concrete pavement. The 2017 project includes the panel in question and the original schedule called for the work to be bid and completed Fall Concurrently, staff was developing plans to install concrete sidewalk on the west side of Quebec Parkway, south of 56 th Avenue. Staff determined that better pricing could possibly be obtained by combining both projects into one bid since they both involve concrete work. Thus, the request for bids was delayed until the plans were finalized for the concrete sidewalk. A Request for Bids was issued December 11, with bids due December 27. The proposed bid schedule shows construction completed within 90 days of Notice to Proceed (approximately mid-april 2018). Capital Improvement Program Update Attached please find the final executive summary for November Correspondence From all of us at Boys & Girls Clubs of Metro Denver to everyone with the City of Commerce City, please know how much your support means to us. Because of you, our Commerce City Club members have bright futures ahead. Please watch this special video message expressing our gratitude: City Council Work Schedule Attached please find the current city council meeting schedule. For more information, contact City Manager Brian McBroom, or Deputy City Managers Troy Smith and Roger Tinklenberg.

2 The District s Mission Statement states that we are dedicated to providing affordable, sustainable water resources including quality water, wastewater and related services to the customers of the District, in a manner that promotes public health, safety and quality of life. Over the last year, the District has utilized multiple methods to seek community input regarding the quality of our drinking water. This included a thorough district-wide statistically valid survey, the formation of a community-based advisory committee to study the issue, and public meetings. Through these processes, it has been made clear to us that the vast majority of our customers do not feel that the water they are being served is of a high enough quality. While our water is safe and healthy to drink, it is hard, containing very high levels of calcium. Hard water has a mineral taste and causes excessive wear on plumbing and appliances. Through this public process, it became clear to the Board that action is needed to be taken to rectify this situation. To that end, on December 13 th, the Board of Directors voted to implement a solution to improve the quality of our water by reducing the hardness. The decision was to move forward with a centralized pellet softening treatment system which will reduce the calcium hardness and scale forming characteristics of the District s water. The project will begin immediately and is expected to take roughly 3 years to complete. The expected cost of this project to the average residential customer is likely to be in the range of $10-12 per month. This cost will be phased in over the next 3 years as the project progresses. In addition, we want to thank many people who invested time and effort in helping come to this decision including the residents of the city who were willing to give their opinions and feedback. We especially want to thank the Hardness Advisory Committee (HAC) for all of their help in arriving at this solution. The HAC was a volunteer group of citizens and business owners from all parts of the city, who met numerous times and looked at multiple hardness remediation options including a rebate program, five different centralized treatment systems, and an option to do nothing. After a thoughtful deliberation process the HAC recommended that the District implement a pellet softening centralized treatment system to address the hardness of the District s water. The Board unanimously accepted their recommendation. The District will now be moving forward with this solution and hopes to have the project completed by the end of If you have further questions, you are encouraged to the District at pelletsoftening@sacwsd.org.

3 City of Commerce City 2K Bond Program Monthly Executive Summary November 2017 Report No K Revenue and Expenses Bond Proceeds Total Bond Limit: $166,000,000 First Bond Issuance 2014: $78,000,000 Second Bond Issuance 2016: $66,000,000 Interest thru 2016: $76,417 Total Bond Funding: $144,076,417 Other Funding: $3,370,253 Expenditures to Date: $98,676, Gross Tax Revenue $11.9M thru October Project Budgets, Commitments and Expenditures Projects 2K Bond Funds Other Funds Total Budget Committed % Commit Expended % Exp Program Level Budgets 4,341,599 4,341, % 0.00% Bison Ridge Recreation Center Recreation Center 44,823,873 5,667 44,829,540 39,005, % 31,685, % Site & Roadway Infrastructure 19,571,737 1,267,947 20,839,684 19,159, % 19,159, % Eagle Pointe Recreation Center Renovation 16,911, ,000 17,380,069 1,350, % 653, % Paradice Island Pool at Pioneer Park 8,649, ,281 9,167,607 9,151, % 9,151, % 3 New Neighborhood Parks Fronterra Nei ghborhood Pa rk 3,389, ,957 3,614,017 3,614, % 3,578, % Turnberry Neighborhood Park 2,258, ,179 2,477,700 2,477, % 2,477, % Villages East Neighborhood Park 2,160, ,222 2,325,952 2,325, % 2,325, % Tower Road Widening 41,970, ,000 42,470,502 33,105, % 29,644, % $0 M Target $11.5 M Total 144,076,417 3,370, ,446, ,189, % 98,676, % Project Status Project Phase Highlights Project Name Bison Ridge Rec Center Infrastructure Bison Ridge Recreation Center Eagle Pointe Rec Center Renovation Paradice Island Pool at Pioneer Park Fronterra Neighborhood Park Turnberry Neighborhood Park Villages East Neighborhood Park Tower Road Widening Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Phase 6 Phase 7 Planning Pre Design & RFP Design Phase completed Phase in progress Phase started this month Const. Bid & Award Construction Acceptance Closeout Open for community use Paradice Island Pool at Pioneer Park 3 New Neighborhood Parks Fronterra Park Turnberry Park Villages East Park Tower Road Widening Final paving Median Landscaping Bison Ridge Recreation Center & Infrastructure Potomac Street and 112 th Ave open to Highway 2 Continued interior construction and exterior enclosure Started Fitness Equipment Procurement Eagle Pointe Recreation Center Renovation Prepared Package 1 GMP Started utility relocation work Continued final design 18 December 2017

4 City of Commerce City 2K Bond Program Report Description Report Number Monthly Executive Summary Issued on the third Monday of the month with status through the end of the previous month (unless otherwise stated) 2K Revenue and Expenses Revenue includes the 1% sales and use tax as well as revenue from 2K facilities such as Paradice Island Pool Expenses include bond debt payments, program management and operation and maintenance of 2K facilities The numbers represented are 2014, 2015 and 2016 actuals. Numbers for 2017 are forecasted. Year to Date Gross Revenue Revenue reporting can lag between 2 to 3 months. The status date for revenue is as noted. Bond Proceeds Total Bond Limit total amount of debt authorized through the 2K bond measure Current 2K Budget budget established to deliver the first five 2K projects First Bond Issuance first sale of bonds in 2014 to fund the program Second Bond Issuance second sale of bonds in 2016 to fund the program Interest thru interest earned on investment of bond proceeds through Total Bond Funding total funding available from 2014 and 2016 bond sales and interest earnings Other Funding Other funding sources applied to 2K projects, this has primarily been in the form of grants Expenditure to date Project expenditures against the bond funding. Expenditures are as current as possible through the reporting period, however some expenditures may lag due to invoice cycles Project Status Matrix of projects and phases for the Capital Infrastructure Projects Program. Gives a quick indicator of what phase a project is in by the color of the box. Gray is a completed phase, blue is a phase in progress, green is a phase started in the current reporting period. Yellow stars indicate a project is open and available for public use Budgets, Commitments and Expenditures 2K Budget - Program and Project budgets were re-baselined as of September 2017 to reflect final costs for completed projects and other approved budget changes, project budgets may continue to be updated through the formal change management process Other Funds Amount of any other funding associated with a project such as grants or reimbursements from other organizations for work done on their behalf in association with a project Total Budget Total of 2K budget plus any other funding for the project Committed The sum of outstanding contracts, purchase orders and actual costs incurred on the project % Committed - Committed dollar amount divided by total budget Expended - Actual costs incurred on the project % Expended - Expended dollar amount divided by total budget Project Phase Highlights A brief list of recently completed activities and upcoming events for each active project

5 City Council Work Schedule Date Item Description Dept. Time December 25, 2017 HOLIDAY - NO MEETING January 1, 2018 HOLIDAY - NO MEETING January 8, 2018 Reports CMO 0:15 DISCUSSION Pres Marijuana Excise Tax Ordinance Discussion FD 0:20 Pres Bison Ridge Recreation Center Alcohol Permit for Rentals PRG 0:30 Pres Financial Overview FD 1:00 Total Meeting Time 1:50 January 15, 2018 HOLIDAY - NO MEETING CMO 0:15 January 22, 2018 Reports CMO 0:15 DISCUSSION Pres Irondale Plan CD 0:45 Pres Public Safety Overview PD 1:00 Total Meeting Time 4:10 January 22, 2018 SPECIAL MEETING EXECUTIVE SESSION City Manager and City Attorney Evaluations 1:30 CONSENT Res RESOLUTION APPROVING CITY 2016 HIGHWAY USER TAX FUND (HUTF) REPORT PW 0:05 Total Meeting Time 1:35 February 5, 2018 Call to Order; Pledge; Audience Intro; Citizen Comm; Minutes; Reports 1:00 REGULAR EXECUTIVE SESSION Municipal Judge Evaluation PROC & RECOGNITION Police Department 2017 National Night Out Award Recognition PD 0: Recognize Newly Appointed Sargeants in the Police Department PD 0:05 CONSENT Ord National Electric Code (1st Reading Dec 18) CD 0:05 PUB HEARING RESOLUTION ORD 1ST READING AN ORDINANCE AMENDING ARTICLE X OF CHAPTER 20 OF THE COMMERCE CITY REVISED Ord 2156 MUNICIPAL CODE TO IMPOSE A VOTER-APPROVED EXCISE TAX ON THE WHOLESALE TRANSFER OF MARIJUANA AND MARIJUANA PRODUCTS TO SUPPORT PUBLIC SAFETY AND MODIFYING THE DEFINITIONS AND ADMINISTRATIVE PROVISIONS CONTAINED HEREIN FD 0:15 PRESENTATION Pres Senior Commission Presentation CM Pres Historical Society Update CMO ADMIN BUSINESS Total Meeting Time 1:30 Page 1 of 2

6 City Council Work Schedule Date Item Description Dept. Time February 12, 2018 Reports CMO 0:15 DISCUSSION Pres New Development Review & Land Use CD 1:00 Total Meeting Time 1:15 February 19, 2018 HOLIDAY - NO MEETING February 26, 2018 Reports CMO 0:15 DISCUSSION Total Meeting Time 0:15 March 5, 2018 Call to Order; Pledge; Audience Intro; Citizen Comm; Minutes; Reports 1:00 REGULAR Executive Session Executive Session Pursuant to CRS (4)(b) for the purpose of receiving legal advice relative to ethics and public official liability laws CA 1: PROC & RECOGNITION CONSENT 0:05 PUB HEARING RESOLUTION ORD 1ST READING PRESENTATION ADMIN BUSINESS 0:15 Total Meeting Time 2:20 Page 2 of 2