FOUNTAIN VIEW HOMEOWNERS ASSOCIATION ANNUAL MEETING FEBRUARY 21, 2016 KIRKENDALL PUBLIC LIBRARY, ANKENY, IOWA

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1 FOUNTAIN VIEW HOMEOWNERS ASSOCIATION ANNUAL MEETING FEBRUARY 21, 2016 KIRKENDALL PUBLIC LIBRARY, ANKENY, IOWA Official Business Minutes: The official annual meeting of the Fountain View Homeowner s association was called to order in the conference room of the Kirkendall Public Library by Board President Todd Hasstedt at 2:30 PM. Twenty four association members were in attendance. The meeting agenda, a 2015 financial recap and a 2016 budget, and a list of 2015 highlights were available as a handout for all members. The meeting began with the introduction of current board members. The current board members are as follows: Board President- Todd Hasstedt Vice President/Social Committee Chair- Laura Erhart (absent, resigned during the year) Treasurer- Kathy Pertzborn Secretary- Victoria Payseur Board Members- Shujing Liu (Communications Committee Chair), Steve Evans (Covenants Committee Chair), Jon Grannis (Fountains Committee Co-Chair), Melvin Ward, Russ Adams (Fountains Committee Co-Chair) and Jared Schmidt (absent). The meeting continued with self-introductions by all association members present. Secretary Vicky Payseur read the minutes of the 2015 annual meeting. There were no additions or corrections and the minutes were approved as presented (motion by Steve Evans; second by Russ Adams). The Financial Recap and Financial Highlights reports were presented by Treasurer Kathy Pertzborn. For the year of 2015: The beginning (2/1/2015) cash balance = $63, Revenues = $34, Operational expenditures = $21, Capital expenditures =$66, The ending (1/31/2016) cash balance = $ 10,020.76

2 The Highlights report included a breakdown of the top 5 budget items in each of the past three years. For 2015, the largest expenditure items were as follows: Rip Rap Replacement $27,825 Fountain Repair/Replacement $25,073 Lake Aerators $12,105 Utilities, Common Ground $ 7,551 Lake Maintenance, algae control $ 4,777 Total $77,330 The 2016 budget of $34,500 was presented. The annual association dues total $34,500 in revenues. The operating expenditure budget includes: $3,500 for office/professional expenditures, $21,000 for lake, common ground, and maintenance expenditures, and $10,000 for general expenses, which include property insurance, and utilities. Shujing Liu made the motion to approve the financial reports. Don Peterson provided the second and the motion was approved unanimously. President Hasstedt noted that the Board tackled numerous projects during the past year. The 2015 FYHOA accomplishments were listed by Melvin Ward: Rip Rap Plants to welcome new neighbors Investigating geese control with the DNR Revised fence covenant language Rip Rap replacement Tree replacement at the creek project New Fountains (a mini and 2 large) Path Repair with all labor provided by FVHOA members Tree trimming at entrance and around path An aeration system installed for algae control. President Hasstedt reported that 360 tons of rip rap was installed during the spring of 2015 at a cost of $27,824. The rip rap should last about 50 years; the original rip rap only lasted about 20 years. A reminder was issued to members to ensure that these rocks are not thrown into the lake by children and others. Some path damage resulted from the rip rap installation due to the unusually warm weather during March. Paving company bids ranged from $7,500 to $30,000 and none was willing to be liable for new damage. A volunteer crew of FVHOA members agreed to do the repair themselves. The repair was done in July 2015 for a total cost of $1,675 with a savings of at least $6-8,000 to the association. Volunteers participating in the path repair included: Steve Faulk,

3 David Godron, Russ Adams, Jared Schmidt, Todd Hasstedt, Nick Hyde, Steve Evans, Andy Smith, Melvin Ward, Jim Weyer, Ernie Gillum, Mike Greaves and Wayne Floerchinger. Aerators/Fountains Jon Grannis reported on the lake maintenance. He noted that an aerator system was installed to put more oxygen into the water and reduce algae bloom. He noted that the dredging issue still needs to be addressed in the near future. Jon reported that 2 new large fountains and one mini fountain were purchased during last year. This was a big project since the fountains were a new brand (Outerbine) and required new boxes. During 2016, it will be necessary to replace the remaining big fountain. Fences/ Covenants Todd noted that the Board had deliberated an issue related to a chain link fence installed by a homeowner during 2015 in direct violation of the covenants. This is an ongoing issue. The Board has been working with legal counsel and the may take legal action. Time during 2015 ran short so this will be an issue for the new 2016 Board to tackle. Todd committed that when the issue is resolved, a communication will be sent to the membership. Invitation to Join the Board President Hasstedt noted that several current Board members are leaving the Board. They are: Shujing Liu, Victoria Payseur, Kathy Pertzborn, and Laura Erhart. Todd is resigning as President, but will continue to serve on the Board. Other Board members continuing into 2016 are: Steve Evans, Jon Grannis, Russ Adams, Melvin Ward, and Jared Schmidt. Todd announced that Greg Gruenwald and Nick Hyde also expressed interest in joining the Board. Todd asked if anyone else was interested in serving. Cindy Sippel volunteered. Nominations were ceased. The continuing board members were re-elected with the addition of Greg, Nick and Cindy. Open Forum Member Discussion: A question arose regarding the number of association properties being rented. Todd responded that we only had one rental property remaining. There is nothing in the covenants that would prevent rental. It was suggested that the Board consider a requirement that association members notify the HOA if their property will be rented. One member asked about painting the path light poles, noting that they are very faded. Todd responded that we want uniformity in color. He will work with homeowners to find appropriate paint that can be used for this purpose.

4 Todd noted that the Board is interested in converting the light bulbs in the path lights from fluorescent to LED over the next several years. A member recommended that FVHOA contact MidAmerican Energy to seek assistance with this conversion. Significant discussion occurred regarding the geese problem. Members are concerned about the impact of the geese wandering into their yards and about the large number of geese on the lake and on the path. Several recommendations were discussed, including: suffocating the geese eggs with oil; renting swans; spraying fox urine; and the gooseenator. The 2016 Board will explore options during the new year. The meeting was adjourned at 3:52pm. Respectfully submitted, Victoria Payseur

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