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1 Date: May 17, 2015 Time: 6:00 pm Location: Steeplechase Pool 2015 Steeplechase Board of Directors Terry Burleson Anville Francis Tony Guinn Keith Lipps Kirk Webster Scott Wilkie Sarah Wolfe Steeplechase Association Inc. A Homeowner Association of Edmond May BOD Monthly Meeting Minutes I. Call To Order Majority of 2015 BOD members present to conduct meeting. Meeting started at 6:04pm. II. Attendance Roll Call and Establishment of HOA BOD Quorum Present 2015 BOD Members- Anville Francis, Tony Guinn, Kirk Webster, Sarah Wolfe, and Keith Lipps (arrived at 6:20pm) Absent BOD Members- Scott Wilkie. Present members of the HOA- Judy Lipps (arrived 6:30pm), Kerry Guinn, Terry and Vicki Simpson III. Previous Month BOD Meeting Minutes Approval a. There was a motion followed by a second to approve the April 2015 BOD monthly meeting minutes. The BOD voted unanimously to approve the minutes. IV. Treasury Report a. General Fund- $77, Rainy Day Fund- $21,341.58, Special Assessment- $46,744.08, Total- $145, b. The association is assessed $25 each month the rainy day fund is below $25,000. There was a motion followed by a second to transfer $3, from the operating account to the rainy day account to keep the account above $25,000. The BOD voted unanimously in favor of the motion. c. Steeplechase insurance has gone up from $4,053 in 2014 to $5,177 in Tony has called but has not talked to our agent. Our insurance statement has a new endorsement listing our neighborhood as Inland Marine. Tony will continue to investigate answers from Trey Wells, our State Farm agent. d. There was a motion followed by a second to approve Blue Door Design to continue website maintenance for $40/month. The BOD voted unanimously in favor of the motion. Welcome Home s quote for website maintenance was $50/month. e. There is still a lot of resistance from N+ in getting our past records. Discussed options for pursuing action or not.

2 f. Kelly Boyd ed Sarah asking if they had paid their HOA dues for Tony checked the records and they have not paid this year. Sarah will respond to Kelly and let her know. V. Grounds Report a. See attached ground report b. Keith asked the board to approve $ to help fix one of the sidewalk panels on the common grounds. Wanda Keeling is splitting the cost to repair the panel. There was a motion followed by a second to approve the funds mentioned above. The board voted unanimously in favor of the motion. VI. Pool Report a. The pool phone is working. The account is with AT&T for $62/month and $82.75 activation fee. Invoices for the phone will go to Crystal at Welcome Home. She will get the invoice to Tony if she does not have the check book by then. b. Tony is working on our credit application with Leslie s Pool Supply so Brian can start ordering chemicals for regular maintenance. c. Sarah is going out of town for opening weekend. Sarah will as Keith to be Brian s contact person while she is gone. d. Pool binders with sign in sheets and pool party reservation sheets are ready. e. We need to put information on website telling people how to reserve the pool for a partydirect people to binder at the pool. f. We discussed how we are going to pay the lifeguards- withhold taxes vs contract labor. BOD decided to get workers comp insurance for $482/yr for four guards and hire the guards as contract labor. Tony and Sarah will work on the contract that the lifeguards will sign. g. Pool permit renewal is due in July. Tony will mail the renewal fee. h. Keith and Terry are going to clean and change the bulbs in the pool fixtures. i. Deck drain around pool needs to be removed, cleaned out, and replaced so water can drain. Sarah will call around this week to get some quotes. VII. Special Projects Report a. United Way has indicated that they are not going to fund Steeplechase. b. Catholic Charities is now interested so Anville and Kirk will work on the application and try to turn it in on Friday. c. We will also pursue an application with Red Cross. VIII. ARB a. Terry Burleson is taking over ARB since Scott Wilkie resigned from his position. b. The homeowners at 3700 River Downs submitted a request to replace fence panels. Terry signed request and Anville will scan it and it back to homeowners. c. Homeowners at 2417 Steeplechase are complaining that ever since the neighbors behind them put in a pool, they have been having drainage issues. They also have a storm sewer line that runs right next to their house. Something might be wrong with the pipeline, but either way, it is a city issue not a BOD issue as it is presented at this time. This complaint was forwarded to us from the previous Steeplechase website. Anville will follow up and ask homeowner to fill out a complaint form if they would like to pursue issue further with the HOA. IX. Social Report a. Garage sales on Saturday went well.

3 b. Easter party pictures are on the website. Sarah will also get pictures of workday from Judy Lipps. c. Topics for the June newsletter include: Thank You s to individuals who have donated their time or resources to the neighborhood, reminder to drive slow, general pool info, reserving pool for party, info for reserving common ground area for sports practices, etc. X. Old Business a. There was a motion followed by a second to approve the Election Policy Amendment written by Anville. The board voted in favor of the motion. XI. New Business a. Pool rental: in the past, only a $25 refundable deposit has been required to rent the pool for a private party. We discussed charging $50 to rent the pool. There was a motion followed by a second to charge $50 to rent the pool for a private party. The board voted unanimously in favor of the motion. b. There was a motion followed by a second to accept the resignation of Scott Wilkie from the 2015 BOD. The board voted unanimously in favor of the motion. Terry will contact Scott to get the ARB binder. c. Neighbors have expressed concern about the deterioration of the trail work that was done last winter. The coating on the trail is coming off because the work was done at the wrong time of year. We don t have a contract or an invoice for the trail work. We have requested records from Hugo Gonzalez previously, but Hugo has never responded. Sarah will try to contact him again concerning the records for the trail work. We will put trail information on the website to address concerns. Kirk will write article and send it out for approval. d. Next BOD meeting is scheduled for June 28 th at 6pm. We moved it from June 21 st due to BOD members traveling and Father s Day. XII. Retire to Executive Session a. There was a motion followed by a second to move to Executive Session. The board voted to approve the motion. XIII. Adjourn from Executive Session at 7:42pm a. Motion followed by a second to make Sarah new pool chair. Board voted unanimously in favor of the motion. b. Adjourn 7:45

4 Steeplechase Association Inc. April 2015 Budget Special Assessment 2014 Ending Balance $46, , Special Assessment Rainy Day Fund 2014 Ending Balance $21, , Rainy Day General Fund 2014 Ending Year Balance $12, , Operating Account 2014 Ending Year Total Balance 2015 Dues 261 x $ $80, $99, , Dues Paid in , Dues Paid in , Total Dues for 2015 General Fund Ending Year Balance Total Income $12, $111, , Total Bank Balance Website $1, Postage $ Management Fees $3, , , Annual Meeting Bank Charges $ Subscriptions $ Lien for Dues $ Total Business $5, $4, $2, Grounds Repair $0.00 1, , Lawn Maintenance $35, , , $2, from 2014 Pond Repairs Grounds Services 1, , $ from 2014 Debris Removal Summer Flowers Shrubs Sprinkler Repair $1, $1, $1, $1, Special Project Water Meter Project $1, , , , Churchill Entrance $1, Amberfield $3, $2, Front Entrance Water Meter Total Grounds $48, $63, $20, Miscellaneous Insurance Premium $500.00' $5, , Taxes $ Publications/Newsletters $ Supplies $ TOTAL HOA $7, $6, $ Pool License $ Pool Management $25, , Pool Phone $ Equipment Pool Repairs 4, $3, , Pool Swim Team $ Pool Resurfacing $0.00 $20,000 Estimate Outdoor Chemical Storage $0.00 $800 Estimate Pool Rental $ TOTAL POOL SOCIAL EXPENSE $28, $27, $2, Easter $ Summer $ Halloween $ TOTAL SOCIAL $1, $ $ I TOTAL EXPENSE $91, $103, $26, For Publication of SteeplechaseEdmond.com Only

5 5/17/2A15 COMMON GROUNDS REPORT FOR MAY Work day was a success. We had 18 excellent volunteers in planting Shrubs &Trees. In the next newsletter we will list the names. 2. The playground timbers were replaced and Travis Stephenson has agreed To pay for adding more pebble rock. Harold Phillips put in new timbers on the East side of the Steeplechase Rd. walking bridge. Thank you Harold. 3. Jim 8~ Jan McKay paid for the 4 trees and 4 shrubs. They also painted the 4 East Entrance lights and did an outstanding job. Linda Reid donated 3 Lilly's on West side of pool and Judy Lipps donated 3 plants. 4. Sprinklers fixed on West Palomino detention pond. 1 fixed the broken line by the playground fixed the broken sprinkler head. 5. Tony Guinn 8~ 1 fixed the relay switch on the East well and a big thanks to Tony for doing this. This saved the association hundreds of dollars. 6. Anville put in the new pump by the new water meter for extra water to help fill the pool. Big thanks to Anville for doing this. (A lot of work). 7. Terry Burleson 8 1 bought 2 new hose reels and 2 new 100 ft. hoses and Installed them on the East 8~ West side of pool. Thanks for all the work Terry. Terry & 1 have done a lot of work at the pool to help Sarah out in Order to get the pool open on 5/23/2015. Sarah has done a lot work in to see that the pool will open on time. I also had Bliss Electric put in a new light in the pool chemical room. 8. Mike Kelley with Integrity Lawns picked up 3 trailer loads of cedar trees That Terry Burleson and 1 cut down had Cherokee plumbing out to get the pool UN winterized and everything works well. t had Scott Wilkie put the fan blades back up. 10. I had a cave in on the new water meter and sprinkler lines were broken. Grooms 8~ pollard fixed the lines and filled in the dirt at no cost Beavers were caught this year compared to 2 last year. Total cost was X The setup fee was $ plus cost of $50.00 per Beaver. Mike Sullivan with Skunk Control did a lot work in trapping these Beavers. 12. Steeplechase neighbors have been taking advantage of the Sidewalk Advantage program. More neighbors need to take advantage of program. 73. Caleb McCaleb the developer of Steeplechase stopped and talked to Anville ~ 1 and complimented how good the neighborhood look. Tha s, Kei Lipps