Homeowner commented how wonderful the community looks despite the Hurricane Irma. Everyone has done a great job about with the clean-up.

Transcription

1 Open Forum: Resident comments: Homeowner questioned about the soffit repairs. Vivian Carvalho provided an overview of the process of obtaining proposal from Seal Tight Roofing Experts for all the damages pertained to Hurricane Irma and waiting for the field report from the Adjuster to provide the information to the Board for their review and consideration. Once the Board reviews the information if the Association will meet the deductibles or not the Board will relay the information to the homeowners Parkside Place- Homeowner mentioned that Paradise Lawns smashed the cable box and a WO needs to be created so it does not happen. Homeowner commented how wonderful the community looks despite the Hurricane Irma. Everyone has done a great job about with the clean-up Parkside Place- Homeowner questioned why the Association has (2) websites. Randi Pollack provided an overview of the historical data. Vivian Carvalho will follow up with staff about maintaining the website and some documents that are missing on the website. Homeowner commented on the s exchanged after the Hurricane and want to reflect on record that it was inaccurate the representative of who showed up to the site after the Hurricane. Lengthy discussion ensued on this topic. Homeowner questioned about the Insurance Deductibles process and the recent amendment that was voted earlier in the year. Randi reviewed the information with the homeowner Parkside Place- Homeowner had questions pertaining to the Budget and wanted to know when it was appropriate to ask. Randi Pollack stated that there will be a section during the Budget Review that the homeowners can ask questions pertaining to the Budget. Call to order: The meeting was call to order by Randi Pollack at 10:30AM. Establish a quorum: Randi Pollack- President (2018) Donna Gensler- Vice President (2018) 1

2 John Newell-Secretary (2017) via speaker phone Bill Burleigh-Director (2018) Approval of Minutes: 9/26/2017 Board Meeting A motion was made by Donna Gensler to approve the September 26, 2017 Board Meeting Minutes as presented. The motion was seconded by Bill Burleigh. All those in favor, the motion was carried unanimously. Officer s Reports: President Report Randi Pollack provided an overview of the most items that will be discussed later on the Agenda. The Annual Meeting is scheduled for November 28, The candidate forms are due October 26, She encouraged homeowners to be involved with the Association and run for the Board. Vice President Report- no report. Treasurer Report - Financial Report- Bill Burleigh reviewed the Treasurer s Report and the accounts that are outstanding. A motion was made by Randi Pollack to approve the Financial Statements for the month of August The motion was seconded by Donna Gensler. All those in favor, the motion was carried unanimously. Secretary Report- no report Director Report- no report Committee Reports: Clubhouse Committee- Roxy Rock reported that the Association lost one of the tables in the pool cabana area. Since she is having difficulty finding the exact same table for replacement so it can match with the remaining tables she will pursue with replacing the table top only. Outreach Committee- no report Social Committee- Kathy Corcoran reported that the Fall Festival has been cancelled due to low participation. The committee is planning the Christmas 2

3 Event scheduled for December 10, In addition, she reported the Community Yard Sale is scheduled for November 18, Architectural Review Committee- Jim McKillop provided a clarification of the permits being waived for Hurricane related damages. Compliance Committee- Amy Kneessy stated that a burglary occurred for a unit within 1200 Building Parkside Place. She emphasized homeowners to lock their vehicles and keep the garage doors closed since in the recent incident the vehicle was unlocked when the burglary occurred. She informed the residents to contact non-emergency number if there is some suspicious activity they see. Landscape Committee- Wally Berger wanted to thank Marilyn and Janice for their hard work during the time he was away. The hammock cleaning has been delayed due to how wet the community is. If there is anything that needs to be completed prior to the cleaning up to report any items to the landscape committee. In addition, Marilyn reported that any pots / umbrellas/ and loose plants in the hammock need to be removed prior to the hammock cleaning up when scheduled. Managers Report- Work Order Reports. Vivian Carvalho provided an update for the committee meetings that occurred on October 19, In addition, she stated that she is pending to receive the field report from the adjuster that was at the site on 10/17/2017 so the information can be reviewed by the Board pertaining to Hurricane damages. Vivian Carvalho reviewed the fence project along the Publix side of the property as well as the SunTrust and Dunes side of the property. Management received one proposal from East Fence & Rail for the repairs / replacement of the fence along the SunTrust and Dunes side of the property. The Board stated that the amount is high and is pending to receive a second proposal. A motion was made by Randi Pollack to approve a not to exceed amount of $5,000 to repair the East side fence and SunTrust fence. The motion was seconded Bill Burleigh. All those in favor, the motion was carried unanimously. 111 Parkside Place- Homeowner commented has the Board investigated the cost associated with the repair of the fence from the past years versus replacing the fence. Is it economical to replace versus repair? Randi Pollack 3

4 explained that the Board approved the proposal for replacing the Publix side fence a couple meetings back and the Board at this meeting will review the logistic of the project pertaining to the removal of old fence, clearing of landscape debris, repairing and painting the fence column and installing the new fence panels Parkside Place- Homeowner commented on an easement between the Commercial Side of the property to Parkside Place property. Bill Burleigh provided an overview when this is all set and done the Board will be looking into sending a letter to Publix for some contribution towards the fence project. Old Business: 1. Update on the Fence Replacement along Publix Side Parkside Place- Homeowner provided some information pertaining to the research that he did in regards to the property taxes for the surrounding entities to the Association. The property taxes were as follows: Parkside Place pays approximately $300,000 towards property taxes every year. Publix Commercial pays approximately $200,000 towards property taxes every year. The Dunes Residential Community pays approximately $200,000 towards property taxes every year. Natural Harmony provided a proposal for repairing, pressure washing, and painting the columns along the Publix Commercial side of the Association fence totaling $2, A motion was made by Randi Pollack to approve the proposal totaling $2, The motion was seconded by Donna Gensler. All those in favor, the motion was carried unanimously. Homeowner on account # submitted a letter for the Board to consider for reimbursement of the plumbing and the driveway expenses that they incurred prior to re-pouring the new driveway. The Board reviewed the history with this project. The pipe underneath the driveway slab that was broken was the sewer pipe which is the Homeowner responsibility not the Association. Lengthy discussion ensued on this topic. 4

5 A motion was made by Randi Pollack to the deny the request for reimbursement of cost totaling $5, associated with the plumbing and driveway repair. The motion was seconded by Donna Gensler. All those in favor, the motion was carried unanimously. Bill Burleigh provided an overview of the drainage issue throughout the community. Bill has been in contact with the original engineer that was involved with the initial construction project. Bill Burleigh and Jim Lawson will be going to the building behind 2200 to determine if there is something that can be done in the immediate in anticipation of a long term solution. Lengthy discussion ensued that the owner of the commercial property contributed towards the drainage project in the Parkside Place community. New Business: Bill Burleigh provided an overview of the Proposed Budget for He wanted to thank the following Budget Committee members that were instrumental in finalizing the Proposed Budget for Bob Carvin Jim Lawson Kent Bolton Wally Berger Beth Findley In addition, he reviewed all the categories within the Proposed Budget. Amy Kneessy questioned is there any funds allocated towards the mailbox kiosk in the clubhouse breezeway since she was under the impression that the Mailbox kiosk is no longer the Postal Service Responsibility and in turn the Association responsibility. She has documentation that she will be sharing with the Board pertaining to this matter. Bill Burleigh reviewed all the categories within the Budget Review & Consideration of 2018 Proposed Budget A motion was made by Bill Burleigh to approve the Budget Annual Assessment Income totaling $ 506, The motion was seconded by Donna Gensler. All those in favor, the motion was carried unanimously. A motion was made by Randi Pollack to approve the Monthly Assessment totaling $ per unit. The motion was seconded by Bill Burleigh. All those in favor, the motion was carried unanimously. 5

6 Adjournment- PARKSIDE PLACE HOMEOWNERS ASSOCIATION, INC. A motion was made by Randi Pollack to adjourn the meeting at 11:48AM. The motion was seconded by Donna Gensler. All those in favor, motion was carried unanimously. The next meeting is scheduled for November 28, 2017 at 6:30PM which is also the Annual Membership Meeting. 6