1. CALL TO ORDER The meeting was called to order at 5:00 p.m. by the Council President, Rod Maides.

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1 Meeting of the Strata Council Strata Plan VR 2771 The Observatory To be held on Wednesday, October 14, 2015, 2015 at 5:00 p.m. John Braithwaite Community Centre, 145 West 1 st Street, North Vancouver, BC IN ATTENDANCE: Rod Maides President Simon Holwill Vice-President, not present for item 10. Jim Wilkinson Treasurer Rudy Palsenbarg Member at Large Taj Mitha Member at Large, exited following item 10. Cyrus Chaichian Member at Large Strata Manager: Jevon Ryan, PETERSON RESIDENTIAL Gardening Committee: Laurie Wilkinson, exited following item 3. Mechanical Project Manager: Paul Ellis, Pine Building Consultants Inc., exited following item CALL TO ORDER The meeting was called to order at 5:00 p.m. by the Council President, Rod Maides. 2. APPROVAL OF THE AGENDA Council amended the agenda so that Garden and Grounds Committee and Plumbing and Mechanical Project items occurred at the beginning of the meeting. Discussions in regards to a noise complaint and a parking issue were moved to the end of the meeting for conflict of interest purposes. 3. GARDEN AND GROUNDS COMMITTEE REPORT The Committee Representative, Laurie Wilkinson reported on discussions held at the Committee meeting on October 13, The Committee discussed transitioning from maintenance focused work to improvements. Designs are now being considered for the landscaping areas such as the front facing area and the backend by the loading bay. The Committee Representative requested Council s support for investigating options in regards to the hiring of a consultant to assist with improvements. It was MOVED/SECONDED to direct the Committee to obtain a free estimate for further consideration by the Council before it could be determined whether the proposal could be submitted to the owners possibly at a future Annual General Meeting or Special General Meeting. DEFEATED It was Moved/Seconded to include this item on the agenda for the next Annual General Meeting pending budget review and financial status. CARRRIED It was MOVED/SECONDED to direct the Garden and Grounds Committee to proceed with further investigation of costs and to report back to Council. (UNANIMOUSLY) Page 1 of 5

2 Following Council s decision, the Representative of the Gardening Committee exited the meeting. 4. PLUMBING AND MECHANICAL PROJECT Paul Ellis, Project Manager reported the progress of the current project with Brighter Mechanical. 03s are approaching completion. There have been delays due to painting in 2000s. Some issues have also delayed progress in the 02s, but are also now almost complete. Council requested clarification in regards to the status of repair work to cabinets and tiles in a unit that was a result of damage caused by project workers. There was also discussion around the accuracy of the Brighter Mechanical update with some Council members aware of discrepancies. Paul Ellis is to speak with Brighter Mechanical as to this issue and to report back to Council. In addition, Council reported further in-unit issues caused by the contractor. Brighter Mechanical is to remediate the situation. All owners are reminded to forward any issues involving the project to the Property Manager at jevonr@petersonbc.com to be immediately brought to the attention of Paul Ellis and Brighter Mechanical. Council reviewed deficiency survey protocols with the Project Manager. They are to be completed by unit owners. They will be sent out along with notice and further instructions to each unit. Owners are reminded to complete the survey and return it to the Project Manager in order to expedite action as necessary. Council asked the Project Manager to arrange a meeting with representatives of Brighter Mechanical. Following this discussion, Project Manager Paul Ellis exited the meeting. 5. MINUTES OF THE PREVIOUS MEETING There being no errors or omissions, it was MOVED / SECONDED to approve the Strata Council meeting minutes of Tuesday, August 25, FINANCIAL REPORT A. Approval of Operating Statements After review by the Treasurer, it was MOVED / SECONDED to approve the August2015 Financial Statements. B. Receivables Report The Strata Manager reviewed an aged receivables report with the Council. 7. BUSINESS ARISING FROM THE MINUTES A. Repair Costs A hearing scheduled for this time, regarding a chargeback to a unit owner for water damage resulting from a leak that had been tabled from a previous meeting. The owner was again requested to attend and was not present for the meeting. As the owner was not in attendance, Council considers the matter closed pending further communication from the owner. Page 2 of 5

3 B. Fencing And Guardrails Guardrails on the roof area are to be repaired by Sky High Ladders. The Property Manager reported work has been arranged and is to commence shortly. Fencing on the ground level also requires tightening and repair. The Property Manager was instructed to obtain quotes for the work. C. Window Repairs A list of window repairs along with previous invoices was forwarded to Council. Council reviewed the invoices and the list and requested further clarification. Council instructed the Property Manager to also follow up on recent issues reported to Capilano Glass. This includes a unit handle that requires replacement. D. Drainage At Garden Areas The Property Manager presented a quote from Modern Drainage for repair and upgrade work to the existing landscaping drainage system. An additional quote is in the process of being obtained. Council tabled the quote from Modern Drainage until additional quotes have been received. E. Bylaws Owner Input Owners were sent a copy of the draft version of proposed bylaws that had been obtained upon consultation with Jamie Bleay of Access Law. The deadline for submitting input to Council Member Taj Mitha is October 15, Taj Mitha reported that he has begun compiling owner submissions and will present a report at the next Council Meeting. F. Depreciation Report Upcoming Work Tabled. G. FOB/Key Card System Council instructed the Property Manager to obtain quotes for the installation of an electronic security access control system. H. Balcony Repairs Ocean West has now completed work on the balcony of Unit They are now to progress to repairing The Property Manager reported making arrangements and will report to Council as this project continues. 8. NEW BUSINESS A. Various Leak and Water Ingress Council discussed recent incidents of water and leak issues in units. The Property Manager had been directed to consult with the Insurer to assess and take appropriate action in the way of owner charge backs for any in-suite repairs. B. Fire And Safety Inspection The Property Manager presented a report from the recent fire and safety inspection by Tyco/Simplex Grinnell. Deficiencies required to be immediately addressed during the inspection. Council tabled further discussion until next meeting as additional reports and details are forthcoming from the contractor. Page 3 of 5

4 C. Window Washing The Property Manager presented two invoices for window washing. Council discussed the quotations. It was MOVED / SECONDED to approve the proposal from Black Tie Services. The Property Manager was instructed to schedule the work as soon as possible. Council also approved Black Tie Services request to post information for owners who may require additional services during the work. D. Power Outage and Boiler The recent power outage was discussed. Council wishes to thank owners for their patience during the unforeseen outage. Following any power outage, owners are reminded to run their hot water for a few minutes as it can take time for the boiler to redistribute hot water following a power outage. If upon doing this, there is no hot water; owners are to report deficiencies to the Property Manager. During the restoration of power, a fuse on the boiler malfunctioned. National Hydronics is addressing the issue. E. Generator - discussion tabled to next meeting. 9. CORRESPONDENCE A. An owner submitted a renovation request for approval. Council reviewed the request, but requested additional information from the owner including proof of liability insurance, copies of necessary permits, and further details of the proposed project. B. An owner raised concerns as to the garbage area. An extra container has been supplied. No further issues have been reported. 10. NOISE COMPLAINT HEARING Due to potential conflict of interest, a Council member left the meeting for this portion. Council discussed the complaint as received along with warning letters and response received from the offending unit. Council instructed the Property Manager to send a letter to the unit who sent the complaint informing the owner to submit any further issues as necessary. In addition, Council instructed the Property Manager to send a letter to the offending unit thanking the owner for the measures taken in regards to the complaint, but also to further remind the owner to be responsible for their guests and their actions. 11. PARKING HEARING Due to potential conflict of interest, a Council member left the meeting. Council reviewed the statement from the owner in regards to a complaint received in regards to a temporary parking arrangement that had been agreed to by a previous Council. The owner with the temporary arrangement requested to maintain the temporary parking arrangement until the point of sale of the unit. It was MOVED / SECONDED to accept the proposal from the owner and the Property Manager was asked to respond by letter to the owner, confirming the decision and expectations of Council. Page 4 of 5

5 12. NEXT MEETING DATE / MEETING ADJOURNMENT The next Strata Council Meetings will be held in the John Braithwaite Community Centre, at 145 West 1st Street, North Vancouver, BC on Wednesday, November 25 th, 2015 at 5:00 pm. ATTENTION: Please keep these Minutes on file as a permanent legal record of your Strata Corporation s business. Replacement of either Minutes or Bylaws will be at the Owner s expense and not at the expense of the Strata Corporation. Property Manager: Jevon Ryan D E. jevonr@petersonbc.com Property Manager Assistant: Rosabelle Doyle D E. rosabelled@petersonbc.com Strata Property Accountant: Etsuko Akiyama D E. etsukoa@petersonbc.com Page 5 of 5