455 Vallejo Street Homeowners Association Board of Directors Meeting August 25, 2010

Transcription

1 455 Vallejo Street Homeowners Association Board of Directors Meeting August 25, 2010 Board Members Present Nate Baca, Darrin Swan, and Bert Welti Community Association Manager Lisa Crikos also present. Call to Order and Establishment of Quorum President Nate Baca called the meeting to order at 7:00PM Minutes Motion was made by Bert Welti to approve the Minutes of the June 23, 2010 Board meeting as presented. Second of the motion by Nate Baca, Motion Carried. Hearing Unit Owner of identified unit being responsible for multiple trash/recycle stoppages had been notified of Hearing. Owner not in attendance. Owner was issued a warning. Motion by Bert Welti to institute a fine policy in the amount of $25.00 for violation of trash/recycle policies on unit(s) when cause can be identified. Policy to be in effect as of September 1, Second to the Motion by Nate Baca, Motion Carried. Managers Report Phase 2 Lighting Conversions Management reported the second phase of lighting conversions/energy conservation is complete. Application for rebate has been made with SF Energy Watch. Elevator Hydraulic Insulation Management reported Elevator Hydraulic Insulation project completed. Invoice will be paid from Reserve Account. Membership Forum Kathleen Park and Dorothy Rodriguez expressed concern regarding increased noise transmission following hardwood flooring being installed in 309. Unit Owners were asked to write formal letters of complaint. Community Association Manager Lisa Crikos was directed to communicate with the owners of 309 requesting resolution between neighbors before the need for the Association to become involved. Financial Report The May 2010 Financial report as prepared by Condominium Financial Management was received without comment. Management was also pleased to report that there are no delinquent assessments. The next meeting of the Board will be Thursday September 23, :00PM- Community Room Being no further business, the meeting was adjourned. Respectfully submitted, Lisa Crikos, Community Association Manager. Approved by the Board Date

2 455 Vallejo Street Homeowners Association Board of Directors Meeting June 23, 2010 Board Members Present Nate Baca, Darrin Swan, Al Fontes, Janet Cowan Bert Welti Community Association Manager Lisa Crikos also present. and I. Call to Order and Establishment of Quorum President Nate Baca called the meeting to order at 7:00PM Noting all Board Members were present. Minutes Motion was made by Darrin Swan to approve the Minutes of the April 14th, 2010 Board meeting as presented. Second of the motion by Nate Baca, Motion Carried. Motion was made by Darrin Swan to approve the minutes of the April 14, 2010 Closed Session as presented, Second to the motion was made by Janet Cowan, Motion Carried. Managers Report Phase 2 Lighting Conversions Management reported the second phase of lighting conversions/emergency conservation is back on track. SF Energy Watch has inspected and verified rebate. Supplies have been ordered and installation is anticipated within the next three weeks. Old Business Insurance Policy Renewal Motion made by Bert Welti confirming Board action to renew Property, General Liability and Umbrella insurance policies with First Mercury Insurance effective June 1, Policy limits and coverage s duplicate existing. Second to the motion by Janet Cowan, Motion Carried. New Business 2010 Pro-Forma Budget Preparation Motion by Nate Baca declining the professional services offered by CFM for preparation of the 2011 pro-forma budget. Required tasks to be performed by Community Association Manager Lisa Crikos. Second to the Motion by Al Fontes, Motion Carried. Blind Cleaning Request 303 Motion made by Bert Welti to deny with regret the request of unit 303 for blind cleaning due to building leakage. Concern expressed that payment would set a precedent. The Board reaffirmed the HOA does not insure owners personal property. Second to the Motion by Nate Baca, Motion Carried.

3 PH7/310 Window Leakage Management reported on the status of pending repairs/window replacement recommendations and the KC Glass water testing performed. Management directed to obtain a proposal from a qualified engineering or architectural firm to perform independent testing of the building envelope and windows in the area leaking, and to provide written recommendations for the best long-term cost effective solution. Proposal for repair to 201/301 requiring installation of a swing stage will be temporary pended for possible consolidation with this project. Board Member Al Fontes had an obligation that required he leave for the balance of the meeting. Star Elevator=Sound Proofing/Hydraulic Piping Motion made by Bert Welti to approve Star Elevator proposal for soundproofing of hydraulic piping in the pit of elevator1 and elevator2 at a cost not to exceed $ Funds to be appropriated from the Reserve Account as final part of the elevator rehab project. Second of the Motion by Nate Baca. Bert Welti, Nate Baca and Janet Cowan in Favor, Darrin Swan-Abstain, Al Fontes Not Present. IV. Financial Report The May 2010 Financial report as prepared by Condominium Financial Management was received without comment. Management was also pleased to report that there are no delinquent assessments.. The next meeting of the Board will be Wednesday August 25, :00PM-Community Room Being no further business, the meeting was adjourned. Respectfully submitted, Lisa Crikos, Community Association Manager. Approved by the Board Date

4 455 Vallejo Street Homeowners Association Board of Directors Meeting Wednesday April 14th, 2010 Following the Annual Meeting of Members Board Members Present Newly Elected Members Nate Baca, Darrin Swan, Al Fontes. Janet Cowan and Bert Welti Community Association Manager Lisa Crikos also present. I. Call to Order and Establishment of Quorum Prior Year President Nate Baca called the meeting to order at 7:32PM and noted that all Newly Elected Board Members were present. Minutes Motion was made by Janet Cowan to approve the Minutes of the February 17th, 2010 Board meeting as presented. Second of the motion by Al Fontes, Motion Carried. Legal Update Motion was made by Darrin Swan directing HOA attorney Joel Westbrook be requested to prepare a membership notice indicating the status of hillside litigation draft of which to be approved by the Board prior to distribution, Second to the Motion by Bert Welti, Motion Carried. Motion by Bert Welti directing that the Cotton Shires hillside inspection dated February 9, 2010 be distributed to the membership with the legal litigation update letter. Second to the Motion by Janet Cowen, Motion Carried Managers Report Recycle Program Management reported on the overwhelming success of the Recycle Program. Cost savings and cooperation significant. A few residents continue to improperly dispose of cardboard and oversize items causing chutes to back up. Management will remind residents in a positive way, that oversized items are a problem and to please cut up or walk down larger items. New Business Personal Property Damage Reimbursement Request(s) Motion by Nate Baca to deny request of Garden C for reimbursement of damages to personal property resulting from water intrusion. Second to the Motion by Al Fontes, Motion Carried. Sheetrock Repair at Elevators and Hallways Motion made by Darrin Swan to approve budget not to exceed $3,000. for sheetrock repair to hallways, elevator call buttons and damaged ceilings. Repairs to include touch up painting only. Second to the Motion by Nate Baca, Motion Carried. Board Position Appointments Motion by Darrin Swan to appoint the newly elected Members of the Board to the following positions for the term.

5 President Nate Baca Vice. President Bert Welti Secretary Janet Cowan Treasurer Al Fontes Member Darrin Swan Second to the Motion By Al Fontes, Motion Carried. IV. Financial Report The February 28,2009 Financial Statement by Condominium Financial Management was received without comment. Management was also pleased to report that there are no delinquent assessments.. The next meeting of the Board will be Wednesday June 23, :00PM-Community Room Being no further business, the meeting was adjourned. Respectfully submitted, Lisa Crikos, Community Association Manager. Approved by the Board Date

6 Agenda 455 Vallejo Street Homeowners Association Wednesday February 17th, :00PM Community Room Establishment of Board Quorum-Roll Call Call to Order Recycle Program Presentation- SF ENVIRONMENT Minutes January 20, 2010-Board of Directors Meeting Managers Report Confirm Change in Annual Meeting Date Old Business New Business Elevator Sound Engineering Proposals Financial Report December 31, 2009 Un audited Financial Statement Membership Forum Establishment of Next Meeting Date Adjournment Closed Session Legal Matters Pending

7 455 Vallejo Street Homeowners Association Board of Directors Meeting Wednesday January 20th, 2010 Board Members Present Darrin Swan, Janet Cowan, Al Fontes. Community Association Manager Lisa Crikos also present. I. Call to Order and Establishment of Quorum Vice-President Darrin Swan called meeting to order at 7:00PM and noted that a quorum of the Board was present. Minutes Motion was made by Darrin Swan to approve Minutes of the November 16th, 2009 Board meeting as presented. Second of the motion by Janet Cowan, Motion Carried. Motion Was Made By Darrin Swan to approve Minutes of the November 16 th, 2009 Executive Session Meeting as presented. Second to the Motion by Janet Cowan, Motion Carried. Managers Report Earthquake Insurance Renewal Motion by Janet Cowan to confirm renewal of DIC (Earthquake) Insurance policy with Lloyds. Policy to be at same terms ($10,000,000 aggregate, 10% deductible, premium of $26,512.70) and to be financed by AICCO. Second of the Motion by Darrin Swan, Motion Carried. Draft Reserve Report The DRAFT Reserve Report has been received. Manager and a sub committee of the Board will review components and values. In accordance with attorney Ann Rankin s recommendations, the Reserve Report will remain in Draft form until pending hillside litigation issues are settled. Old Business Disclosure/Homeowners Certification Fees Motion was made by Al Fontes to waive HOA additional fees for disclosure documents provided by CondoCerts.com. Second to the motion by Janet Cowan, Motion Carried. New Business Phase 2 Energy watch Lighting Conversions Motion was made by Al Fontes to approve Phase two lighting conversions at a cost not to exceed $5, Project to receive SF Energy Watch Rebate of $2,218,17 and an anticipated yearly energy savings of $2,100. Second to the Motion by Darrin Swan, Motion Carried. Recycle/Trash/Compost Program Management presented details of an expanded trash and recycle program that meets the requirements of the City of San Francisco, and has the benefit of substantial cost savings to the HOA. New Program will consist of conversion of one existing trash shoot to a recycle only shoot, and installation of a compost bin in garage level 1 replacing one of the two recycle bins currently in place. Residents are to be provided extensive information on the new rules for disposal of trash, individual compost buckets and an initial supply of compost liners.

8 Motion was made by Janet Cowan to initiate new trash/recycle/compost program. Second to the Motion by Al Fontes, Motion Carried. Motion By Al Fontes directing that daily oversight of the new Trash/Recycle/Compost Program is monitored by On Site Manager Anne White. On Site Manager to be requested to provide comments on the program after 30 days of initiation. Second to the Motion by Janet Cowan, Motion Carried. Roofing Repairs Motion was made by Darrin Swan to authorize a budget not to exceed $750. To address roof maintenance intended to stop minor leaking into PH8, 310,302. Management authorized to assign contractor. Second to the Motion By Janet Cowan, Motion Carried. Annual Meeting 2010 It was decided that the 2010 Annual Meeting would be held March 10 th, 2010 at 7PM in the HOA Community Room. Management is instructed to request Board Nominations be submitted by February 8 th and that Notice of the Annual Meeting and Ballots be distributed before February 10, IV. Financial Report The November 30,2009 Financial Statement by Condominium Financial Management was received and accepted without comment.. The next meeting of the Board will be Wednesday February 17, :00PM-Community Room Being no further business, the meeting was adjourned. Respectfully submitted, Lisa Crikos, Community Association Manager. Approved by the Board Date

9 455 Vallejo Street Homeowners Association Board of Directors Meeting Wednesday November 16th, 2009 Board Members Present Darrin Swan, Janet Cowan, Al Fontes. Community Association Manager Lisa Crikos also present. I. Call to Order and Establishment of Quorum Vice-President Darrin Swan called meeting to order at 7:08PM and noted that a quorum of the Board was present. No meeting was held October 28, Rescheduled for November 16,2009 II. Minutes Motion was made by Janet Cowan to approve Minutes of the August 19,2009 Board meeting as presented. Second of the motion by Al Fontes, Motion Carried. III. Managers Report Update On Fire Alarm System upgrade. Fire Alarm System upgrade is fully complete. Final inspection will require replacement of the exit signs prior to sign off. Star Elevator Elevator Upgrade. Elevator #1 has been certified. Elevator #2 is operational but not yet complete. Completion of Elevator Project Expected before the end of the Month. Old Business Disclosure/Homeowners Certification Fees Motion was made by Janet Cowan to approve contract with Condo-Certs.com To provide online governing documents and disclosure information to Association Members, Lenders and Potential Buyers. Second of the motion by Darrin Swan, Motion Carried New Business Proposed Improvements unit 312 Unit Owners Metra and Adi Choudry were present and presented their plans for interior improvements to unit 312. Plans include relocation of the nonweight bearing closet wall, and installation of hardwood flooring. Motion by Darrin Swan to advise unit owners that hardwood flooring would not be approved, but the Board would not prohibit installation. Owners are cautioned that any flooring change must not negatively impact adjacent neighbors. Second to the Motion by Al Fontes, Vote 2 in favor, Janet Cowan opposed. Motion Carried Annual Budget/Disclosure Package The proposed 2010 Budget was presented. A 3.5% increase in Monthly Assessments is required to meet projected expenditures. Motion was made by Al Fontes to approve the 2010 Annual Budget as presented and directing Management to distribute with the required annual disclosures. Second of the Motion by Janet Cowan, Motion Carried. CPA Engagement Motion made by Al Fontes to approve the engagement of David Levy & Co. to perform the 2009 Annual CPA Review and preparation of the 2009 Tax Returns. Second to the Motion By Janet Cowan, Motion Carried.

10 IV. Financial Report The September 30,2009 Financial Statement by Condominium Financial Management was received and accepted without comment.. The next meeting of the Board will be Wednesday January 20, :00PM-Community Room Being no further business, the meeting was adjourned. Respectfully submitted, Lisa Crikos, Community Association Manager. Approved by the Board Date

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