THE CATALONIAN AT CHERRY CREEK NORTH BOARD MEETING January 11, 2011

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1 1. Call to Order THE CATALONIAN AT CHERRY CREEK NORTH BOARD MEETING January 11, 2011 A quorum was established. Present were Board Members Myles Hayutin, Hinda Buchbinder, Geysu Gurpinar and Nancy French. 2. Approval of Meeting Minutes from November 09, a. No meeting held in December Homeowner Forum/Resident Concerns: a. Approved Waiving late charges for # 307, # 204, and Waiving of $100 Owed by # Treasurer s Report: a. Make sure financials are sent with Annual Meeting, Transfers to Heartland Bank b. Delinquencies: All units are current except #102. Lien filed including all attorney fees. 5. Management Report: a. Annual Meeting notices ready to send out along with financials b. Annual Meeting will be at Ross / Cherry Creek Library (305 Milwaukee) c. Vortex installed Glass in doors and installed weather striping 6. Old Business: a. Status of Simplex Grinnell Bid b. Western Waterproofing Finish of upper deck c. Painting Bids /Stairway cleaning 7. New Business: a. Bids for Landscape design b. Electrical Charging station bids for parking lot c. Sign on pedestrian gate to please close gate Adjournment at 9:00pm. HOA BOD

2 The Catalonian at Cherry Creek North Association The Regular Monthly Board of Directors Meeting was not held in February, 2011due to the Annual Meeting. The next Monthly Board Meeting is currently scheduled for March 15, 2011.

3 THE CATALONIAN AT CHERRY CREEK NORTH BOARD MEETING March 15, Call to Order a. A quorum was established. Present were Board Members Myles Hayutin, Hinda Buchbinder, Geysu Gurpinar, Sachi, Nancy French and Jillian Hochstetler. b. Designation of Officers 2. Approval of Meeting Minutes from January 11, a. No meeting for February Homeowner Forum/Resident Concerns a. #410 Request to use trek decking on balcony b. #107 letter concerning late fees 4. Treasurer s Report a. review of financials b. delinquencies reviewed 5. Management Report Les Eben a. Mechanical equipment replacement discussed, bid reviewed b. Simplex Grinnell Bid 6.Old Business a. Western Water proofing upper deck b. Relocation of reserve funds c. Replacement of wall scones for hallways d. Changing paint color and painting hallways, stairwells and doors 7.New Business: a. discussion of planting in front of building and design b. review of new insurance ordinance and laws c. Swingle 2011 Bid, review and discussion Adjournment at 8:50pm. Next Board of Directors Meeting: April 12 th, 2011 Jillian Hochstetler Board Secretary

4 1. Call to Order THE CATALONIAN AT CHERRY CREEK NORTH BOARD MEETING April 12,2011 a. Quorum was established. Present were Board Members Myles Hayutin, Hinda Buchbinder, Geysu Gurpinar, Nancy French. b. HOA Officers: Geysu Gurpinar President Nancy French Treasurer Jillian Hochstetler Secretary Myles Hayutin, Hinda Buchbinder as Directors 2. Approval of Meeting Minutes from March 15, Homeowner Forum/Resident Concerns a. #410 Request to have consideration for awnings Board asked for solutions from homeowner, but felt it may not be feasible. Homeowner also wanted widows looked at in their unit,hoa Board asked Les Eben to schedule contractors with owner to review and come up with a solution b. # 306 Concern over Large grills and propane tanks. Board of Directors instructed Management company to mail out and hand deliver rules and regulations c. # 503 Tenant has a dog and lets it use the roof as a bathroom. Board instructed Management Company to send letters and fine Owner for Violation. Board also requested Management company to have roofer inspect for damages (Charges to be placed on #503 Ledger) 4. Treasurer s Report a. review of financials b. delinquencies reviewed 5. Management Report Les Eben a. Discussed bids for Mechanical replacement and Board felt not at this time b. Board picked Ironwood Earth care to Spray trees over Swingle (better pricing) 6.Old Business a. Torrco was given contract for front step replacement Approx $5,400. b. Relocation of reserve funds New Account opened at Heartland Bank c. Replacement of wall scones for hallways cost is at approx $6,500 d. Still compiling bids for changing paint color and painting hallways, stairwells and doors

5 7. New Business: a. Presentations from Heather with Secret Gardens and Jeff Lombardi with Creativexteriors. Board having second meeting to finalize approvals Adjournment at 9:20pm. Next Board of Directors Meeting: May10, 2011

6 The Catalonian at Cherry Creek North Association The Regular Monthly Board of Directors Meeting held on June 14, 2011 did not have a quorum present so no business was conducted. The next Monthly Board Meeting is currently scheduled for September 13th, 2011.

7 THE CATALONIAN AT CHERRY CREEK NORTH CONDO ASSOCIATION There was NO Regular Monthly Board of Directors Meeting held In July, 2011.

8 THE CATALONIAN AT CHERRY CREEK NORTH CONDO ASSOCIATION There was NO Regular Monthly Board of Directors Meeting held In August, 2011.

9 The Catalonian at Cherry Creek North Board Meeting 280 S. Madison St. 6:30 pm September 13, 2011 Minutes 1. Call to Order. Meeting was called to order at 6:40 pm a. Quorum established (5 members attending: Myles, Bob, Hinda, Nancy, Geysu) b. One homeowner in attendance (Theresa Fitch) 2. Minutes were initially not approved, because Hinda said that she had previously sent some amendments via . That was not found. However, minutes were subsequently approved when Hinda withdrew her request to have those amendments attached. 3. Homeowner Forum a. #101 presented request to waive Colorado Sewer bill. Request was approved. Costs are rightly those of the entire community and will be covered by HOA. All residents having sewer issues should call Les or Colorado Sewer. Costs for sewer issues that are in common areas will be covered by HOA those within 3-10 feet of a unit are more likely to be associated with the unit and therefore covered by owner. b. #410 carpet burn on 4 th floor. We were unable to establish fault / responsibility for the damage, based on comparison of inspection information after moves, floor repairs, or other actions. Decision was that we cannot reasonable assess fines for damages and to do nothing at the moment in terms of repair, in light of imminent carpet replacement. c. #410 outdoor lighting Les reported that electrician is scheduled to come out to bid out changes to ballast system, and unless expense is outrageous just get it done. A retrofit might save us money in the long run (as it did in the garage lighting). While electrician is here Les will also have him check connections to unit #107. d. #204 front entry complaint. Our complaint to the company led to arguments with contractor. The result is that a structural engineer (paid for by Torrco) said the stairs, as they are now, are not safe. Today Les received from Torrco saying that they will tear out and redo the work within the next 4-5 days. End result must meet code and result in a good looking, safe, balanced entry way. Nothing has been paid to the company and won t be until the work is done to our satisfaction. The company has a long standing reputation, is well established and competent. Their substitution of a subcontractor who did faulty work seems to be the problem. We are upset about the inconvenience of having our entrance way torn up again, but need to have a safe entryway before snow flies.

10 e. #307 complaint list. This was written, as it turns out, by a board member who had access to all the information about every item. Hinda said that it is outdated. So, since the items were outdated, discussion then went on to address how board members should conduct communications with one another and also with homeowners. It was moved (French) and seconded (Hyautin) that we adopt a set of communication standards for the board. Proposed communication standards were discussed. Motion: Communications should be: 1. Civil and respectful toward one another 2. Constructive suggestions, succinctly naming the problem and offer possible alternative solutions 3. Direct to the person to whom it is addressed, open, straightforward, and honest. Motion passed. Additional Items mentioned: 1. Crack in garage guessing it will cost 7-8K didn t think we should do it now 2. Ernie repair upper deck needs to be followed up Les will follow up 3. Exposed pipes in garage mentioned no follow up or plan to address was discussed 4. Treasurer s report a. Financials were reviewed b. Delinquencies were discussed, possible actions discussed, but it was determined that no actions should be pursued at this moment. 5. Property Manager s report. Les emphasized accomplishments in terms of completed projects, financials and systematic ways of getting things done. He brought up the issue for the board to consider that the hot water boilers are nearing the age where we will have to replace them. We have a bid from Evans Redmond for about 50K. There are rebates now from XCel Energy that would net us somewhere between 30-60% in savings overall. It is not certain, but is quite likely, that Xcel will continue to offer these rebates. The question that remains is whether we spend money out of our reserves for this job or whether we do a special assessment. This might be a good thing to discuss at the annual homeowners meeting. Les also suggested some other possible issues for discussion at a future homeowners meeting. One is the issue of the messiness of crabapple trees and ongoing complaints about it at this time of year. He gave some ballpark estimates of what it would cost to remove and replace with reasonable sized trees. The board determined that cleaning up dropped crabapples is probably a wiser approach than replacement at this time. 6. Old Business. a. Wall sconces for hallways / painting. Continued to next month when the designer we ve contracted will present four color boards covered four different possible approaches to redecorating hallways.

11 b. Planting contract has been made with Heather to maintain plants. We will ask her to assess possible replacement / maintenance on bushes near the ramp in front. c. Torrco discussed under Homeowner s forum d. Window repairs, #410 and #505 on order / underway e. Elevator phone update done f. Carpet cleaning done g. Upper lighting update discussed under homeowner forum 7. New Business Theresa Fitch requested to join the board. We discussed the wording of the declarations and how they are somewhat unclear about all possibilities and they have not been strictly followed because they don t truly meet our needs. A motion was made (Hinda) and seconded (Miles). Motion: Theresa Fitch be invited to sit on the board in an exception to the declarations. Motion was passed unanimously. 8. Adjournment 9:15 9. Next meeting: October 11, 2011

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19 The Catalonian at Cherry Creek North HOA Board Meeting 280 S. Madison St. December 13, ) Call to Order Meeting was called to order at 6:40 PM a. Quorum was established Geysu, Myles, Nancy, Bob, Hinda were present 2) Minutes Approved (November 2011) by Hinda and seconded by Geysu 3) Homeowners Forum: a. Approved window replacement for #310 Frame is warped. Board also wanted to have letter drafted to owners with replacement windows advising that owner would be responsible for any further repairs or replacement. b. # 110 had requested waiving of late fees. HOA Board voted to deny waiving of current late fees, since owner had previously had late fees waived by HOA Board of Directors. 4) Treasurers Report: a. Financials were reviewed and approved b. Delinquencies were discussed. #102 had requested a payment plan to try to catch up past due amount. Attorney (Hindman Sanchez) is drafting payment plan and letter to owner to try to resolve issue. 5) Property Manager Report: a. Les from Wehner Management discussed lighting repairs and possible short in electrical at front entry steps. Bam Electric is still troubleshooting problem. Les also advised Board that the entry doors from garage and upper deck were needing work as frames and closures were needing adjustments and repairs. Geysu will have handy man addresses these issues.

20 b. Monthly walk around by Bob Burrell: Vents need cleaning in hallways, front door needs more cleaning, Exterior lighting need to be all uniform (same type & color of bulbs). Les will contact Rich with Prestige Cleaning to address issues. 6) Old Business: a. Front Steps and hand rails complete. Will have same coating applied to ramp at front when weather is better. Discussed additional lighting or street and sidewalks. Les will check with City and Cherry Creek North Association to see if there are restrictions and guidelines. b. Upper lighting discussed. Electrician will go back out to check. c. Discussed bids for interior decorating. HOA Board will review the proposals and discuss at next meeting. d. Amending of declarations. HOA Board to review attorneys recommendations and discuss at next meeting. 7) New Business: a. Motion made and approved to keep Crab Apple Trees and have cleaning company be schedule more cleanings for sidewalks, when fruit is falling and causing mess. b. Insurance policy for building was renewed at approximately 12% 13% increase. 8) Adjournment 8:50PM 9) Next Meeting: January 10, 2012